Ref: Response Issued: Information Requested: Response: Exemptions:
6711 02.10.19

Soil Analysis of a property in Church Street, Combe Martin, EX34 0LQ

Information provided to applicant (available upon request)

None
6713 01.10.19

1. How many salons/establishments operate in your borough with sunbeds

2. How they are licenced?

3. What process is involved, for a salon to be registered with yourselves?

4. How they are checked for compliance?

5. How often they are checked for compliance?

6. What are the measurements taken for rays omitted?

7. Who completes the checks?

8. How do you check that staff are fully trained to advise of the dangers of sunbed use?

1. Four premises are currently operating within the Council’s area, one with a sunbed and three with stand up tanning

2. The premises are not licenced by the Council

3. Salons are not required to be licenced with the Council

4. The Council would only visit a premises if a member of the public made a complaint

5. They are not checked for compliance

6. If the Council were to visit in response to a complaint, the Council does not have any equipment for measuring rays emitted

7. No one from the Council completes any checks

8. The Council does not check that staff are full trained

None
6714 16.10.19

Cover period: 1. January 2015 - 30 June 2019, broken down by year

Auditory Bird Scaring Devices = ABDS
National Farmer's Union = NFU

1) Does the EHD log all noise nuisance complaints (phone,email,letter)?
2) How many noise nuisance complaints (all causes) were received in cover period?
3) How many of these related to ABSD?
4) How many of those related to ABSD, resulted in an abatement notice being issued?

5) NFU Code of Practice specifies that farmers should register ABSD with the local council. How many guns were registered with the council during the cover period?

6) NFU Code of Practice is a voluntary code, but Councils are allowed to issue bye-laws. Does the Council have a bye-law regarding the use of ABSD?

7) Does the EHD have an internal policy for the process of investigating noise nuisance by ABSD? If yes, please supply a copy

8) How many times was the EHD unable to investigate / act on a complaint because the owner/operator of a gun could not be identified?

9) When deciding whether an ABSD constitutes statutory noise nuisance, does the council rely on noise monitoring data, or does it accept the subjective evidence by a EHO?

10) If noise monitoring equipment is used, how many machines does the environmental Health Department have that are suitable for measuring noise emission from ABSD?

11) If noise monitoring equipment is used, which BS standard is applied?

12) How many Environmental Officers does the Environmental Health Department employ?

13) How many days Continuous Professional Development has the team received in relation to statutory noise nuisance?

14) If the data exist, is it possible to break down outcomes of complaints (about ABSD ONLY) into how many ended in

a) informal discussion with offender only
b) visit to the property and subjective assessment by EHO
c) installation of noise monitoring
d) noise monitoring found that no statutory noise nuisance exists
e) noise monitoring found that statutory noise monitoring does exists
f) resulted in abatement notice
g) abatement notices contested

1. Yes

2. 1,371 - (2015 – 330, 2016 – 284, 2017 – 272, 2018 – 344, 2019 – 141 to 30 June)

3. Five (Area of Westdown, Ilfracombe no postcode recorded, Area of Sterridge Valley, Berrynarbor no postcode recorded, Area of Instow no postcode recorded, Area of Spreacombe, Mortehoe no postcode recorded, Area of Knowle, Braunton no postcode recorded)

4. Zero

5. Zero

6. No

7. Please refer to the following link on the Council’s website:

https://www.northdevon.gov.uk/environment/statutory-  nuisance/noise-nuisance/ which sets this out

8. Four out of Five

9. Both factors would be taken into account

10. Two

11. Unknown

12. The Environmental Protection team employs 3 officers that can investigate noise nuisance complaints, we also have 1 vacant post

13. This information is not recorded

14. Four complaints resulted in no action being taken, one complaint resulted in a visit to the property and information discussion with the subject

None
6723 14.10.19

1. a) For the last financial year (2018-2019) how many fines did the authority issue for fly-tipping?

b) What was the total revenue received from these fines?

c) How much was spent on issuing these fines?

2. a) For the last financial year (2018-2019) how many times did the authority prosecute individuals or businesses for fly-tipping?

b) How many resulted in convictions?

c) Was any revenue received as compensation?

d) How much was spent on these prosecutions?

3. For the last financial year (2018-2019) how many cases of fly-tipping did the authority deal with?

4. For the last financial year (2018-2019), what the was total cost to your authority of dealing with fly-tipping?

5. How many people live in the local authority area?

1. a) This this information is published in dataset format on a calendar year basis:

https://www.northdevon.gov.uk/open-data/?ID=B51726BB-93ED-47AD-80F1-3E4AB3A25D63&DS=4005

The 2019 dataset will be published during January 2020

b) Please refer to the dataset as above

c) This information is not recorded

2. a) This information is published in dataset format on a quarterly basis:

https://www.northdevon.gov.uk/open-data/?ID=0437E375-8836-45E5-BAB8-A11E6739B321&DS=4005

The next update is due from 11 October 2019 onwards

b and c) Please refer to the dataset as above

d) This information is not recorded

3. In accordance with Section 21 of the Act, I can confirm that this information is published in dataset format on an annual basis:

https://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005 (2nd in list called: Fly tipping: Number of reported fly-tipping incidents to Council and associated costs) with the 2018 data to be published by the end of October 2019, in accordance with Section 22 of the Act.

4. As 3. Above.

5.The Office of Natation Statistics recorded in 2017 95,440 people living within North Devon.  The Council does not hold any up to date figures

Sections 21 and 22 of Act
6725 10.10.19

1. How much has been spent, per annum since 2016, on preparations and planning for Brexit

2. How many extra members of staff have been hired to prepare for Brexit?

3. What, if any, has the Council been instructed told to stockpile (List form preferable)

4. An itemized list of all revenue and capital spending on Brexit for per annum 2017-19. Please specify the individual payment, the purpose of the payment, and the cost; 2. An itemised list of all planned revenue and capital spending on Brexit for the per annum 2019-20

5. At the time the Council responds to this request, how many care service providers have contacted the Council to warn of a risk to service delivery?

  1. Zero
  2. None
  3. None
  4. None at present
  5. None
None
6726 01.10.19

Alternative delivery models used by the council as of September 17, 2019. Specifically:

(1) All Local Authority Trading Companies owned by the authority, including the following details:

(a)The name of the company

(b)Company number

(c) Date of incorporation

(d)Services provided/purpose

(2) All Public Service Mutuals (PSM) connected to the authority, including the following details:

(a) The name of the PSM

(b) The date it was created

(c) Any other stakeholders formally involved

(d) Services provided/purpose

(3) All outsourced services, including the following details:

(a) The name of the service

(b) The date on which it was outsourced

(c) The organisation(s) that operates the contract

(d) The length of the contract

(e) The annual cost to the council of the contract

(4) All joint ventures entered into by the authority, including the following details:

(a)The name of the venture

(b)The date on which it began

(c) The other organisation(s) involved

(d) The services provided/purpose

1. North Devon Plus (wholly owned jointly with Torridge District Council).  The information requested under b), c) and d) can be found via Companies House: https://beta.companieshouse.gov.uk/company/06238026 which is in the public domain

2. None

3. No services have been outsource, however applicant directed to view the Council’s Contracts Register: www.supplyingthesouthwest.org.uk/ as the Council has not considered contracts such as the management of the Council’s leisure facilities, theatres or grounds maintenance, as these have all been contracted out since before records began

4. None

None
6727 01.10.19 CON29 information relating to a property in 18 7BL Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6730 18.10.19
  1. What was the number of people in temporary accommodation organised by the council in each of the years from 2010-2018?
  2. How many of those in temporary accommodation were children in each of the years from 2010 to 2018?
  3. How many of those in temporary accommodation were children in each of the years from 2010-2018?
  4. What was the average length of time a family spent in temporary accommodation in each of the years from 2010-2018?
  5. How many people were placed in B&B accommodation in each of the years from 2010-2018?
  6. How many people were given temporary accommodation outside of the council area in each of the years from 2010-2018?
  7. How many children were given temporary accommodation outside the council area in each of the years from 2010-2018?
  8. What is the average cost per night paid by the council for temporary accommodation in each of the years from 2010-2018?

Applicant advised that the data required to answer questions 1 through 7 prior to April 2018 is no longer held due to a change in Housing software used by the team in April 2018.  However, the Housing team has been able to supply the following information which has been gathered from reports that were run from the old software before it ended, however it does not provide the information to the level of detail as per the request:

The overall numbers for 1 April 2007 - 30 March 2018, broken down into types of accommodation:

Bed and Breakfast = 2152

Homeless at Home = 217

Private Sector Lease = 513

Refuge = 1

Supported = 146

Under licence = 9

Total Placements during this period = 3,295

Total Days in TA for this period = 1071.55

Placements out of area are not a regular occurrence and it is very rare for the Housing team to place out of area, in the last three years there have been no more than two out of area placements, both due to safety concerns in the North Devon area

8.Applicant referred to the following datasets:

Cost of providing temporary accommodation to the Council, and covers the years 2009/10 through to and including 2018/19: https://www.northdevon.gov.uk/open-data/?ID=A4602931-8B01-4026-A1F9-60FFA952F74F&DS=4005   

Temporary Accommodation - Mean average cost per night for 2017/18:

https://www.northdevon.gov.uk/open-data/?ID=E12CA0CF-8781-47DC-B296-68D12E069095&DS=4005

Sections 21 and 22 of Act
6732 10.10.19

1. How many persons does your council employ?

2. How many council employees are employed as apprentices, and how much is their pay per hour?

3. How many council employees are employed on a salary equal or less than a full-time equivalent of £14,942.20 per year?

4. How many council employees are employed on a salary equal to or less than a full-time equivalent of £16,380 (in London £19,201) per year?

