Disclosure Log - November 2021

1. Do you currently use emergency housing that has been converted from offices or other commercial uses in the last 5 years? If Yes:

a) How many families with children are currently living in converted buildings

b) How many families with children in these building are sharing communal cooking facilities

c) How many families with children in these buildings are sharing communal bathrooms 

2. How many households with children are currently registered for bidding for a council home? 

3. For households with children which have been allocated permanent housing with three bedrooms or more since 23 March 2020, what was the average time they spent on the housing waiting list? 

4. What is the number of households with children you currently have waiting for a decision on their homelessness application?

5. Since 23 March 2020, how many households with children in temporary accommodation have waited for a decision on homelessness beyond 56 days? 

6. For those households with children who are currently living in temporary housing, what is the average time they have spent in temporary housing so far? 

7. For those households with children who are currently living in emergency housing, what is the average time they have spent in emergency housing so far? 

8. How many households with children are currently living in emergency housing? 

9. From 1 April 2020 to 31 March 2021, how many households with children made homelessness applications to the council? 

10. From 1 April 2019 to 31 March 2020, how many households with children made homelessness applications to the council?

1. No

2. Response provided to applicant in table format, which is available upon request

3. As 2 above

4. Prevention = 49

    Relief = 31

5. Zero

6. 20 weeks

7. Four weeks

8. Three

9. 590 approaches, 310 of which went on to full application

10. 289 Approaches, 244 of which went on to full application

The following information and copies of documents covering the period from 01/05/21 to 11/10/21:

1.The identify and qualifications of the Independent Person referred to by the Monitoring Officer

2. Copies of the documents and evidence submitted to the Independent Person by the Monitoring Officer

3. Copies of any other evidence considered by the Monitoring Officer and Independent Person

4. Copies of all correspondence between the MO and the Ashford Parish Council councillors and the Clerk (collectively and severally)

1. In accordance with Section 21 of the Act the identity of the Independent Person is already publicly available. The Council does not hold details of his qualifications, however the link provides a description of his experience. He is also the Independent Person for a number of other District Council’s in Devon and the County Council 

2. and 3. The Council does hold some information that falls under these points of the request, however upon careful consideration the Council has determined that it is the applicant’s own personal data (i e the emails held relate to the applicant as an individual and not third parties) and therefore they do not fall under the remit of the Freedom of Information Act. Normally, requests for applicants own personal data are processed separately under Data Protection legislation and so the Council confirmed that it would respond to the applicant with regard to this by separate correspondence 

4. The information that falls within the remit of this part the request has been considered disclosable under the Act. Applicant advised that a small amount of information has been redacted.  The Council considers this redacted information (the personal email address of a Parish Councillor) to be exempt under Section 40 of the Act as the information constitutes personal data which the individual concerned would have no reasonable expectation for the Council to make publicly available. Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3A), (3B) or (4A) is satisfied 

In this case Section 40(3A)(A) is met because disclosure of this information would breach the fair processing principle contained in the General Data Protection Regulation. This is an absolute exemption and there is therefore no requirement to consider the public interest

How many noise complaints did the council receive against student houses from 1st September 2021 to 1st October 2021? Student houses refers to Houses of Multiple Occupancy in which the occupants are full time students attending university, shared Student halls of residences or privately rented student homes

The Council’s Environmental Protection team has reviewed all noise complaints received during the request period 1 September 2021 to 1 October 2021 and found none that refer to student accommodation. Please note that there are no universities within the North Devon area/Council remit

1. Do you directly commission refuge services for victims and survivors of domestic abuse? 

2. If yes, is the refuge service you commission for women only (single sex)? 

3. The Domestic Abuse Bill 2021 introduced a new legal duty for local authorities to fund "safe accommodation" for victims and survivors of domestic abuse and their children. Is the safe accommodation you fund under the new duty women only (single sex)? 

4. The Domestic Abuse Bill 2021 introduced a new legal duty for local authorities to fund "safe accommodation" for victims and survivors of domestic abuse and their children. Does the safe accommodation you fund under the new duty provide specialist support designed for women who have survived domestic abuse?

1. No, however there is a privately funded refuge within the Council’s district for female survivors

2. As 1. Above

3 and 4. The Domestic Abuse funding for this area was allocated to Devon County Council and not directly to this authority; therefore Devon County Council should be contacted direct for this information: accesstoinformation-mailbox@devon.gov.uk

12.11.21

1. How many bin collection employees have left this financial year (from April 2021)? If it's possible to have this broken down by month April 2021 to October 2021, that would be great, but no problem if this would require more hours. If so, please just share the number of employees that left since April 2021

2. How many bin collection jobs do you have currently open/you are advertising for?

1. There have been 10 leavers between 01/04/21-31/10/21 broken down by month: 

April - One

May - One

June – Four

July – One

August – One

September – Zero

October – Two

 2. Applicant advised that the Council has five vacancies at time of response, however any vacancies are published on the Council’s vacancies page in its website

Please could you provide the following information on Disabled Facilities Grants (DFGs) or similar grants provided under your discretionary Housing Assistance Policy: 

1a. The total number of referrals from occupational therapists received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

1bi. The total number of households means tests completed for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

1bii. How many potential applicants did not proceed with making a grant application following a means test in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

1c. The total number of formal applications received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

1d. The total number of formal applications approved in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

1e. The total number of grants completed in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

For the questions below, please could you specify which average measure you are using, whether it is median or mean. However, the median would be preferable 

2a. What was the average number of working days from first contact for someone to receive an initial assessment from an occupational therapist (or similar person) in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

2b. What was the average number of working days between someone receiving an initial assessment from an occupational therapist (or similar person) and the date of the referral to the housing department/ district council in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

2c. What was the average number of working days between the date of the referral to the housing department/ district council and the date of the formal grant application in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

2d. What was the average number of working days between the date of receipt of the formal application and the certified/ completion date of installing the adaptations in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 

3a. If the council is currently using its discretionary powers to provide additional funding in addition to the maximum DFG amount, please state what the new figure is and what legislation has been used to increase the figure

1.a) 2018/19 = 158

       2019/20 = 216

       2020/21 = 300

       2021/22 (up to 30 Sept) = 148

1.bi) 2018/19 = 16

        2019/20 = 37

        2020/21 = 28

        2021/22 (up to 30 Sept) = 22

1.bii) 2018/19 = 12

         2019/20 = 34

         2020/21 = 29

         2021/22 (up to 30 Sept) = 13

1.c) 2018/19 = 158

       2019/20 = 216

       2020/21 = 300

       2021/22 (up to 30 Sept) = 148

1.d) 2018/19 = 124

       2019/20 = 157

       2020/21 = 225  

       2021/22 (up to 30 Sept) = 108

1.e) 2018/19 = 101

       2019/20 = 168

       2020/21 = 215

       2021/22 (up to 30 Sept) = 79

Mean was used in calculations as follows:

2.a) and b) This data is not stored by NDC on its case management system as the information is Devon County Council data

2.c) 2018/19 = 48

       2019/20 = 38

       2020/21 = 28

       2021/22 (up to 30 Sept) = 25

2.d) 2018/19 = 58

       2019/20 = 52

       2020/21 = 48

       2021/22 (up to 30 Sept) = 50

3.a) Applicant provided with a copy of the Council’s Financial Assistance Policy for the Better Care Fund.  This policy outlines its discretionary Accessible Homes Grant (Section 6) to include where the grant exceeds the maximum DFG amount and other circumstances, and is available upon request

The Council has not allocated a specific amount to the discretionary grants

Article 4 of the Regulatory Reform (Housing Assistance) (England and Wales) Order 2002

The specific details of each of the following Article 4 areas as identified and titled on the North Devon Council mapping system:

• Various Mortehoe and Ilfracombe
• The Greensward between Esplanade & Beach, Woolacombe
• Europa Caravan Park, Station Road, Woolacombe
• Roadway Corner, Georgeham Road, Mortehoe
• Turnpike Cross, Mortehoe 4887
• Turnpike Cross, Mortehoe 4373
• Lee Cross, Woolacombe
• Combe Martin and Berrynarbor
• Holdstone Down, Combe Martin
• Trentishoe
• Newhouse Copse, Hill Farm, Burrington
• Winson Cross, Chittlehampton
• Muddlebridge, Fremington
• Yelland
• Pilton and Bradiford
• Moor Lane, Croyde

Applicant was provided with copies of the article area agreements located at time of response, with any personal data redacted, however some of the original agreements are only held on microfiche by the Council’s Land Charges team which is still working on putting them into pdf format for disclosure and future publication.  At time of request applicant advised that the Land charges team would require an additional two to three weeks to complete this task and that it is intended for all of the held agreements to be published on the Council’s website in due course

Applicant also directed to contact Devon County Council to obtain copies of any of the agreements that they may hold, as it may be possible that they hold the original/colour copies of some of the agreements that the authority does not hold

Applicant further advised that the follow agreements were not confirmed/instigated:

- Land at Pilton and Bradiford

How many people North Devon Council accommodated in emergency temporary accommodation in the following financial years:

2014-15

2015-16

2016-17

2017-18

2018-19

2019-20

2020-21

This financial year to date

2014-15 = No data held

2015-16 = No data held

2016-17 = No data held

2017-18 = No data held (old System from 14/15 - 17/18)

2018-19 = 226

2019-20 = 213

2020-21 = 289

This financial year to date  = 153

1. What is the annual Apprenticeship Levy?

2. How much Levy do you currently use? approximately

3. How many Apprentices do you currently have?

4. What training providers do you use?

5. What Apprenticeship standards do you use?

6. How many IT Apprentices do you have?

7. Who is the best contact for Apprentices?

1. 2020/21 = £39,322

2. This varies. October was £2,305, however previous months have been more than this

3. Currently three.  The Council also has 12 internal staff on apprenticeships courses

4. Petroc

    IRRV

    CIH

    University of Wolverhampton

     Babbingtons

     Exeter College

     CIPFA Business Ltd

      Weston College

5. Business Admin level 2/3/4

Regulatory compliance

Revenues and Welfare Benefits Practitioner (level 4)

CIH Certificate levels 3 and 4

EH Practitioner Level 6

Operations and Departmental Manager Level 5

Team Leader / Supervisor, Level 3

Building Control Surveyor Degree

Paralegal Level 3

Accountancy Taxation Professional Level 7

Digital Marketer Level 3

6.    None

7.    Tracey Clapp, tracey.clapp@northdevon.gov.uk 

CON29 information relating to a property at EX32 8JS

Applicant advised no information held

A list of off-licence and wine shop locations with business name and address

Applicant provided with the information in Excel format, which is available upon request

1. What is the total number of formal complaints registered with your council for antisocial behaviour in the years since 2010? Please provide a breakdown of the type of incidents registered 

2. How many of the formal complaints noted above did your council actively go on to investigate? Please provide a breakdown of the type of incidents investigated 

3. Of all incidents investigated, in how many instances was further action taken? Please provide a breakdown of the type of incidents for which action was taken 

4. How many community trigger case review applications have been received by your council since the introduction of community triggers?  

5. How many of such case review applications have been actioned, in the years since the introduction of community triggers?

6. Is there an average cost for carrying out a community trigger case review?

In response to 1, 2 and 3, the applicant was provided with an Excel spreadsheet which lists the 235 complaints applicable that were received between 1 April 2014 and 21 November 2021. Records are no longer held prior to this, as they are only kept for seven years in accordance with data retention policy. For those records where the last column detailing the outcome is blank, these relate to open/active matters that are yet to be resolved. A copy of the excel spreadsheet is available upon request

In response to 4 and 5, the applicant was directed to the Council’s Community Trigger dataset which is updated annually, with the last update completed in July 2021

6. No, the Council does not hold this

CON29 information relating to a property at Ex35 6BN

Applicant advised no information held

CON29 information relating to a property at EX31 4AU

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

1. A list of vehicles owned or leased to the council. Please include registration mark, make and model and body type

2. Identify which vehicles are owned and which are leased

3.Number of miles driven over the last 12 month period

4. Name, position and email address of the staff responsible for these vehicles

5. The estimated amount of spend (£) on diesel/petrol per annum and the cost split between owned and leased vehicles

Information provided to applicant by email, which is available upon request, with some information redacted under Section 31(1)(a) where the Council determined that a full disclosure of the vehicle registration numbers for those that are used to collect cash from car park metres would prejudice the prevention and detection of crime as it would allow for the vehicles to be easily identified and lead to a higher risk of those vehicles being targeted by criminals whilst the collection officers make their rounds

1.

a) Do you have an app?

b) When was it launched?

c) How many people have downloaded the app since its launch?

d) How many reports have come through the app since its launch?

2:

a) Do you have a Chatbot?

b) Is it internal for staff or external for customers?

c) Which supplier did you go with or was it built in-house?

d) When was it released to the public?

1. No

2. No

(a) List all Commercial properties with their Rateable Values and addresses

(b) The names and addresses of the Rate payers referred to above

for each property and their correspondence address (if different

from the property address)

(c) The full billing authority reference for each property and account number (If possible)

(d) The current liability payable for the year

(e) The date the rateable occupier first became liable for the

business rates

(f) State if the property is empty and the date it became empty (If possible)

(g) Please also state which hereditament is currently receiving any form of relief 

I. Charitable rate relief (mandatory rate relief)

II. Discretionary rate relief

III. Empty property rate relief

IV. Listed building exemption

V. Retail Relief

VI. Small Business Rate Relief

VII. Covid retail relief

VIII. Any other reliefs or exemptions 

(h) If you publish the data please provide a link to the data and confirm the date that the data was extracted from the system

a) through g)

The information you seek is published in dataset format, and updated every three months

h) The data is at 30 September 2021, published 1 November 2021

a) List all domestic properties with their addresses

b) The names and addresses of the council tax payers referred to above

for each property and their correspondence address (if different

from the property address) I do not require personal details only that of companies, associations and any other form of corporation

c) The full billing authority reference for each property and account number (If possible)

d) The current liability payable for the year

e) The date the occupier first became liable for the

council tax

f) State if the property is empty and the date it became empty (If possible)

g) Please also state which council tax account is currently receiving any form of relief 

• for bankruptcy exemption (Class Q)

• for caravan pitch or boat mooring exemption (Class R)

• for charity exemption (Class B)

• for death related exemption (Class F)

• for minister of religion empty property exemption (Class H)

• for empty property discount (Class C)

• for empty property exemption for a patient in hospital or a care home (Class E)

• for empty property exemption for a person getting care somewhere else (Class I)

• for empty property exemption for a person giving care (Class J)

• for empty property exemption for a repossessed property (Class L)

• for exemption for an unoccupied annexe due to a planning restriction (Class T)

• for exemption for a property left empty by students (Class K)

• for a prison related empty property exemption (Class D)

• for exemption because a property cannot be lived in by law (Class G)

Any other reliefs or exemptions 

(h) If you publish the data please provide a link to the data and confirm the date that the data was extracted from the system

The Revenues department confirm that they do not have a report within its system that can extract all of the data requested into a spreadsheet. Data would need to be compiled from a number of reports and also by going into each individual account and then be entered into a spreadsheet

Furthermore, the system does not have an indicator to separately identify ‘companies, associations and any other form of corporation’ and so this can only be done by manually looking at the name of the ratepayer for each account in order to identify those accounts that fall within the remit of your request. A conservative estimate of at least five minutes would be required to check each account

It has been estimated by the Revenues department that it would take approximately 3,958.3 hours to provide the requested information. The procedure would cause serious disruption to the day to day working of the Revenues department and therefore we are unable to process your request any further. As set out in the previous paragraph, the Council has the right to refuse to provide the information in accordance with Section 12 of the Act. In accordance with Section 16 of the Act, the Council has considered if there is anyway way the request could be revised or the scope narrowed in order to bring it under the 18 hour limit, however due to the number of Council Tax accounts that would need to be manually checked, there is no obvious way forward that can be identified at this time

Applicant directed to the published Council dataset which provides a list of all Council Tax properties (address and postcode) is updated on a quarterly basis

A) The name of each business in respect of which Council Tax credit balances remain payable. I understand you will not provide individuals names. Please note I am not asking for Business Rates but that of council tax accounts held by housing associations, property developers etc

B. The value of overpayment in each case which remains unclaimed

C. The years(s) in which overpayment is for

D. The property address the credit relates to

E. A write to address and write to company name if available

F. Please state whether the account is a live/open account or a closed account; if closed the date it closed

G. Please provide the most up to date and accurate information that you can, please confirm the date that the data was pulled from your system

Information fully withheld from disclosure. The Council does not publish/provide the details of individual Council Tax credits. Following careful consideration of the ICO decision for Wandsworth Council (FS50619844) and discussions with the Council’s Revenues team which holds this data, the Council considers that the continued publication and disclosure of this data would be likely to prejudice the prevention and detection of crime

A breakdown of credit balances accrued since earliest records, for the amounts owing to all incorporated companies within the authorities billing area, including the following information:

A. The name of each business in respect of which NNDR rate credit balances remain payable. I understand you will not provide individuals names

B. The value of overpayment in each case which remains unclaimed

C. The years(s) in which overpayment is for

D. The property address the credit relates to

E. A write to address and write to company name if available

F. Please state whether the account is a live/open account or a closed account; if closed the date it closed

Information fully withheld from disclosure. The Council no longer publishes/provides the details of individual business rates credits. Following careful consideration of the ICO decision for Wandsworth Council (FS50619844) and discussions with the Council’s Revenues team which holds this data, the Council considers that the continued publication and disclosure of this data would be likely to prejudice the prevention and detection of crime

The Council however publishes a dataset (which can be accessed via the link as provided above) which provides:

• the total amount of credit refunded
• the number of refunds
• the total amount of outstanding credit
• the number of outstanding refunds

This dataset was updated and re-published 6 October 2021, with the next update due in January 2022

1. How many homes are there in Ilfracombe? By this I mean individual residences (so a house divided into 4 flats would count as 4 separate homes)?

2. How many homes are registered for council tax (including those that receive a legitimate discount such as students)?

3. How many homes are discounted for council tax because they are empty or receive a discount because they are second homes?

4. How many homes are used as holiday lets (using whatever data you have to measure this - e g they pay business rates)?

5. How many holiday lets use your trade waste services?

6. What routine and systematic checks do you undertake to ensure that holiday lets are paying for their refuse to be collected (council tax or trade waste)?

7. Do you use/cross reference the information/data that you hold to identify home owners who are not paying for refuse collection?

1.For Council Tax purposes there are currently 5,805 domestic dwellings within the parish of Ilfracombe

2.There are currently 5,805 domestic dwellings included in the Council Tax List for the parish of Ilfracombe

3.265 are classed as second homes. No discount is given, the full Council Tax charge is payable

80 are classed as empty and unfurnished for more than three months. No discount is given, the full Council Tax charge is payable

46 are classed as empty and unfurnished for less than three months and receive 100% discount.  The discount is only for the period the property remains empty and unfurnished and is for a maximum of three months

4. There are 279 non-domestic properties included in the Rating List for the parish of Ilfracombe. To identify these the Revenues team has included properties in the Rating List that have a property description that contains ‘self-catering holiday unit(s)’

