Disclosure Log - June 2020
Ref: | Response Issued: | Information Requested: | Response: | Exemptions: |
7002 | 09.06.20 |
How many households of the council have been relocated outside of the council and where have they been relocated in the past ten years (from 2008/09 through the end of January 2020) Please break these figures down into how many residents per household were relocated and where they were relocated to, per month For example, in May 2018: 82 households were relocated outside of the council. 2 households (comprised of eight individuals) were relocated to Bradford, five families (comprised of 20 individuals) were relocated to Redcar If available, please answer how many residents were relocated from outside of the council to housing within your council in the past ten years (from 2008/09 through the end of January 2020 |
Applicant provided with the information for the years held (2018/19, 2019/20 and 2020/21) in Excel format, which are available upon request Due to a systems change and inability for the historical data to be migrated over, the Housing team no longer holds the information prior to June 2018 The team does not currently record the details of those relocated into the North Devon area, however this is something that the team are looking into and whether this can be added onto their system to allow for future reporting |
None |
7105 | 17.06.20 |
For the years 2017/18, 2018/19 and 2019/20: 1. How much money has been overpaid to staff? Overpayments may include but are not excluded to, PAYE, benefits, pensions, loans etc. 2. Of any monies overpaid, how much of that money was written off for each year? |
Overpayment to employees 2017/18 All overpayments were either recovered from current employees or by Sundry Debtor Overpayment to employees 2018/19 Overpayments recovered from current employees. One overpayment being recovered through an ongoing Sundry Debtor recovery process Overpayment to employees 2019/20 Overpayments recovered from current employees. One overpayment being recovered through an ongoing Sundry Debtor recovery process No overpayments have been written off for these periods. All overpayments have either been recovered or in an ongoing recovery process |
None |
7134 | 04.06.20 |
How many homeless people has the authority housed in the following months: • January 2020 |
The following numbers are those re-housed from Temporary Accommodation: Relief - Jan = Four Final Duty - Jan = Three Decision – Jan = Two |
None |
7144 | 05.06.20 |
Commercialism in Local Government |
Response provided by return of Excel spreadsheet template, created by applicant, which is available upon request | None |
7145 | 05.06.20 |
Does the Council offer any of its professional services (IT, Finance, HR, Legal, Planning, etc.) on a commercial basis? If yes: |
The Council does not offer any of its services on a commercial basis | None |
7150 | 18.06.20 |
For 2018 (from January) 2019 and 2020 broken down by year: 1. How many applications were made under Part 7 of the 1996, as amended by the Homelessness Reduction Act, and with domestic abuse as the main reason for their homelessness? (total number) 2.a) How many of the applications made under Part 7 of the 1996, as amended by the Homelessness Reduction Act, and with domestic abuse as the main reason for their homelessness were refused? (total number) 2.b) How many of the refused applications were because of: - Space (total number) - Did not meet the risk threshold for access to service (total number) 3. How many applications were made under Part 7 of the Housing Act - B&B accommodation (total number) - Houses in Multiple Occupation (total number) |
1.2018 = 84 Approaches to housing as main reason Domestic Violence 2.a) As follows: 2 b) The Council is unable to answer this part of your request as it refers to refusal of accommodation within refuges; the Council does not operated any refuges in its area. There is an independent refuge operated by North Devon Against Domestic Abuse (NDADA) in Barnstaple that you may wish to contact. 3.Temporary Accommodation Offered: |
None |
7153 | 03.06.20 |
CON29 information relating to a property in EX32 9FN |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information | None |
7154 | 10.06.20 |
1. Does the Council currently have an approved Prepaid Banking Card solution within its authority/region? |
The current provider NatWest does not offer this service and the Council does not use any third party suppliers | None |
7155 | 01.06.20 |
Emergency funding for local authorities to help them respond to coronavirus pressures: - What area of council work that funding has been allocated to (both tranche one and two) |
Housing - Homelessness Services = 0.028 Housing - Rough Sleeping = 0.127 Cultural & Related - Sports, Leisure & Community Facilities = 0.160 Environmental & Regulatory - Waste Management = 0.112 Finance & Corporate - ICT & Remote Working = 0.070 Finance & Corporate - Revenues & Benefits = 0.006 Finance & Corporate – Other = 0.085 Other - PPE (Non Adult Social Care) = 0.022 Other - Unachieved Savings / Delayed Projects = 0.408 Total = 1.018 |
None |
7156 | 08.06.20 |
1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019? 2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application? 3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training? 4. Was any of your training budget made up by grants? If so, how much? a) How many sessions of each course did you commission? c) Who delivered each course? d) What was the method of delivery (eg. face or face, online etc?) a) What are their contact details? 7. What are the names of the councils Authorising Officers? a) What are their contact details? 8. When was your last inspection from the Investigatory Powers Commissioner’s Office? 9. When is your next inspection from the Investigatory Powers Commissioner’s Office?
|
1. 2017 = Zero 2. Seven 3. Act Now online RIPA training, August 2018 was paid out of Legal Training Budget, cost was £245 (exc. VAT). Training was for five individuals at £49.00 per head 4. No 5. 1) Act Now online RIPA Training (August 2018) 2) Internal RIPA workshop (1a) - Act Now RIPA training for 5 individuals (Senior Management Team). Access to on-line training was available for 60 days (1b) - £245.00 excluding VAT (£49.00 per head) (1c) – Act Now (1d) – Online 6. Trevor Blatchford, legalservices@northdevon.gov.uk, 01271 388231 7. List of Officers Able to Grant Authorisations: Ken Miles – Head of Paid Service Please refer to the following link, where the contact details are published: 8. The Council had an Investigatory Powers Commissioner’s Office (IPCO) inspection, 2 November 2017. The result of this inspection was that we would be contacted again in 6 months for a follow up review 9. This is currently unknown |
None |
7157 | 08.06.20 |
Whether breweries are eligible to access the Covid-19 support for businesses operating in the retail, leisure and hospitality sectors through your council, specifically the £25,000 grant, provided they meet the requirements of having a rateable value of less than £51,000, and the year-long business rates exemption? If only some and not all breweries are eligible for this support, please outline the conditions under which a brewery is eligible |
Applicant provided with a copy of the North Devon Policy for Business Grants which answers the request. The policy is available upon request |
None |
7158 | 05.06.20 |
CON29 information relating to a property in EX31 3TR |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information |
None |
7159 | 09.06.20 |
1. How much funding has been received by the local council from central government to support Small Business Grants Fund (SBGF) scheme in England during corona virus? 2. How many hereditaments has the local authority identified may be in scope to receive the Small Business Grants Fund (SBGF) scheme? Please provide the relevant BA reference numbers? 3. How many Small Business Grants Fund (SBGF) scheme payments have been made to hereditaments to date (please confirm the date of extract)? 4. The total amount of money that the local authority in England has distributed for Small Business Grants Fund (SBGF) scheme to date (please confirm the date of extract)? 5. A list of NNDR Business Rates accounts who were in receipt of small business rate relief or rural rate relief or whom subsequently became entitled to such relief as of 11 March 2020 for all incorporated companies within the authorities billing area, including the following information: i) The name of each incorporated company in respect of which account is held |
1. £50.9 million 2. As at 8 June, 3,988 hereditaments have been identified. However, I am unable to provide you with the BA reference numbers. The Revenues team has raised concern that by making the relevant BA reference numbers publicly available could lead to fraudulent grant claims being made. Once a BA reference number is known, this could then be used to find the full address on the VOA website and then details of the occupier/ratepayer can then be identified using an internet search engine. It is considered that the release of this information would be likely to prejudice the prevention and detection of crime and therefore the Council considers that this information is exempt from disclosure under Section 31(1)(a) of the Act 3. This is published by the government each week for all authorities. The latest update can be found at: https://www.gov.uk/government/publications/coronavirus-grant-funding-local-authority-payments-to-small-and-medium-businesses?utm_source=09e4e35b-36f2-441f-b38d614145d8c4de&utm_medium=email&utm_campaign=govuk-notifications&utm_content=immediate 4. This can be calculated using the information provided in the response to 3 above. 5. The latest details of those accounts in receipt of Small Business Rate Relief or Rural Rate Relief are published on the Council’s website: https://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005 Unfortunately the reporting element that is used to pull various information from the Revenues system is only able to extract information on the day that a report is run and this then provides a snapshot as to how the accounts stand on that day. The Revenues team are unable to choose specific historic/past dates back over the years to run reports on to see which premises became liable for NDR. The reporting system that used by Revenues is a ‘live’ system that is continually being updated |
Section 31(1)(a) of Act |
7160 | 23.06.20 |
The following contract information relating to the following corporate software/enterprise applications: A. Enterprise Resource Planning Software Solution (ERP) ERP system and may include service support, maintenance and upgrades B. Primary Customer Relationship Management (CRM) Solution CRM system and may include service support, maintenance and upgrades. Example of CRM systems the organisation may use could include Microsoft Dynamics, Front Office, Lagan CRM, Firmstep C. Primary Human Resources (HR) and Payroll Software Solution HR/payroll system and may include service support, maintenance and upgrades. In some cases the HR contract maybe separate to the payroll contract please provide both types of contracts. Example of HR/Payroll systems the organisation may use could include iTrent, Resourcelink D. The organisation’s primary corporate Finance Software Solution Finance system and may include service support, maintenance and upgrades. Example of finance systems the organisation may use could include E-Business suite, Agresso (Unit4), eFinancials, Integra, SAP For each of the categories above: 1. Software Category: ERP, CRM, HR, Payroll, Finance 2. Name of Supplier 3. The brand of the software 4. Description of the contract 5. Number of Users/Licenses 6. Annual Spend 7. Contract Duration 8. Contract Start Date 9. Contract Expiry 10. Contract Review Date 11. Contact Details of the person within the Council responsible for this particular software contract (name, job title, email, contact number) |
A – Enterprise Resource Planning Software Solution (ERP) The Council does not have an ERP system B. Primary Customer Relationship Management (CRM) Solution Please refer to the Council’s contract’s Register: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=d559b8ec-24dd-e811-80ef-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 C. Primary Human Resources (HR) and Payroll Software Solution Please refer to the Council’s Contracts Register: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=25de4713-8399-e911-80f8-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 D - The organisation’s primary corporate Finance Software Solution Please refer to the Council’s Contracts Register: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=f3b6f5ef-55a3-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 1. See above |
None |
7163 | 05.06.20 |
CON29 information relating to a property in EX34 7HB |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information |
None |
7166 | 03.06.20 |
When is the contract regarding the Council’s IT Health Check under the GSI Code of Connection standard due for renewal? The name of the Council’s Chief Information Officer or comparable job title? |
Details of the Council’s IT Health Contract are published on its Contract Register via the following link: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=a626d387-6811-e811-80ea-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 The Council does not have a Chief Information Officer. The Comparable role is held by Nina Lake As Business Information Manager within ICT |
None |
7168 | 12.06.20 |
CON29 information relating to a property in EX31 4RJ |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information |
None |
7169 | 16.06.20 |
Heads of agreement relating to Byron and Sandy Lane development, For 106 funding for local affordable housing CLT members |
Information provided to the applicant in PDF format, available upon request |
None |
7171 | 08.06.20 |
The number of people who have presented to the council as homeless between 23rd March 2020 and 7th June 2020 What proportion of these has the council been able to support into emergency or temporary accommodation? |
Housing Approaches = 277 Temporary Accommodation placements = 88 |
None |
7172 | 15.06.20 |
1. In the last financial year 2019/20 how many incidents did the authority record where refuse collectors were assaulted by members of the public while carrying out council duties? Please give a brief description of the circumstances of the incident |
In 2019/20 the Council recorded one incident where a refuse collector was assaulted (punched) by a member of the public for blocking a road whilst carrying out their duties | None |
7173 | 19.06.20 |
CON29 information relating to a property in EX34 0NS |
Applicant advised that the requested information is not held | None |
7174 | 19.06.20 |
CON29 information relating to a property in EX34 7HN |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information | None |
7176 | 10.06.20 |
What is the cost breakdown on the revenue lost by the Council during the Coronavirus Pandemic and how was much is the short fall in the money required in support by UK government to cover the cost of the pandemic, and lost revenue by the council during this time |
Currently the Council is reporting the projected net impact on budget of £3.974m; breakdown as follows; Income reductions (fees and charges) £2.249 million With Covid-19 support funding received of £1.018m still leaves the Council with a projected funding shortfall of £2.956 million |
None |
7177 | 19.06.20 |
CON29 information relating to a property in EX31 1BG |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information |
None |
7178 | 15.06.20 |
A copy of your up-to-date public register of Part B & Part A2 permits, any PPC/IPPC Enforcement notices, and Contaminated Land entries held on the Part IIA public register, if available If the registers themselves are not available would it be possible for you to advise me of any changes that have occurred to these registers since June 2014
|
Copy of the Council’s public register of Part B & Part A2 permits can be found via the following link: https://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005 The dataset will be due for updating from 17 December 2020 The Council has not served any PPC/IPPC Enforcement notices and there have been no Contaminated Land entries held on the Part IIA public register for the period June 2014 to date |