5. How many council employees are employed on a salary equal to or less than a full-time equivalent of £29,588 per year?

6. How many council employees are employed on a salary equal to or greater than a full-time equivalent of £46,351 per year?

7. What are the non-pecuniary benefits or expenses available to stage employed in roles with full-time equivalent salaries equal to or greater than £46,351 per year?

The Council's HR team have matched the closest SCP to the salaries requested. Applicant was provide a copy of the pay spine in order that they can see how the salaries for this authority work (available upon request):

 

  1. 426

 

  1. Three, and are paid £5.18 per hour

 

  1. None

 

  1. None

 

  1. SCP 26 was used as closest equivalent = 352

 

  1. SCP 43 was used as closest equivalent = Seven

 

  1. Nil

Applicant advised that there is a gap between SCP 27 and SCP 42, however it was confirmed that 64 employees are paid between these SCPs (3+352+7+64 = 426)

None
6733 14.10.19

Information held by Council regarding a shared septic tank system for houses at Chaddiford Lane, Barnstaple, EX31 1RE

Information provided to the applicant, with some personal data redacted throughout

Regulation 13
6736 04.10.19 CON29 information relating to a property in EX34 9LZ Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6738 16.10.19

1. The following details in the table below of the Authority’s waste disposal contracts for all household waste streams eg. residual, mixed dry recyclables (plastic, glass, metals, paper etc.) food and garden waste

2. If the Authority is not responsible for the disposal of household waste, please provide the full contact details of the person in the responsible Authority who will hold the requested information or ideally please request the information from them directly for release

3. Please provide the full contact details of the officers responsible for developing the Authority’s waste strategy and managing waste contracts

Applicant directed to Devon County Council for this information: accesstoinformation-mailbox@devon.gov.uk

None
6739 15.10.19

1. How many decisions has the authority made in the last three years (from 2015/16 to

2018/19) under section 202 HA 96 that contained an outcome adverse to the applicant?

2. How many section 204 HA 96 appeals have been issued in the county courts against decisions made by the authority in the last three years (from 2015/16 to 2018/19)?

a) How many of those section 204 HA 96 appeals were issued by litigants in person who did not have legal representatives at the time of issuing?

i) How many of those litigants in person from section a above subsequently acquired legal representation before the hearing of the appeal?

ii) How many of those litigants in person from section a above were provided with temporary accommodation by your authority pending the outcome of the homeless review?

iii) How many of those litigants in person from section a above were provided with temporary accommodation by your authority pending the outcome of their appeal?

b) What was the outcome of those section 204 HA 96 appeals issued by litigants in person?

c) How many of those section 204 HA 96 appeals were issued by litigants who had legal representation?

d) What was the outcome of those section 204 HA 96 appeals issued by litigants who had legal representation?

e) For those appeals which did not proceed to final hearing, how many of those were withdrawn by the applicant, and how many were withdrawn or settled as a result of your authority’s housing department agreeing to quash the decision under appeal and reconsider the matter?

1. Zero

2. Zero

None
6741 02.10.19

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit?

2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit?

3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit?

4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit?

5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?

6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?

7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?

8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?

9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges: £150.00 per week eligible gross - £250.00 per week eligible?

£251.00 per week eligible gross - £300.00 per week eligible gross?

£301.00 per week eligible gross - £400.00 per week eligible gross?

Greater than £400.00 per week eligible gross?

10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)?

11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy?

12. How many Specified Exempt Supported Accommodation claims have received an 'unreasonably high' rent decision?

1. 51

2. 242

3. 6

4. None

5. £350.74

6. £106.71

7. £38.06

8. £276.09

9. As follows:

£150.00 per week eligible gross - £250.00 per week eligible = 84

£251.00 per week eligible gross - £300.00 per week eligible gross = 16

£301.00 per week eligible gross - £400.00 per week eligible gross = 9

Greater than £400.00 per week eligible gross = None

10. 82

11. 45

12. 37
None
6744 23.10.19

1. The total number of households that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1

2. The total number of adults that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1

3. The total number of children that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1

4. The total number of households that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date)

5. The total number of adults that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date)

6. The number of children that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date)

If the number of adults is not known:

7. The number of households that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1 by household type (Single parent with dependent children, Single adult, Couple/two adults with dependent children, Couple/two adults without dependent children, Three or more adults with dependent children, Three or more adults without dependent children)

8. The number of households that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date) by household type (Single parent with dependent children, Single adult, Couple/two adults with dependent children, Couple/two adults without dependent children, Three or more adults with dependent children, Three or more adults without dependent children)

  1. 69
  2. 69
  3. 0
  4. 32
  5. 32
  6. 0
None
6746 09.10.19

Q1 - Definition of antisemitism
Q1 a) Has the International Holocaust Remembrance Alliance Definition of Antisemitism (‘IHRA Definition’) been adopted by North Devon Council? See antisemitism.uk/definition for more information about the IHRA Definition

Q1 b) If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved

Q1 c) If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples?