5. There are several categories for “holiday lets” or “holiday accommodation” that are held by Trade Waste:

Guest House/Bed and Breakfast  = 50

Holiday complex (no caravans) = Six

Holiday Site Caravan and/or tent = Seven

Hotel = Five

Self-Catering SBRR = 325

Self-Catering/holiday let = 381

TW – Camp Sites SBRR = One

Camp Site Tents Only = 23

Camping/Caravan Club Site = Two

6. Most customers are on annual payments and therefore pay for their trade agreement in advance. The only customers that pay in arrears are predominately larger businesses or campsites where they have multiple bins on site

Debt reports are reviewed each week and are referred to the Council’s Legal department as appropriate. The Trade Waste team has three step process in chasing debt which results in a termination of agreement and a referral to colleagues in Environmental Health for failure to hold a Trade Waste agreement who then conduct site visits. This process also includes removal of containers and the ceasing collection

7. Unfortunately at this time, systems between services are not interlinked so the Trade Waste service is not currently made aware when a property changes from Council Tax to Business Rates. Trade Waste recognise that that is something that needs to be addressed and they confirm that they are working towards that. They aim to be as collaborative and proactive as possible with other services such as Revenues, Council Tax, Environmental Health, Planning and Housing

The Trade Waste team confirms that they also have jurisdiction within the Torridge District which information sharing is even more difficult

The team relies on intel from its crews as well as information provided by the public (and other services) to identify holiday lets and take appropriate action

1. How many of your buildings (including any housing stock) you have installed double glazing for any windows of in over the last 12 months 

2. How many of your buildings (including any housing stock) you have installed any loft insulation in over the last 12 months 

3. How many of your buildings (including any housing stock) you have installed any solar panels on over the last 12 months

1. Zero
2. Zero
3. Zero

03.11.21

For the period 2 November 2020 and 1 November 2021:

124 PCNs issued for contravention 83 for Jubilee Gardens

37 of the 124 PCNs were challenged and from these, five indicated that they had purchased RingGo for Jubilee Gardens reserved area instead of Jubilee Gardens

03.11.21

Please provide on the assessments below:

• the date(s) of any empty periods

• the period(s) of any exemptions

from 13 January 2015

Applicant advised that the assessment was empty for the period 13 January 2015 to 31 March 2021. A six month exemption was applied to the account for the period 13 January 2015 to 17 July 2015

12.11.21

CON29 information relating to a property at EX35 6PS

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

12.11.21

CON29 information relating to a property at EX35 6EH

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

04.11.21

Latest available GIS mapped data containing location pins of second homes/non-primary residences throughout North Devon

The Council does not hold any GIS mapped data containing location pins of second homes/non-primary residences throughout North Devon

08.11.21

1. How many fines have been issued to persons who failed to clear up their dog’s mess deposits (dog poo) in the last 5 years?

Feel free to breakdown figures for each financial year starting with 2016 and up to date for this financial year

2. Also please confirm how many FTE Dog Wardens the council employees?

In accordance with Section 21 this information is published within the Council’s Environmental Fixed Penalty Notice datasets

The dataset is updated annually, therefore the 2021 data will be due for publishing in January 2022, in accordance with Section 22 of the Act

2. The Council employs three full-time Neighbourhood Officers, whose duties include dog warden related tasks (Stray and Lost dogs, dog fouling complaints, owner control complaints etc)

04.11.21

A list of businesses that qualify for Charitable Rates Relief but haven't applied for it, providing the following for each account:

• The name of the rate payer
• The start date of the business rates account
• Rates account number and/or property reference
• Applied for charitable rates relief (Yes or No)
• The full property address of the property
• The full amount of credit you hold for the business (if any)

Applicant advised that the Revenue team does not hold this information, but directed to the Council’s Business Rates datasets which provided details of accounts where they are not in receipt of Charitable Rate Relief at the time the dataset was created. The dataset does not recorded whether those accounts not in receipt would qualify

Information relating to credits fully withheld as  the Council considers that the disclosure of this data would be likely to prejudice the prevention and detection of crime and therefore the Council considers that this data is exempt from disclosure under Section 31(1)(a)

16.11.21

CON29 information relating to a property at EX36 4NY

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

16.11.21

CON29 information relating to a property at EX34 8EA

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

26.11.21

Applicant requested a copy of the complaint the Council received regarding allegations of their dog barking

Applicant advised that this information is fully exempt from disclosure in accordance with Section 40 of the Act as the information is considered to be personal data

16.11.21

CON29 information relating to a property at EX32 7HP

Applicant advised no information held

24.11.21

How the reopening High Street safely fund and the welcome back grant are being spent by the Council

Applicant provided with a Excel spreadsheet detailing the work undertaken so far as part of the Reopening High Streets Safely Fund and the Welcome Back Fund 

Please note the following points with regards to the fund: 

- The fund is to cover the main town centres and coastal towns of the whole of North Devon 

- The fund is restrictive in the way that it can be spent 

- It can only be spent on additional activities and not on activities that are/should already being done 

- It cannot be used for capital expenditure 

- It is a revenue grant so permanent changes are not permitted 

- Direct support for individual businesses is not permitted 

- Interventions must be in public places 

More information and the full guidance notes provided to the applicant in addition to the above

