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From the 7 May 2021, the law requires all councils to hold formal meetings in person. The council is also required to ensure that all venues used are Covid secure and that all appropriate measures are put in place. There are a limited number of spaces available for members of the public to attend. If you would like to book a place, please contact Corporate and Community Services by 12noon two working days prior to the meeting to book a place by telephoning 01271 388253 or emailing

When you book a place to attend a meeting, for track and trace purposes you will be required to provide your name, address and contact telephone number. This data will be held by the council for 21 days. 

  • Please do not attend any meetings if you are experiencing any coronavirus symptoms such as: 
    a high temperature; a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours; or a loss/ change to your sense of smell or taste
  • The meeting room will be ventilated with windows and doors kept open. Therefore, please ensure that you wear appropriate clothing
  • Please do not enter the meeting venue until 10 minutes before the meeting
  • You will be required to wear a face covering when entering and walking around. Face coverings may only be removed once seated in the meeting room. (NOTE: If you are exempt from wearing a face covering, please notify Corporate and Community Services)
  • You will be required to use hand sanitiser upon your arrival and leaving
  • Please maintain social distancing at all times and follow the directional signage in place
  • When entering the meeting room, please proceed to your place as directed by an Officer and remain seated
  • At the conclusion of the meeting, please filter out of the room by maintaining social distancing and leave the building immediately
  • Fire alarm – if there is a fire alarm you will be instructed to leave the meeting room quickly by an officer present, please remember to wear your face covering when exiting the meeting room

Procedures and forms for completion to enable you to participate at meetings: