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Ref: Response Issued: Information Requested: Response: Exemptions:
6863 08.01.20
  • How many stray dogs entered pounds between 1st January 2014 and 28th November 2019?

  • How many of these were reclaimed by their owners?

  • How many were adopted from the pound?

  • How many went to an animal rescue centre?

  • How many were euthanized?

• Do you keep any records as to the breed of the dogs?

Applicant provided with the following response, however records are only held from April 2015 to date:

Number of dogs entering kennels:

01.04.15 – 31.12.15 = 34

01.01.16 – 31.12.16 = 42

01.01.17 – 31.12.17 = 38

01.01.18 – 31.12.18 = 34

01.01.19 – 28.11.19 = 28

Number of dogs reclaimed by owners:

01.04.15 – 31.12.15 = 21

01.01.16 – 31.12.16 = 34

01.01.17 – 31.12.17 = 32

01.01.18 – 31.12.18 = 30

01.01.19 – 28.11.19 = 24

Number of dogs adopted from kennels:

01.04.15 – 31.12.15 = Zero

01.01.16 – 31.12.16 = Zero

01.01.17 – 31.12.17 = Zero

01.01.18 – 31.12.18 = Zero

01.01.19 – 28.11.19 = Zero

Number of dogs taken to rescue centre:

01.04.15 – 31.12.15 = 13

01.01.16 – 31.12.16 = Eight

01.01.17 – 31.12.17 = Six

01.01.18 – 31.12.18 = Four

01.01.19 – 28.11.19 = four

Number of dogs euthanized:

01.04.15 – 31.12.15 = Zero

01.01.16 – 31.12.16 = Zero

01.01.17 – 31.12.17 = Zero

01.01.18 – 31.12.18 = Zero

01.01.19 – 28.11.19 = Zero

Yes the Council does keep records as to the breeds of the dogs

None
6875 02.01.20 Information regarding services for survivors of domestic violence and abuse The council does not commission any direct, however it does assist via the Sanctuary Scheme, which is a police crime prevention tool for those at risk of domestic violence in their property. As an authority we would look to financially support works to a property to try and ensure the safety of the victim of domestic violence to remain in their current home None
6891 15.01.20

Environmental Impact Assessments received in 2018/19.  For each of the statements:

- the planning application reference number for the planning application that the environmental statement was submitted in support of

- a link to where the environmental statement can be viewed

- the outcome of the planning application for which the environmental statement is associated

Applicant advised that there were only two applications with associated Environmental Statements and not four as reported in the DCLG submission.  This is an error that will be corrected by the team in the next week or so.  The two relevant applications are as follows:

63089 – refused – Decision date = 30.05.18 - https://planning.northdevon.gov.uk/Planning/Display/63089

63345 – refused – Decision date = 18.09.18 - https://planning.northdevon.gov.uk/Planning/Display/63345

None
6895 10.01.20

1. An updated list of all light commercial vehicles (Under 7.5T) owned by or leased to you. Please include vehicle make, model and year of registration and expected replacement date / contract end (provided in an Excel/Word format)

2. Of the vehicles leased, a list of the companies from which the vehicles are leased

3. Name, position, contact number and email address of the staff member(s) responsible for these vehicles

4. Name of the person who is head of procurement if different to Question 3

Information provided to applicant in Word document format (available upon request) None
6899 10.01.20

1. Copy of RES email of 4 September 2019 to North Devon Council

2. Correspondence since 1 November 2019 from RES to North Devon Council and from North Devon Council to RES

Information provided to applicant, available upon request None
6902 06.01.20 CON29 information relating to a property in EX36 3LE Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6904 10.01.20
  • How many pregnant women have registered with your local authority as being in need of temporary or supported accommodation in the last five calendar years (2015,2016,2017,2018,2019)? Please break this down by year and say how long they waited for accommodation and where they were placed (eg hostel/ B&B/ emergency shelter etc)
  • Do you ask for proof of pregnancy and, if so, how? Please provide any information you have on this

Applicant advised that the information is only held from 1 April 2018 due to a change in Housing IT systems:

Clients in temporary who approached the Council as pregnant:

01/04/2018 - 31/03/2019

Eight Placed

Average days in placement = 59

01/04/2019 - 31/03/2020 (current)

Seven placed

Average days in placement = 26

Clients that present as pregnant will be asked for medical evidence of the pregnancy ie. a form from their GP/Midwife

None
6905 06.01.20

1. Common reasons planning permission requests get rejected

2. Which area in your district has the highest/lowest rejection rates

3. What is the most common type of request?

4. Is there an increase/decrease in requests due to the economic climate?

1. A common reason for refusal of planning permission is that the proposal/development is contrary to adopted policy. For specific reason analysis each refusal notice issued would need to be looked at individually as we’re unable to extract this as a report from our IT system. The Planning unit confirms that there have been 270 refusals in last 3 years, which would take approximately 10 minutes each to be interrogated to find the relevant data

 2. Applicant provided with a spreadsheet which shows applications received and refused by Parish for the last 3 years (please note that not all applications are determined in the same year that they are received) which is available upon request

3. Applicant referred to the same spreadsheet as provided in response to 2 above, which lists applications received by type for the last 3 years. For specific analysis of development/proposal type each application received would need to be looked at individually as Planning are unable to extract this as a report from their IT system.  The planning unit confirms that 4,760 applications have been received in last 3 years, which would take approximately 10 minutes each to be interrogated to find the relevant data

4. Applicant referred to the same spreadsheet as provided in response to 2 and 3, showing numbers of applications received over the last 3 years. The Planning unit are unable to comment on whether the decline in numbers is directly attributable to the economic climate as they have not undertaken any research on this

5. The new search facility on the planning tracker at www.northdevon.gov.uk/planning allows customers to search by Parish/Ward, keyword, dates received or determined and by application type you would like any further information

Section 12 of Act
6907 06.01.20 CON29 information relating to a property in EX31 3TR Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6908 06.01.20 CON29 information relating to a property in EX31 3TR Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6909 13.01.20

The following information about the Council’s Local Area Network (LAN) environment:

  • Support and Maintenance- eg. switches, router, software etc
  • Managed- If this includes services than just LAN
  1. Contract Type: Managed or Maintenance
  1. Existing Supplier: Who is the current supplier?
  1. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier
  1. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable
  1. Number of Sites: The number of sites, where equipment is supported by each contract
  1. Hardware Brand: What is the hardware brand of the LAN equipment?
  1. Contract Description: Please provide me with a brief description of the overall contract
  1. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include
  1. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation is planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?

2. Number of Users: Please can you provide me with the number of users this contract covers Approximate number of users will also be acceptable

3. Number of Sites: Estimated/Actual number of sites the LAN covers

4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?

1. Switchshop – support and maintenance

Switch manufacturer – maintenance (no contract lifetime warranty)

Capita (formerly Updata) – Managed LAN/WAN                 connections

LAN2LAN – support and maintenance

Please see the Council’s Contract Register for more information (see https://www.supplyingthesouthwest.org.uk/)

2. Switchshop = £170.97

    Capita/Updata = £44,340.00

    LAN2LAN = £28,281.00

3. Approximately 420 users

4. Ten sites (but not all of these are connected via the WAN)

5. Updata – managed

    LAN2LAN – support and maintenance

    Switchshop – support and maintenance

6. This information was withheld as its disclosure would or would likely prejudice the prevention or detection of crime, in accordance with Section 31(1)(a) of the Act

7. As 1. above

8. For Updata and LAN2LAN please see the Council’s Contract Register (https://www.supplyingthesouthwest.org.uk/)

Switchshop – annual renewal

9. For Updata and LAN2LAN please see the Council’s Contract Register (https://www.supplyingthesouthwest.org.uk/)

Switchshop – January 2020

10. Updata – To be reviewed with partner authorities during 2019/2020, procurement is undertaken by Devon County Council

LAN2LAN – This contract is reviewed annually

Switchshop – January 2020

11. Senior Technical Analyst, ictservicedesk@northdevon.gov.uk, 01271 388262

I can confirm that the LAN is managed in-house:

  1. Please refer to the response provided for 6. Above
  2. Approximately 420 users
  3. Ten sites
  4. As 11 above

Our seven sites are connected via the Devon WAN, this is managed under the contract with Capita/Updata

Section 31(1)(a) of Act
6910 10.01.20

For the calendar years 2013, 2014, 2015, 2016, 2017, 2018 and 2019 respectively, what were the charges the council imposed as the burial authority for each of the following:

- Exclusive right of burial in plot/lair for 100 years (resident and non-resident)

- Interment fee for adult with exclusive burial rights (resident and non-resident)

- Cremation fee for adult (resident and non-resident) (if applicable)

Please provide values for each cemetery within your authority

If the fees were altered at any point during the calendar year, please instead provide the absolute value for each on December 31 of the relevant year

For each of the above calendar years for each of the cemeteries within your authority, please also provide

- The number of individual burials which took place

- The number of individual cremations that took place (if applicable)

Please also provide the estimated required burial space for your authority to 2030, and the estimated capacity

- Total number of plots required

- Total number of plots available

If there are any upcoming provisions to expand burial capacity within your authority, please specify

Information provided to the applicant in Excel format (available upon request) None
6912 06.01.20 Housing Benefit Subsidy Applicant provided with information in Excel format (available upon request) None
6913 02.01.20

1. Does the Council have any template letters, wording or paragraphs that can be used by Council officials, when composing letters to either accept or reject representations made in respect of Penalty Charge Notices for parking, bus lane or moving traffic contraventions?

2. If the answer to 1 is yes, a copy of all such template letters or paragraphs

Applicant provided with the requested information in Word format (available upon request)

None
6914 02.01.20

Councils across the UK have various powers to issue Penalty Charge Notices for parking, bus lane and moving traffic contraventions. There will be occasions where such a penalty is issued in relation to a police vehicle. There will be occasions where the police challenge the penalty via the statutory appeals process but the council does not accept the challenge, and the police force concerned eventually appeals the penalty to the tribunal. In such instances, the tribunal would send a copy of its decision to the council, which would then be information held by the council for FOI purposes

With this in mind, I would like to request:

a) Copies of the last 10 tribunal decisions for parking PCNs where:

1) The appellant was a police force
2) The council won the appeal

b) Copies of the last 10 tribunal decisions for bus lane PCNs where:

1) The appellant was a police force
2) The council won the appeal

c) Copies of the last 10 tribunal decisions for moving traffic PCNs where:

1) The appellant was a police force
2) The council won the appeal

If the council does not issue one or more of the types of PCNs mentioned, that part of the request should be disregarded
North Devon Council has not issued any PCN’s which have been taken to tribunal by any Police force None
6915 07.01.20 A list on bungalows (name and postcode) within 10 miles of East Anstey, also including the size of the buildings footprint (or internal floor space) and the architectural style.  If it is simple to include the Council Tax band for each property, the applicant also requested this information Applicant advised that that Council does not hold this information, as Council Tax records do not indicate the type of domestic dwelling, therefore the team are unable to identify whether a property is a bungalow None
6916 07.01.20

1. Has the Council appointed, or does the Council plan on appointing IAO’s?

2. Whom is responsible for the leading IAO structure, IE. the SIRO/’Lead’ IAO/Head of Governance/Head of Corporate Services etc

3. What is the IAO structure in terms of how the role is allocated (eg. is it only given to heads of departments), and what are the job titles of the IAO’s?

4. Whom is responsible for reviewing and implementing any training needs for the IAO’s? (A job title is fine)

5. Spend on IAO training over the past 5 years, per year (if not able to be broken down year by year, an average per year is fine)

1. Please refer to the following link to the Council’s website which provides details of accountability at the Council: https://www.northdevon.gov.uk/council/data-protection-and-freedom-of-information/privacy-and-data-protection/data-protection-officer/accountability-at-north-devon-council/

2. This is currently carried out by the Council’s Senior Management Team but the Council has appointed a SIRO as the senior officer responsible for information risk

3. This is currently only given to Heads of Service – with job titles:

Head of Paid Service/Chief Executive

Head of Resources

Head of Environmental Health and Housing

Head of Place

Head of Operational Services

4. A combination of the Council’s SIRO (job title: Business Information Systems Manager) and the Data Protection Officer (job title: Solicitor and Data Protection Officer) in co-ordination with the Head of Paid Service

5. £0 – all records management training has been provided in house by the SIRO and/or the Data Protection Officer to date

None
6919 03.01.20

1. How many people were registered to vote by post in your constituency?

2. How many postal votes were received?

3. How many votes were marked as invalid?

4. What was the result of the postal vote by party? If easier, just including the top 3 parties is fine

1. 12269

2. 10969

3. 212

4. Counts are not done separately on the postal votes, they are mixed with the main votes after verification

None
6920 07.01.20

The number of households within the Council who as at or around 1 January 2020:

1. Are receiving Council Tax Discount SMI Disregard

and of them:-

2. How many have been backdated to the date the GP certified they were suffering from Severe Mental Impairment (SMI)

1. 198

2. All will have been backdated to the date the GP certified, provided the applicant was in receipt of one of the relevant benefits at that date

None
6921 30.01.20

The following information regarding Community Protection Notices (CPNs) and Public Space Protection Orders (PSPOs):

1. The number of CPN warnings issued from October 2018 - December 2019

2. The number of CPNs issued from October 2018 - December 2019

3. Brief details of the circumstances/ reasons why each of the CPN warnings and CPNs were issued

4. The number of breaches of those CPNs

5. The number of fines/Fixed Penalty Notices imposed for failure to comply with those CPNs;

6. Details of the fines imposed/other court orders made for failure to

comply with those CPNs;

7. The number of PSPOs issued from January 2019 - December 2019, and those in consideration for the future;

8. The detrimental activity that those PSPOs sought to target;

9. The number of fines/Fixed Penalty Notices issued for breach of those PSPOs;

10. Details of the fines imposed for failure to comply with those PSPOs;

11. If the council is using private contractors to enforce PSPOs: stating the company and relevant PSPO, as well as whether there is a financial incentive to issue

1. 34

2. 12

3. CPN Warning Letters:

17/10/18 – noise disturbance caused by loud music and visitors at home address

17/10/18 – noise disturbance caused by loud music and visitors at home address

25/10/18 – excessive smoke and / or noxious odours

12/11/18 – repeatedly drinking alcohol in public places

19/11/18 – placement of non-roadworthy or non-road legal vehicles at various locations

20/11/18 – placing food outside the property to feed cats – attracting rats and seagulls

20/11/18 – accumulation of domestic waste and odour

23/11/18 – accumulation of domestic waste outside and inside the property

17/01/19 – allowing fires which have emitted dark smoke

25/01/19 – begging at the cash machines in the car-park

29/01/19 – failure to keep dogs under proper control

31/01/19 – sleeping in the car-port / trespassing on private land

07/02/19 – emission of smoke or fumes

22/02/19 – placement and repair of non-roadworthy vehicles on the highway

19/03/19 – feeding of birds, in such a way as to attract rats

09/05/19 – allowing accumulation of animal bedding and dog excrement to enter public footpath

22/05/19 – drinking alcohol and being under the influence of alcohol

22/05/19 – drinking alcohol and being under the influence of alcohol

27/05/19 – general noise disturbance and anti-social behaviour

13/06/19 – harassing and intimidating staff at a number of licensed premises

19/06/19 – possession and use of gas canisters in a public place

19/06/19 – drinking alcohol and being under the influence of alcohol

19/06/19 – drinking alcohol + being under the influence of alcohol

03/07/19 – general noise disturbance and anti-social behaviour

09/07/19 – drinking alcohol and being under the influence of alcohol

17/07/19 – feeding rats or other rodents and feeding pigeons

17/07/19 – loud music, often in early hours of the morning

02/08/19 – poor management of waste bins

07/08/19 – accumulation of rubbish and storage of construction debris and management of waste bins

20/08/19 – feeding of gulls

03/09/19 – feeding of gulls

04/09/19 – shouting and swearing and loud banging

04/10/19 – threatening and abusive behaviour

15/11/19 – failure to control growth of vegetation and failure to keep house secure from entry by pests

CPNs:

14/11/18 –  loud music or people noise associated with playing such music

31/12/18 –  dark smoke or noxious fumes or unpleasant odour

25/01/19 –  accumulation of dumped rubbish/materials

01/02/19 –  street drinking

01/05/19 –  feeding of birds, in such a way as to attract rats

17/05/19 -  street drinking

14/06/19 -  street drinking

02/07/19 – street drinking

22/08/19 – feeding of pigeons

28/08/19 – threatening/intimidating language and street drinking and defecating/urinating in public

04/12/19 – loud music and people noise

23/12/19 – feeding of birds, in such a way as to attract rats

4. Two

5. Two

6. 09.07.18 - fine issued but not paid, prosecuted

     pleaded guilty, £100 fine plus £82 costs

   

     04.12.19 - fine issued but not paid, possible

    further action pending

7. One - Ilfracombe Harbour:

https://www.northdevon.gov.uk/media/379952/pspo-ilfracombe-harbour.pdf 

There are no PSPO's being considered at this time

8. see 7 above

9. In accordance with Section 21 of the Act, this information would be captured within the Council's Environmental Fixed Penalty Notice dataset that is updated on an annual basis:

https://www.northdevon.gov.uk/open-data/?ID=B51726BB-93ED-47AD-80F1-3E4AB3A25D63&DS=4005

The dataset will also provide details of other types of FPN as listed

In accordance with Section 22 of the Act, the data for the 2019 calendar year is currently being prepared for publication as soon as possible

10. As 9 above

11. The Council does not use private contractors to enforce PSPOs

Sections 21 and 22 of Act
6922 02.01.20

Does the authority still maintain a Local Welfare Assistance scheme?

If yes, for the last 12 months for which figures are available please answer the following questions;

What proportion of applications were from female headed BME (Black and Minority Ethnic) backgrounds?

What proportion of applications were made by women?

What proportion of applications were made by lone parents?

What proportion of applicants were from BME backgrounds?

What proportion of applicants from each group were made an award of any kind under the scheme?

If no, which was the last 12 month period for which your scheme operated? For that last period please provide the following information;

What proportion of applications were from female headed BME backgrounds?

What proportion of applications were made by women?

What proportion of applications were made by lone parents?

What proportion of applicants were from BME backgrounds?

What proportion of applicants from each group were made an award of any kind under the scheme?

In your area, what proportion of residents are from female headed BME backgrounds?

The Local Welfare Assistance service ended in 2015. The type of data in your request was not captured and no information is held

None
6923 27.01.20

1. Does the Council have a policy for issuing Community Protection Warnings/Community Protection Notices? If yes, please provide a copy

2. Does the Council use Community Protection Warnings/Community Protection Notices when there is other legislation in place that could be applied?

3. Does the Council have any systems of oversight to ensure that Community Protection Notices are being used correctly? For example: oversight by a senior officer, or a chance for recipients to appeal the Community Protection Notice within the local authority?

4. Does the Council use pre-written Community Protection Warnings/Community Protection Notices where the issuing officer ‘fills in the blanks’?

5. How does the Council apply the 'detrimental effect' threshold required for the issuing of a Community Protection Notice? For example, does the Council define 'detrimental effect' as conduct that causes nuisance or harm, or conduct that others find very annoying?

6. What information about the appeal process is given to Community Protection Notice recipients?

7. Is information about Community Protection Warnings/Community Protection Notices that have been issued shared with relevant interested partners, such as housing or police? If so, how is this done?

8. What training is given to officers that issue Community Protection Warnings/Community Protection Notices, in terms of content and duration?