Q1 d) If all of the examples were not adopted, which ones were omitted?

Q1 e) If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated?

Q1 f) If the IHRA Definition has not yet been adopted, has adoption been timetabled?

Q2 - Codes of Conduct

Q2 a) If adopted, has the IHRA Definition been incorporated into the members’ code of conduct?

Q2 b) If adopted, has the IHRA Definition been incorporated into the officers’ and employees’ code of conduct and conditions of employment?

Q2 c) Who is responsible for investigating or monitoring alleged breaches of the council’s codes of conduct? Please provide their name, job title, e-mail address and direct telephone number

Q3 - Complaints

Q3 a) How many formal complaints of antisemitic conduct has North Devon Council considered between 1st January 2017 and 31st December 2018 against members, officers or council employees?

Q3 b) How many complaints resulted in disciplinary action?

Q3 c) How many complaints resulted in no disciplinary action?

Q4 - Equality, diversity and training

Q4 a) Who is responsible for complying with North Devon Council’s legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number

Q4 b) What training does North Devon Council provide to its members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010?

Q4 c) If such specific training on antisemitism is provided, is it conducted by North Devon Council in-house or is it outsourced to a training provider?

Q4 d) If such specific training on antisemitism is outsourced, which organisation(s) provide the training?

Q5 - Prevent coordinator

Q5 a) Who is North Devon Council’s Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number

1. As follows:

a) No

b) Not Applicable

c) Not Applicable

d) Not Applicable

e) At Full Council, 12 July 2017, members adopted the Zero Tolerance to Hate Crime Pledge which includes antisemitism. The details of which are published on the Council’s website: https://democracy.northdevon.gov.uk/CeListDocuments.aspx?CommitteeId=137&MeetingId=180&DF=12%2f07%2f2017&Ver=2

The minutes advised that the Council considered a previously circulated report by the Council’s then Community Protection Manager (available upon request)

 

2. As follows:

a) Not Applicable

b) Not Applicable

c) Mr Trevor Blatchford, Monitoring Officer, legalservices@northdevon.gov.uk , 01271 388262

 

3. As follows:

a) Members = Zero

    Officers/Employees = Zero

b) Not Applicable, a) Zero

c) Not Applicable, a) Zero

 

4. As follows:

a) The Council does not have a specific employee who has overall responsibility for complying with the Council’s legal obligations in terms of equality and diversity, however all Training throughout the Council comes under the responsibility of the Council’s HR Manager, Nikki Gordon, 01271 318548, nikki.gordon@northdevon.gov.uk 

b) The council does not offer specific training related to antisemitism, but it is covered in general training against all forms of discrimination

c) Not Applicable

d) Not Applicable

5. As follows:

a) The Council does not have a Prevent Coordinator, however the Council does have a member of staff within its Community Protection team whose role will cover prevent work and they also attend the Devon and Torbay Prevent Partnership on a quarterly basis:

Tim Birtwisle

Service Lead – Community Safety Partnership Officer/Harm Risk

01271 388565

tim.birtwisle@northdevon.gov.uk

 
6748 24.10.19

The following information and documentation in relation to the Tarka Leisure Centre, Barnstaple:

1. Details of financing of the centre and funding of the construction. To include forecasted capital expenditure and ongoing running costs

2. Tender process documentation for the design, build and management of the centre (that resulted in the appointment of Parkwood Leisure Ltd). To include evaluation criteria and list of other service providers considered

1. This information published via the following link which sets out the contract award notice and the details of this contract, including the construction cost:https://www.contractsfinder.service.gov.uk/Notice/d72f7074-1d88-4d3f-975b-8c564ea0079d

As set out in the linked notice, the ongoing running costs will be met by the Contractor which will be managing the Council’s leisure facilities at its own risk 

The Council’s sources of funding for this project are as follows:

  • £1.5m Coastal Communities Fund
  • £1.75m Sport England Strategic Facilities Fund
  • £1.784m S106 Funding
  • £9.7m Borrowed against annual revenue return from leisure contractor (with the annual revenue return set out on the above linked contract award notice)

2. This information was provided to the applicant in Word document format (available upon request)

None
6749 16.10.19

List of reported missed waste collections at a property on Nadder Lane, South Molton in the last three years to date

Information provided to applicant

None
6750 03.10.19

Covering the last five years, a list of properties which have had an application to change their house names in the Council’s area

Information provided to applicant in Excel format (available upon request)