None |
7179 | 19.06.20 |
CON29 information relating to a property in EX36 4AB |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information | None |
7180 | 12.06.20 |
CON29 information relating to a property in EX33 2PF |
Applicant advised no information held | None |
7181 | 19.06.20 |
CON29 information relating to a property in EX33 2EQ |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information | None |
7182 | 15.06.20 |
1. Within the local authority, what is your approach to data and analytics? a) We have a defined, centralised data and analytics strategy, at senior level b) We have department level approach - each department is responsible for analytics in their own areas c) We don’t have a coordinated/defined approach d) Don’t know 2. Which department(s) within your local authority are responsible for the analysis and management of information and data? (Please specify) What training is provided on how to use these tools/platforms? (see below examples) We train all users using internally delivered courses 3. How often is training provided on these tools and platforms? . Which of the following data and analytics tools do you use? (tick all that apply) Data warehouse / data store SAP HR Other (please specify) |
1. C 2. Departments are responsible for managing their own data and training needs would be assessed by line managers which would be provided internally, externally, online depending on what is required and what is available 3. As and when needed and during annual appraisals. 4. Microsoft SQL Server |
None |
7183 | 25.06.20 |
Primate Licensing 2020 |
Response provided in Word format, available upon request |
None |
7185 | 25.06.20 |
1. The most recent stock list of Ilfracombe Aquarium (located at The Quay, Ilfracombe EX34 9EQ) 2. All inspection reports of Ilfracombe Aquarium for the past three years 3. Ilfracombe Aquarium's zoo licence |
Information provided to the applicant in PDF and Excel format, where held, with personal data redacted throughout (available upon request) |
Section 40 of Act |
7186 | 17.06.20 |
1. The lead Occupational Therapist for the Council with their email address and telephone number 2. Any role as with a title resembling Assistive Technology OT with their email address and telephone number 3. The office responsible as the "Falls or Prevention lead" with their email address and telephone number |
1. The Council currently uses Workout Solutions for counselling services: Workout Enterprises Ltd (with company number 02241920) (trading as Workout Solutions) They assign different counsellors to each referral so we are unable to provide you with specific information regarding individual employees For medical Occupational Health referrals the Council uses Split Dimensions: Split Dimension Ltd 2.The Council does not hold any such role with this the title of or resembling ‘Assistive Technology OT’ 3.The Council is unsure what is meant by "Falls or Prevention lead”. However, if you are seeking to know which officer within the Council is responsible for Health & Safety that would cover falls and prevention of falls: Pam Charles, Health & Safety Advisor |
None |
7188 | 26.06.20 |
CON29 information relating to a property in EX31 3AN |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information |
None |
7189 | 26.06.20 |
CON29 information relating to a property in EX34 9SD |
Applicant provided with the information, where held and also directed to the Council’s website for some of the information |
None |
7190 | 25.06.20 |
Motor Vehicles registered for public hire ie Taxi/Private Hire/Hackney Carriage that were either issued a new or renewal licence in the period 1st January 2020 to 31st May 2020, providing the following for each: Vehicle registration number |
Information provided to the applicant in Excel, which is available upon request |
None |
7192 | 19.06.20 |
1. Please confirm the Council’s current supplier for Gas and Electricity 2. When do the current contracts expire for each? 3. If looking to save costs on these, who is responsible for the project? 4. How many sites is this person responsible for? |
1.This contract information is published on the Council’s Contract Register: 2. Please refer to the link above for the expiry date of this contract 3. Please refer to the link above for the expiry date of this contract 4. Currently 62, however the number changes slightly as and when the Council leases property |
None |
7195 | 22.06.20 | CON29 information relating to a property in EX34 0HF | Applicant advised that no applicable information is held for this property | None |
7196 | 22.06.20 | CON29 information relating to a property in EX31 1QE | Applicant advised that no applicable information is held for this property | None |
7198 | 24.06.20 | How many tonnes of kerbside recycling you collected in each of the past three years broken down by (a) plastics (b) glass, (c) paper (d) card Please can I ask if since the start of the COVID-19 pandemic any of these groups (a), (b), (c) or (d) are still being sent for recycling or are now being sent to landfill or an incinerator If any of these groups (a), (b), (c) or (d) are now being sent to landfill or an incinerator, when and why was this decision taken? |