1. The Council’s policy is currently being drafted

2. This depends upon the specifics of each case

3. Yes, regular workload reviews by Senior Officer

4. The Council does have a standard format, details of the anti-social/nuisance behaviour are added to the letter/notices

5. Decision to service notice is in accordance with relevant good practice guidance and legal advice as necessary

6. Details of the appeals process are on the notice and explained to the individual when the notice is served

7. The Council works closely with its partner agencies.  Community Protection Warnings/Notices are often issued jointly with Police/Housing services.  Details of these warning letters are shared with via secure email to relevant partner agencies

8. External Training

None
6924 10.01.20 CON29 information relating to a property in EX34 7DX Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6925 21.01.20 List of motor vehicles registered for public hire (Taxi/Hackney/Private Hire) that were either issued new or renewal licence between 1 October  and 31 December 2019 Information provided in Excel format (available upon request) None
6926 13.01.20
  1. How many cremations did your crematorium(s) perform in 2019?
  1. How many of these cremations opted not to hold a service (also known as direct cremations) at your crematoria in 2019?
  1. How many were commitals in 2019?
  1. What is your current price for a standard funeral with a service held at Midday on a weekday including all relevant charges (environmental fee/medical referee fee/etc)? How many minutes long is this service allotted as standard?
  1. What is your current price for a direct cremation with no service including all relevant charges (environmental fee/medical referee fee/etc)?
  2. Do you charge any fees in addition to the standard cremation fee such as environmental fees, medical referee fees, improvement fund fees? If so, how much are these?

  3. Do you have any refrigerated storage? If so, for how many deceased?

  4. Do you currently fine those who overrun their allotted service times? If so, how much are fines and what was the total sum of fines in 2019?
  5. Do you currently or are you considering running the local authority's own funeral service?

  6. What was the profit/loss for crematorium and/or cemetery operations during the last fiscal year?

1. 1,566

2. 133

3. 139

4. £680 – 30 minutes allocated as standard

5. £499

6. All fees are included in the standard cremation fee

7. No refrigeration storage

8. Charge for service overrun £210 to March 2019, 2 waived due to extenuating circumstances

   Charge for service overrun £220 from April 2019, 3  waived due to extenuating circumstances

  Total sum of fines in 2019 = £2,570

9. No Local Authority funeral service is provided, and there are no current plans to do so.

10. 2018/19:

Expenditure                                 648,352

Income                                   -1,192,396

Contribution to Reserves              130,000

Operational Surplus                    -141,044

Less: Distribution to LA’s              367,680

Net Surplus                                  -46,364
None
6927 22.01.20

1. The most recent figures for the number of street bins in the authority area

i) in total

ii) that can be used for recycling

2. How much green bin waste (in tonnes) in the authority area was actually recycled in:

i) 2017

ii) 2018

iii) 2019

3. How much recycling (in tonnes) in the authority area was rejected in:

i) 2017

ii) 2018

iii) 2019

4. The number of complaints for missed bin collections in the authority area in:

i) 2017

ii) 2018

iii) 2019

5. How much recycling (in tonnes) in the authority area was sent out of the United Kingdom in:

i) 2017

ii) 2018

iii) 2019

6. How much did the authority spend on litter waste in:

i) 2017

ii) 2018

iii) 2019

7. 

According to the most recent figures, what is the council's or authority's capacity for recycling (in tonnes) for the following types of material:

i) glass

ii) plastic

iii) wood

iv) aluminium

v) paper

vi) cardboard

vii) steel

viii) clothing and textiles

1. i) This figure is not held

    ii) Three

2. i) 6,955

    ii) 5,886

    iii) 4,684 to date, however the figures are yet to

        be finalised

3. i) 0.779

    ii) 3.678

    iii) 0

4. Please note that this information is not held prior to October 2017 due to a change in systems used to record the information:

i) October to December 2017 = 100

ii) January to December 2018 = 248

iii) January to December 2019 = 277

5. i) 0

    ii) 0

    iii) 0

6. i) £228K for sweeping budget, litter is not separated out

   ii) £254K for sweeping budget, litter is not separated out

   iii) £267K for sweeping budget, litter is not separated out

7. i) Unknown, this has not been measured by the Council

    ii) As i) above

    iii) The Council does not collect wood

    iv) As i) above

    v) As i) above 

    vi) As i) above

    vii) As i) above

    viii) As i) above

None
6928 10.01.20

1. A copy of all policy and guidance documents that are available to council officers who are tasked with considering the question of whether a Penalty Charge Notice should be cancelled. For the avoidance of doubt, this request covers any policy that is published or otherwise publicly available, plus any internal council guidance or policy that is only available internally to council staff (such as any internal policy that outlines in what circumstances the council may exercise its discretionary powers to cancel a PCN)