None
6752 22.10.19

1. Screening Opinions issued by the Council within the last 12 months in relation to Solar Farms

2. What business rates a solar farm would be charges on an annual basis

1. This information was provided to the applicant, with some personal data redacted throughout (available upon request)

2. Applicant directed to the Council Revenues datasets which are published on the website and updated on a quarterly basis:

https://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

Applicant advised that the datasets covering occupied and empty properties as at 1 July and 1 October 2019 can be filtered on column J and by selecting ‘Photovoltaic Installation and Premises’ will list all solar farms. The Rateable Values for each are provided with the spreadsheet and can be used to calculate the business rates paid by multiplying the RV by the rate poundage, which is set each year by the Government:

The poundage for 2019/2020 is as follows:

Standard multiplier – 50.4 pence

Small business multiplier – 49.1 pence

Section 40 of Act
6755 01.10.19

A full and up to date list of companies/businesses and charities that have become responsible for business rates within your council area, between and including the 14-30th Sept 2019, including:

  • Full business name
  • Full property address including the postcode
  • Liable date
  • Property type
  • Rateable Value

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in April and July 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005   

Applicant advised that the next update will be carried out and published in October 2019

Sections 16, 21 and 22 of Act
6756 04.10.19

Motor Vehicles registered for public hire ie. Taxi/Private Hire/Hackney Carriage that were either issued a new or renewal licence in the period 1st July 2019 to 30th September 2019:

  • Vehicle registration number  
  • Manufacturer (Make)            
  • Model                               
  • Licence issue date               
  • Licence expiry date   
Applicant provided with the information in Excel format (available upon request) None
6757 04.10.19 List of businesses paying business rates who have created a new account within the last 12 months

Applicant advised that the Council is unable to provide the information sought in the format requested

 

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in April and July 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005   

Applicant advised that the next update will be carried out and published in October 2019

Sections 16, 21 and 22 of Act
6758 04.10.19

A breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:

 

A) The name of each business in respect of which non-domestic rates are payable.

B) The Rateable value of the property

C) The address of the business in respect of which non-domestic rates apply

Applicant directed to the Council’s Business Rates datasets which are published on the Council’s website and updated on a quarterly basis:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005   

Sections 16, 21 and 22 of Act
6759 07.10.19 Copies of correspondence between the Council and owner of The White Hart, Bratton Fleming in relation to the application to re-list the pub as an Asset of Community Value and also the Council’s correspondence with the owner in relation to the alleged data breach which indirectly relates to that application Information provided to the applicant None
6760 07.10.19

1. Do you use Microsoft Office, and if so what version(s), Google G Suite, both, or neither? Please specify which

2. If you use either product suite, have you switched or considered switching from one to the other in the past three years?

3. If you have or are considering a switch, what were the main reasons for switching?

4. If you considered switching, but chose not to, what were the main reasons for not switching?

5. How many people have a council email account?

6. How many staff work within the internal ICT service?

  1. Microsoft Office 2013, implementing Microsoft Office 2016
  2. The Council did consider switching, but ruled it out
  3. N/A
  4. Compatibility with applications and other organisations. Also SOCITM is negotiating pricing with Microsoft which the outcome is awaited
  5. 420
  6. 13
None
6763 14.10.19

CON29 information relating to a property in EX34 8FE

Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6764 24.10.19
  1. How many appeals against decisions relating to residential-led planning applications were lodged in (a) 2016/17, (b) 2017/18, and (c) 2018/19 and how many residential units were involved in these appeals?
  2. How much was spent by the authority on legal advice and action relating to planning appeals in (a) 2016/17, (b) 2017/18, and (c) 2018/19
  3. How many planning applications were granted permission after appeal in (a) 2016/17, (b) 2017/18, and (c) 2018/19?
  4. How many new residential units were granted permission following an appeal in (a) 2016/17, (b) 

1. 2016/17 = 28

    2017/18 = 41

    2018/19 = 33

 

Applicant provided with an Excel spreadsheet for details of residential units involved (available upon request)

 

2. 2016/17 = £40,024

    2017/18 = £0

    2018/19 = £0

 

3. 2016/17 = 15

    2017/18 = 10

    2018/19 = Nine

 

4. Applicant provided with an Excel spreadsheet for details of the number of new residential units (available upon request)

None
6768 14.10.19

CON29 information relating to a property in EX33 2DH

Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6767 09.10.19

1. How many applications to be listed as an approved food establishment has the authority refused since 1 January 2019?

2. In the case of each refused application, what was the type(s) of product of animal origin to which the application related? (For example, fishery products, meat products, live bivalve molluscs, etc)

3. In the case of each refused application, what was the nature of the activity/activities proposed at the establishment? (For example, distribution, wholesale market etc)