16.11.21

CON29 information relating to a property at EX34 9QN

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

23.11.21

Please supply information for the Private Hire vehicles in Excel format, providing the following for each licence:

• Plate
• VRM
• Type of Vehicle
• Operator

Information provided to applicant in PDF format (with all personal data redacted accordingly), as the reporting facility used by the Licensing team cannot provide in the requested format of Excel.  A copy of the information supplied is available upon request

18.11.21

1. Do the council use a contractor for their floral displays?

2. If yes, who do the council use as the contractor?

3. If yes, is this a supply only contract or does the contract include installation, removal and maintenance?

4. If yes, when is the current contract in place until?

5. If yes, what is the council’s annual spend with the contractor for the floral displays?

6. Does the council own their floral units for example Hanging Baskets, Barrier Baskets, Pole Baskets, Floor Planters and Flower Towers?

7. If yes, how many Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets are owned by the council?

8. If yes, what is the councils spend on Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets purchases over the last 5 years?

9. If yes, when was the last purchase of Floral Units?

10. If yes, who has supplied the Floral Units over the last 5 years? 11. Do the council currently use Floral Units that are Self-Watering?

12. Do the council plan to put out a tender for Floral Display/Floral Units in the next 12 months?

1. A contractor is used to supply the plants only
2. Bristol City Council
3. Supply only
4. Reviewed annually
5. £4,299.94 in 2021
6. Yes
7. 10 floor planters
8. £87
9. 2017
10. St Johns Nursery
11. No
12. No

22.11.21

CON29 information relating to a property at EX37 9DD

30.11.21

Request regarding the Ring O’Bells, Prixford, EX31 4DX

Nomination Date:

Decision Date: 02/07/2013

For the above property which has been nominated as an Asset of Community Value I request all documents the council holds in relation to the Asset of Community Value nomination including but not limited to the following: 

A copy of all the nomination submission documentation including: 

* The nomination form

* Site boundary map

* Evidence of the groups status (group constitution etc)

* Any supplementary information supplied with the application 

* Information used to decide if the land is an asset of community value:

* The delegated decision

* A copy of the site visit report

* A copy of any research done by the council to verify the claims on the nomination form

* A copy of all additional evidence the panel considered when reaching its decision

* A copy of the owners response to the nomination 

If nomination was successful and the owner requested an internal review: 

* A copy of all evidence considered when reaching the decision

* Copy of any evidence the owner submitted supporting their objection

* Copy of the internal review decision letter to the owner 

If the moratorium has been triggered: 

* A copy of the owners request to trigger the moratorium

* A copy of the request by a community group to trigger the full moratorium period

* All communication sent or received by the council in regarding the moratorium 

First Tier Tribunal Request by owner (if applicable): 

* A copy of the owners request for the decision to be referred to the first tier tribunal

* A copy of the full tribunal bundle appellants / respondents submissions

* Any copy of any decisions documents 

Asset of community Value compensation claim (if applicable)

* The compensation claim letter

* The council’s decision letter

* Any other documents the council considered in making their decision

30.11.21

Request regarding The Snare and Gin Trap, Bishops Nympton, South Molton, EX36 4PQ

Nomination Date:

Decision Date: 04/07/2013 

For the above property which has been nominated as an Asset of Community Value I request all documents the council holds in relation to the Asset of Community Value nomination including but not limited to the following: 

A copy of all the nomination submission documentation including: 

* The nomination form

* Site boundary map

* Evidence of the groups status (group constitution etc)

* Any supplementary information supplied with the application 

* Information used to decide if the land is an asset of community value: 

* The delegated decision

* A copy of the site visit report

* A copy of any research done by the council to verify the claims on the nomination form

* A copy of all additional evidence the panel considered when reaching its decision

* A copy of the owners response to the nomination 

If nomination was successful and the owner requested an internal review:

* A copy of all evidence considered when reaching the decision

* Copy of any evidence the owner submitted supporting their objection

* Copy of the internal review decision letter to the owner 

If the moratorium has been triggered: 

* A copy of the owners request to trigger the moratorium

* A copy of the request by a community group to trigger the full moratorium period

* All communication sent or received by the council in regarding the moratorium 

First Tier Tribunal Request by owner (if applicable): 

* A copy of the owners request for the decision to be referred to the first tier tribunal

* A copy of the full tribunal bundle appellants / respondents submissions

* Any copy of any decisions documents 

Asset of community Value compensation claim (if applicable) 

* The compensation claim letter

* The council’s decision letter

* Any other documents the council considered in making their decision

30.11.21

Request regarding The Borough Arms, Forches Avenue, Barnstaple

North Devon 

Nomination Date:

Decision Date: 16/04/2014 

For the above property which has been nominated as an Asset of Community Value I request all documents the council holds in relation to the Asset of Community Value nomination including but not limited to the following: 

A copy of all the nomination submission documentation including: 