2017/18 (a) plastics (mixed total) 644.158 2018/19 2019/20 (a) plastics (mixed total) 1051.570 The above types of recycling are still being sent for recycling, no changes have been made to the service as a result of COVID-19 |
None |
7200 | 25.06.20 |
1. Does the council use bailiffs when it comes to council tax debt collection? 2. How much has the council spent on bailiffs each year for the last 5 financial years? 3. How much money has been accrued by the council via the use of bailiffs each year for the last 5 financial years? |
1. Yes 2. There has been no spend as there are no direct costs to the Council. All bailiff fees are collected directly from the debtor by the bailiff 3. We are understanding this to mean where the Council has recovered Council Tax debt via the use of bailiffs. Unfortunately this information is not recorded centrally in a spreadsheet nor can it be easily extracted by way of a system report and so the only way in which this information could be gathered would require an officer in Council Tax to manually go through each of the accounts for approximately 46,000 properties in North Devon, with many having more than one account attached for the last five years The Council Tax team has confirmed that just based on the properties, they would only be able to check an average of 20 properties per hour, and so that this exercise would far exceed the 18 hour cost limit under Section 12 of the Act. Unfortunately there would be no other way in which this information could be provided and therefore in accordance with Section 12 of the Act, the Council refused this part of the request |
Section 12 of Act |
7201 | 26.06.20 | CON29 information relating to a property in EX34 7AN | Applicant provided with the information, where held and also directed to the Council’s website for some of the information | None |
7202 | 23.06.20 |
A full list of businesses and charities that have become liable for business rates due to recently taking over a new business premises between the 16th April 2020 to the 20th June 2020, including: * Full business name and liable party |
Applicant advised that the Council is unable to provide the information sought in the format requested The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day. The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates. The system used by Revenues is a live system that is continually being updated Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in January and April 2020: Applicant advised that the next update is due, in accordance with Section 22 of Act, in July 2020 |
Sections 16, 21 and 22 of Act |
7203 | 25.06.20 | The details of any meetings/discussions held since the year 2000 regarding possible development opportunities on Foote Farm, Georgeham EX33 1JL and land at Frog Street, Georgeham (highlighted on the Council’s Local Plan as a possible housing site), including dates of meetings, those present/involved and matters discussed | Some information where held was provided to the applicant in PDF format, with some personal data redacted throughout, available upon request | Section 40 of Act |
7206 | 29.06.20 | CON29 information relating to a property in EX32 0BJ | Applicant advised that no information is held | None |
7207 | 29.06.20 | The names, addresses, email addresses and telephone numbers of every Indian and Bangladeshi restaurants which are registered with your council as of 25/06/2020 |
Applicant provided with a list of the identified premises with addresses and postcodes: Chulmleigh Tandoori, Cooper House, Fore Street, Chulmleigh, Devon, EX18 7BR Royal Asia, North Street, Braunton, Devon, EX33 1AJ Moghul Brasserie, 57 Vicarage Street, The Ganges Restaurant, 87 Newport Road, Barnstaple, Devon, EX32 9BE Tandoori Nights, 13-14 High Street, Ilfracombe, Devon, EX34 9DF The telephone numbers and email addresses were withheld from disclosure as these were provided to the Council, solely for the processing of their Food Registration applications and for use whilst they registered with the authority; the Council does not have the consent to make these details publicly available. Applicant advised to use an internet search engine for find the published contact information |
Section 40 of Act |
7216 | 30.06.20 | Any information the Council may hold relating to Paupers funerals carried (sometimes referred to as 'Public Health Act' Funerals) where persons who have died with no known next of kin (blood relatives) since 1 May 2020 to the day of the reply 1. full names of deceased persons 2. dates of death 3. marital status 4. maiden surnames of married or widowed female 5. dates of birth or ages at death 6. last known addresses 7. estimated value of estates 8. date(s) when the information was passed (or information that is about to be or likely to be passed) to any third party, if so to whom, or confirmation that this will not be happening and the reason why If the authority holds this information on the website, please confirm whether or not your website information is up to date and provide a link to this. If it is not please provide full details of any unpublished cases, as per the questions above |
Applicant directed to the Council’s dataset that provides the requested information, where held on a monthly basis: https://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005 The dataset will be due for updating end of July 2020 |
Sections 16, 21 and 22 of Act |