4. In the case of each refused application, what was the stated reason for refusal?

  1. Zero
  2. N/A
  3. N/A
  4. N/A
None
6769 10.10.19

1. The total number of complaints received by the Council or the Council’s Trading Standards body about landlords and letting agents in the last 12 months

2. Of the complaints listed in the above request, the most common topic of complaint

3. Of the complaints listed in point one, how many of those led to enforcement action of any kind (for example fines, or prosecutions)

4. Please provide details of each enforcement action listed in the response to point three

1. Between 1 September 2018 and 31 August 2019 the Council received 158 complaints about properties in the private sector (of which 45 are still outstanding and so any enforcement action to be taken is not known at present)

2. Unsatisfactory Housing Conditions

3. Five of the above complaints led to formal enforcement action

4. As follows:

1. Housing Act 2004 Section 11 Improvement Notice

2. Housing Act 2004 Hazard Awareness Notice

3. Housing Act 2004 Section 11 and Section 12 Improvement Notice

4. Housing Act 2004 Section 11 and Section 12 Improvement Notice

5. Housing Act 2004 Emergency Prohibition Notice
None
6771 23.10.19

On Street Parking Information

1. The total number of on street parking spaces for which you are responsible (an estimate of capacity will suffice if no defined spaces)

2. What proportion of the spaces referred to in point 1 are free and what proportion paid?

Paid is defined as having to pay to park in the space for at least one period during a normal 7 day week

3. The total number of physical parking meters for the paid spaces.

4. How many of the meters referred to in point 3 take cash?

5. How many of the meters referred to in point 4 give change?

6. The monthly revenue received from the meters referred to in point 3 for the 12 months from and including October 2018, to September 2019 

7. The total monthly revenue received from any form of payment for paid on street parking spaces for the 12 months from and including October 2018, to September 2019

Public Car Park Information

8. The total number of parking spaces in public car parks for which you are responsible

9. What proportion of the spaces referred to in point 8 are free and what proportion paid?

Paid is defined as having to pay to park in the space for at least one period during a normal 7 day week

10. The total number of physical parking meters for the paid spaces

11. How many of the meters referred to in point 10 take cash?

12. How many of the meters referred to in point 11 give change?

13. The monthly revenue received from the meters referred to in point 10 for the 12 months from and including October 2018, to September 2019

14. The total monthly revenue received from any form of payment for paid public car park spaces for which you are responsible, for the 12 months from and including October 2018, to September 2019

Parking Tickets

15. How many Penalty Charge Notice parking tickets were issued each month for the 12 months from and including October 2018, to September 2019. 

16. In total how many of the tickets referred to in point 15 were appealed?

17. In total how many of the appeals referred to in point 16 were successful?

18. The total monthly revenue received by the council from paid PCN parking tickets for the 12 months from and including October 2018 to September 2019

Other

19.What is the best estimate of the population of the area for which you are responsible?

Q1 through 7, applicant directed to Devon County Council for this information, as On-Street Parking falls under the County Council’s remit: accesstoinformation-mailbox@devon.gov.uk

 

Q8 through 10, this information is published on the Council’s website via the following link:

https://www.northdevon.gov.uk/parking/parking-reports/

From the link, select first hyperlink of the list entitled ‘NDC car park information’ which is published in CSV format

 

11. All Machines take cash

 

12.No machines give change

 

Q13 through 18 were provided in the format of two tables, which are available upon request

 

19.The Council does not record this information, however the applicant was directed to Wikipedia which provides a mid-2018 estimate of 96,110, which is in the public domain
Sections 16 and 21 of Act
6773 14.10.19 CON29 information relating to a property in EX34 0AT Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6775 29.10.19

The following information for any former asbestos waste sites in the North Devon area:

  1. location of former site
  2. what the Council knows to have been dumped there
  3. when the site was last in active use

Applicant advised that via the central government website, details of Historic Landfill Site are published by the Environmental Agency in dataset format:

https://data.gov.uk/dataset/17edf94f-6de3-4034-b66b-004ebd0dd010/historic-landfill-sites

North Devon Council does not maintain a register or historic details of this information

None
6776 23.10.19

1. The number of children who were owed the prevention duty (section 195) from April 2018 to March 2019

2. The number of children who were owed the relief duty (section 189B) from April 2018 to March 2019

1.277

2.76

None
6777 16.10.19

Systems and Costs information regarding:

GIS – Internal and External

Local Land Property Gazetteer/Gazetteer Management System

Street Naming and Numbering

Traffic Regulation Orders

Customer Relationship Management

Housing Management

Planning

Building Control

Land Charges

Information provided to applicant in Excel format, with links to the Council’s Contracts Register where applicable (available upon request):

www.supplyingthesouthwest.org.uk

Under the navigation table, select Contract Register option, then narrow search by selecting North Devon District Council from list of organisations

Sections 16 and 21 of Act
6778 16.10.19

1. The total number (or nearest estimate) of residential recycling bins (see definition below)

2. The total number of residents for which you organise refuse collection

3. The total number of residential properties for which no recycling collection is offered

4. What enforcement action do you have at your disposal if residents place rubbish in the incorrect bin, for example but not limited to, non-recyclable rubbish in the recycling bin?