* The nomination form

* Site boundary map

* Evidence of the groups status (group constitution etc)

* Any supplementary information supplied with the application 

* Information used to decide if the land is an asset of community value: 

* The delegated decision

* A copy of the site visit report

* A copy of any research done by the council to verify the claims on the nomination form

* A copy of all additional evidence the panel considered when reaching its decision

* A copy of the owners response to the nomination 

If nomination was successful and the owner requested an internal review:

* A copy of all evidence considered when reaching the decision

* Copy of any evidence the owner submitted supporting their objection

* Copy of the internal review decision letter to the owner 

If the moratorium has been triggered: 

* A copy of the owners request to trigger the moratorium

* A copy of the request by a community group to trigger the full moratorium period

* All communication sent or received by the council in regarding the moratorium

First Tier Tribunal Request by owner (if applicable):

* A copy of the owners request for the decision to be referred to the first tier tribunal

* A copy of the full tribunal bundle appellants / respondents submissions

* Any copy of any decisions documents 

Asset of community Value compensation claim (if applicable) 

* The compensation claim letter

* The council’s decision letter

* Any other documents the council considered in making their decision

30.11.21

Request regarding The Stag, Town Lane, Rackenford, Tiverton, EX16 8DT 

Nomination Date:

Decision Date: 15/05/2014 

For the above property which has been nominated as an Asset of Community Value I request all documents the council holds in relation to the Asset of Community Value nomination including but not limited to the following: 

A copy of all the nomination submission documentation including: 

* The  nomination form

* Site boundary map

* Evidence of the groups status (group constitution etc)

* Any supplementary information supplied with the application

* Information used to decide if the land is an asset of community value: 

* The delegated decision

* A copy of the site visit report

* A copy of any research done by the council to verify the claims on the nomination form

* A copy of all additional evidence the panel considered when reaching its decision

* A copy of the owners response to the nomination 

If nomination was successful and the owner requested an internal review: 

* A copy of all evidence considered when reaching the decision

* Copy of any evidence the owner submitted supporting their objection

* Copy of the internal review decision letter to the owner 

If the moratorium has been triggered: 

* A copy of the owners request to trigger the moratorium

* A copy of the request by a community group to trigger the full moratorium period

* All communication sent or received by the council in regarding the moratorium 

First Tier Tribunal Request by owner (if applicable): 

* A copy of the owners request for the decision to be referred to the first tier tribunal

* A copy of the full tribunal bundle appellants / respondents submissions

* Any copy of any decisions documents 

Asset of community Value compensation claim (if applicable)

* The compensation claim letter

* The council’s decision letter

* Any other documents the council considered in making their decision

11.11.21

How many people were on the council housing waiting list in the followings financial years:

a) April 2016-17

b) April 2017-18

c) April 2018-19

d) April 2019-20

e) April 2020-21

Applicant advised that the information is already publicly available via the Devon Home Choice website under the Monitoring reports

19.11.21

CON29 information relating to a property at EX32 9DF

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

15.11.21

A breakdown of brands of cars fined through means including but not limited to parking fines and speeding fines for each of the years from 2016/17 through 2020/21

Information broken down by model of vehicle provided in Excel format, which is available upon request

24.11.21

1. Does your council use CCTV cameras made by Hikvision, Dahua, Uniview or Kedacom? If so please clarify which

2. Are any of your CCTV cameras capable of facial recognition, temperature/thermal scanning, behaviour analysis, object detection or demographic detection (i e age, gender, clothing etc)? If yes please list which capabilities exist

1. Yes, Dahua

2. Yes, object detection

19.11.21

CON29 information relating to a property at EX31 3TZ

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

26.11.21

CON29 information relating to a property at EX33 1HX

Applicant advised no information held

26.11.21

CON29 information relating to a property at EX31 3EX

Applicant advised no information held

16.11.21

The date range for the requests is from 2018 to present day. The data shall include a breakdown by year:

1. How many malicious emails (e g phishing emails) have been successfully blocked?
2. What percentage of malicious emails were opened by staff?
3. What percentage of malicious links in the emails were clicked on by staff?
4. How many ransomware attacks were blocked?
5. How many ransomware attacks were successful?

1. The Council does not hold that information for requested time period. For the last 12 months (01/11/2020 - 01/11/2021) the Council stopped 1,548 potential malicious e-mails and 10,890 potential phishing e-mails
2. The Council does not hold that information
3. The Council does not hold that information
4. The Council does not hold that information
5. Zero

26.11.21

CON29 information relating to a property at EX32 9FB

17.11.21

Does the Council use any private company to:

1. Trace owners of private residential empty property? If so, which Company/ies does the Council use?
2. Recover Council Tax or other debts from Empty private residential property? If so, which Company/ies does the Council use?
3. Check lists of presumed empty private residential property for any reason whatsoever? If so, which Company/ies does the Council use?