5. How many incidents of using the enforcement action described in point 4 have there been in the 12 months leading up to September 30th 2019

6. Please provide details of each enforcement action listed in response to point 5. If the action is a fine, please include the amount fined, and whether this has been paid. If required please assign each action an anonymous reference number for data protection purposes

7. Do you have a “timed waste collection” system? For the purposes of this FOI “timed waste collection” means specific times during the day when bins are collected, and it is not permitted for bins to be placed outside out of this time

8. What enforcement action do you have at your disposal if residents place rubbish outside for collection at the incorrect time within a day (if applicable), or day?

9. How many incidents of using the enforcement action described in point 8 have there been in for each month in the 12 months leading up to September 30th 2019

10. Please provide details of each enforcement action listed in response to point 9. If the action is a fine, please include the amount fined, and whether this has been paid. If required please assign each action an anonymous reference number for data protection purposes
  1. 184,000 (46,000 x – box, 2 bags, food caddy)
  2. 93,677 (2011 census)         
  3. Zero
  4. Fixed Penalty Notice
  5. Zero
  6. N/A
  7. No
  8. N/A
  9. Zero
  10. N/A
None
6780 16.10.19

A full list (and up to date list) of all businesses and charities that have become newly liable for business rates that are in the council area, in Excel format and including:

  • Business name
  • Full business property address
  • Date of liability and
  • Property type

Applicant advised that the Council is unable to provide the information sought in the format requested

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in July and October 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005   

Applicant advised that the next update will be carried out and published in January 2020

Sections 16, 21 and 22 of Act
6781 16.10.19

1) How many dedicated animal health and welfare staff in your Local Authority (by FTE) in each the following years: 2017, 2018, 2019?

2) How many dedicated on-farm animal health and welfare staff in your authority for these years?

3) How many farm inspections/visits did your Local Authority carry out in each of these years? (If possible, please split between proactive and reactive visits)

4) How many prosecutions for farm animal welfare offences has your Local Authority made in each of these years?

If it does not exceed the time limit, please also provide the following:

5) The amount of resource applied to animal health and welfare in these years

Applicant directed to Devon County Council as this information falls under Trading Standards: accesstoinformation-mailbox@devon.gov.uk None
6782 29.10.19

CON29 information relating to a property in EX32 7AN

Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6784 28.10.19

1a) Do you currently run a Local Welfare Assistance Scheme (LWAS)? This is the scheme – or schemes – introduced following the abolition of Community Care Grants and Crisis Loans for living expenses from 1 April 2013* 

b) If yes, what is the name or names of your scheme? 

c) If yes, what is your LWAS budget for the financial year 1st April 2019 to 31st March 2020 

* If you use the funding that would previously have been spent on LWAS in a different way, eg. you use it to fund advice services etc. please use this space to summarise this approach and answer other questions as appropriate

d) What is your prospective LWAS budget for the financial year 1st April 2020 to 31st March 2021

2. What was your annual expenditure on Local Welfare Assistance 1 April 2018 to 31 March 2019?

3. How many local welfare assistance applications have you received, and by how many individual applicants (regardless of outcome) 1 April 2018 to 31 March 2019

4. How many awards and/or loans were granted 1 April 2018 to 31 March 2019

5 a) Have you reviewed your Local Welfare Assistance Policy in the last six years?  

b) If no, do you have plan to do so?

c) If yes, please provide the date of when the review will take place

d) If no, please provide the reason why there are no plans to review

1.a) No

   b) N/A

   c) N/A

   d) N/A

2. N/A

3. N/A

4. N/A

5. a) No

    b) No

None
6785 17.10.19 CON29 information relating to a property in EX32 9PH No information held None
6789 22.10.19

Where the council is responsible for On-Street and Off Street pay and display car parking (excluding Off-Street pay-on-foot and pay-on-exit car parks, permits, season tickets, PCN and other income) For the period 01/04/2018 to 31/03/2019:

1. The total number of Off Street pay and display parking transactions/tickets sold (all payment methods) The total number of On Street pay and display parking transactions/tickets sold (all payment methods)

2. Total Off Street pay and display income (all payment methods) Total On Street pay and display income (all payment methods)

3. Total number of Off Street pay and display parking transactions/tickets sold via a pay by phone provider eg. RingGo Total number of On Street pay and display parking transactions/tickers sold via a pay by phone provider eg. RingGo

4.Total Off Street pay and display income processed via a pay by phone provider eg RingGo Total On Street pay and display income processed via a pay by phone provider eg RingGo

5. Total number of Off Street pay and display parking machines Total number of On Street pay and display parking machines

6. Do any of these parking machines have provision for credit/debit card processing via chip/pin and/or contactless payment?

  1. 1616681
  2. £3,057,840 including VAT
  3. 151454
  4. £370,762.80 including VAT
  5. 61
  6. Yes
None
6790 24.10.19
  1. Which manufacturer (PBX or VOIP) are you using as your core telephone system? eg. Avaya, BT, Cisco, Mitel, Skype for Business?
  2. Approximately how many extensions does the system support across your organisation?
  3. Who is the incumbent/support partner for the maintenance of your VOIP/PBX?
  4. How many of those extensions are contact centre/customer service agents?
  5. When does your PBX/VOIP support contract expire?
  1. Alcatel
  2. 420
  3. Freedom Communications
  4. 20 agents – 12 concurrent agents
  5. 31 December 2019
None
6794 30.10.19

1. Does the council use any private company to provide medical advice or reports relating to council housing or housing benefit claims?

2. If yes, please provide the name of the company/companies

3. If yes, please also provide the annual cost of outsourced medical advice

4.If yes, please also provide the year in which any current contracts relating to outsourced medical advice began, and the year in which they will end

Housing

1. No. Devon Home Choice policy uses a Health and Wellbeing Framework (available upon request) to assess medical priority; following submissions from applicants of medical letters, Health and Wellbeing form (available upon request) and/or Supporting Evidence form (available upon request)

2.N/A

3.N/A

4.N/A

Benefit Claims

1.No

2.N/A

3.N/A

4.N/A

None
6795 29.10.19

1. Does your Council Publish a List of Public Health Funerals it has carried out?

2. How often is this late updated (Including the last time it was updated)?

3. Does the Council have any Public Health Funeral cases on record that are not presently published on the website?

4. If the answer to question 3 is Yes, what are their details (including names, last known address, date of birth, date of death, date of funeral, and whether the case has been/ will be/ or even might be referred to the Treasury Solicitor?

5. Has the Council given any of this information away to another individual or organization (either formally through an FOI request or informally through other communications?

6. What is the name, email and telephone number of the individual(s) responsible for overseeing public health funerals within the Council?

7. What is the name, email and telephone number of the individual(s) responsible for overseeing Treasury Solicitor referrals within the Council?

1.Yes. This list can be found via the following link:

https://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005

2. Monthly, last updated and published, 15 October 2019

3. No

4. N/A

5. N/A

6. Andy Cole

   Service Lead – Environmental Protection

   andy.cole@northdevon.gov.uk

   01271 388762

7. As 6 above

None
6800 29.10.19

Details of fly tipping of waste materials including septic tank and cesspool sludge as well as any liquid drainage waste within the boundaries of the local authority, providing the location details as well as the substance tipped, if available

Applicant advised that the only way in which the requested information could be provided would require the manual interrogation of 3,043 individual reports of fly tipping that the Council received from April 2015 to date.  Records prior to this are no longer held.  Estimated that the search of these reports could take approximately 152 hours, bases upon each record taking three minutes to be checked and the information recorded.  Applicant also advised that when narrowing the scope of the request to just one year, this would still exceed the 18 hour cost limit, as it would still take approximately 33 hours to check each record of fly tipping (660) for the last year

Sections 12 and 16 of Act
6802 31.10.19

1. What Software Systems are currently used by the Council for Planning, Land Charges, Building control and Public Protection/Licencing/Environmental Health?

2. When does each contract expire?

3. How much does each system cost annually?

4. Are you planning to go to market for a different Software System? If so, when?

5. How many users / licenses for each system do you have?

6. Who is the person responsible for your Software System? Please provide full name, title and contact information if possible

Planning

1 through 4 and 6. DEF: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=40923c7b-a790-e811-80ed-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21    

5. 30

Local Land Charges

An in-house application is currently used, therefore questions 1 through 6 are not applicable

Building Control

The Council's Building Control service is operated pursuant to a joint working relationship with Mid Devon District Council via a Shared Services Joint Committee.  Pursuant to this relationship North Devon Council's Building Control team have been combined with Mid Devon District Council's Building Control team and both operate using Mid Devon District Council's ICT system.  This includes the software that Building Control use (Idox Uniform) and therefore the details of the contract you have requested are not held by North Devon Council.  Applicant directed to request this from Mid Devon District Council: foi@middevon.gov.uk    

Environmental Health - Licensing

1 through 4 and 6. IDOX LALPAC: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=8f99c380-1a95-e511-8105-000c29c9ba21&p=696a9836-1895-e511-8105-000c29c9ba21      

5. 10

Environmental Health/Public Protection

1 through 4 and 6: Northgate Public Protection - https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0aba5ded-0fe8-e811-80ef-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21     

5. 45 

None