1. N/A
2. The following links detail Council Tax charges that are applied to empty properties and our current debt recovery policy:

 Discounts, exemptions and support (northdevon.gov.uk)

Debt recovery policy Sept 19 (northdevon.gov.uk)

Our Council Tax department carry out the recovery stages as detailed in the above policy. If the debt then remains unpaid, we could then consider sending to our Enforcement Agent, Dukes

3. N/A

17.11.21

1. How much was the Yelland Power Station site sold for in the 90's?

2. Were any other offers considered other than that of current owner?

22.11.21

1. How many such funerals has the Council arranged since 15th September 2021?

2. In each case please disclose:

a) The name and last residential address of the deceased

b) The deceased’s dates of birth and death

c) Whether the deceased’s next of kin/family members have been traced

d) Whether the deceased’s estate has been referred to the Government Legal Department or elsewhere

3. Has the Council passed this information to any other individual or organisation (either formally through a FOI request or by other means)?

4. Does the Council work with any genealogist? If so, which?

5. Does the Council publish a list of Public Health Funerals it has arranged? If so:

a) Where is the list published (please provide web url if on-line)?

b) How often is the list updated?

c) When was the list last updated?

6. Who in the Council is responsible for the Council’s Public Health Funerals? Please advise us of their names and contact details

1. This information is published within the Council’s monthly Public Health dataset on the Council’s website

2. a) through d) applicant referred to the dataset published

3. No, the information is publicly available, so any requests for this information are directed to the above dataset

4. No

5. Yes, please see the link provided above

       a) As provided in response above

       b) monthly

       c) This date is provided via the link to the                     dataset given above

6. andy.cole@northdevon.gov.uk Andy Cole, Service Lead - Environmental Protection 01271 388870

18.11.21

1. How much has the council received through the Household Support Fund?

2. How much of the money allocated to the council through the Household Support Fund has been distributed to claimants?

3. How many people who applied for support through the Household Support Fund were in receipt of Local Housing Allowance and Universal Credit?

4. How many people who received support through the Household Support Fund were in receipt of Local Housing Allowance and Universal Credit?

5. How many people who applied for support through the Household Support Fund were living under the no recourse to public funds condition?

6. How many people who received support through the Household Support Fund were living under the no recourse to public funds condition?

7. What reasons did claimants give for request support through the Household Support Fund? Please break this information down into a table format.

8. How does the council plan to spend the Household Support Fund?

1. £128k
2. £0 as at 17 November
3. N/A – not benefit reliant
4. N/A – not benefit reliant
5. 0 as at 17 November
6. 0 as at 17 November
7. N/A as at 17 November
8. 100% to applicants

22.11.21

BASW England, on behalf of the Adult Mental Health Thematic Group would like to know:

• Do you have a joint S117 policy in place? If yes, can we have a copy?
• Does this have a funding tool attached? And if yes, can we have a copy?
• Do you have a LA specific policy? If yes can we have a copy?
• Are you planning to review your current policy?

Applicant advised that the information is not held by this authority. S117 relates to Social Workers and After Care which comes under the remit of Devon County Council:

accesstoinformation-mailbox@devon.gov.uk

25.11.21

Please disclose the details of any Live Facial Recognition Software (LfR / LFRT), retrospective facial recognition (RFR), or Automated Facial Recognition Software by yourselves, and whether it works in conjunction with either your local council or the local police force (as applicable per recipient of this request) 

This includes bodycams, vehicular, or stationary cameras 

for police forces, I'd like to know in what circumstances this technology has been used, and in cases of arrests the amount of people scanned vs positives hits, and how many of these positive hits on potential criminals resulted in a correct match leading to arrest 

In the case of local councils, I'd like to know if the software used shared information with either local law enforcement, national agencies, or was used by council-based intelligence hubs. I'd like to know what information is typically garnered, how long it is held for, and whether this was announced publicly

24.11.21

The Registration number, Make and Model of all vehicles registered as a Taxi, Hackney Carriage or for Private Hire between 5th June 2021 and 15th November 2021

25.11.21

Copy of Planning Enforcement notices relating matters 10488 and 9877, Westleigh Farm, Combe Martin

Applicant advised that not action was taken regarding 9877 and so no notice is held

26.11.21

1. How many housing units in your local authority do you estimate to be in the PRS? 

2. Please state the year in which your local authority last carried out a Stock Condition Survey 

3. How many environmental health officers work for the local authority whose main job is to enforce standards in the private rented sector? (FTEs) 

4. How much (£) did it cost a landlord to obtain a mandatory HMO licence for a single property occupied by five people in your local authority? Please exclude any discounts 

5. How many working days did it take for a typical mandatory HMO licence application to be processed and issued? Please write the typical number of working days from receipt to decision 

6. Is it your local authority’s policy to inspect a property before issuing a mandatory HMO licence?

1. Of the 45,771 dwellings in North Devon, 22% are estimated to be in the private rented sector (10,170), and 10% socially rented (4,577)

2. 17 May 2019

3. One

4. £719.57

5. 60 working days

6. Yes