2. Disclosure of the training material that is used to train the council officers who make decisions regarding the cancellation of PCNs. This should cover only training material that is directly relevant to their role in deciding whether a council PCN should be cancelled, any other training material (such as generic council training, health and safety, GDPR or training related to other roles or functions) is not within the scope of this request

Again for the avoidance of doubt, both queries above cover policies and training material available to council officers who deal with informal representations, formal representations and appeals to the tribunal

1. The Council’s Parking Office works to the constraints of the Traffic Management Act 2004 and statutory guidance. They confirm that they do not hold any internal or external policy regarding discretionary powers to cancel Penalty Charge Notices. Each Penalty Charge Notice challenge is considered on its own merits

2. The officers who have been trained to deal with Penalty Charge Notice challenges and appeals have attended WAMITAB training, provided by external training provider Parking Associates, as the Council does not provide any specific training, policies or procedures for the application of Civil Parking Enforcement

As the WAMITAB qualification is delivered externally by Parking Associates, the Council does not hold details to the course content, however the Parking officers hold course notes (training materials) which have been reviewed

All officers within the team that are involved in a decision-making capacity for Civil Parking Enforcement are contractually obliged to complete the necessary external training. Where an officer does not hold the qualification prior to starting their employment, the Council funds their course participation, taking into account the corporate training claw-back policy

The qualifications obtained by the Parking team belongs to those individuals, and should they leave their employment with the Council that qualification goes with them, including any training materials/course notes they received at that time, as they belong those individuals and not North Devon Council. The Council therefore considers that the training materials requested are not held by North Devon Council for the purposes of FOI

None
6930 08.01.20

A list of tenders issued by (or for) the Council’s IT department/function covering the period of January 2015 to January 2020

In addition to any information which is supplied, please include the tender title and its applicable tender reference. Where possible, please provide the list in an Excel spreadsheet

Applicant advised that there have been no tenders issued by or for the Council’s IT department for the requested period. All other contracts have been procured through frameworks, Requests for Waiver or direct awards. If you have not already done so, you may wish to review the Council’s Contract’s Register which is published via the following link: https://www.supplyingthesouthwest.org.uk/?OpenForm&from

From the home page, select the link called Contract Register under the Navigation heading. From here you will then be able to filter the register according to North Devon Council

None
6931 28.01.20

Contract data for services around facilities management;

  1. Office and Building cleaning
  2. Lift service and maintenance
  3. Food/Catering services
  4. General Waste services
  5. Laundry services

For each of the different contracts below, the applicant requested the following information:  

1. Supplier/Provider of the services

2. Total Annual Spend

3. A description of the services provided under this contract please includes information if other services are included under the same contract

4. The number of sites the contract covers

5. The start date of the contract

6. The end date of the contract

7. The duration of the contract, including information on any extensions period

8. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address

1. Office and Building Cleaning

All details are published via the Council’s Contract’s Register: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=50092c40-cfff-e511-810f-000c29c9ba21&p=696a9836-1895-e511-8105-000c29c9ba21

2. Lift Service and Maintenance

  1. Safe Working Lifts
  2. £340 not including breakdowns
  3. Two service visits per annum
  4. Three sites
  5. April 2019
  6. March 2020
  7. One year
  8. Chay McKenzie, chay.mckenzie@northdevon.gov.uk, 01271 318532

3. Food/Catering Services

The Council holds no contracts in relation to catering services

4. General Waste Services

This is provided in-house by the Council

5. Laundry Services

  1. Buckleigh Laundry Limited trading as Buckleigh Linen Services
  2. £103.25 x 104 weeks = £10,738
  3. Flame proof boiler suits (overalls)
  4. One
  5. March 2018
  6. March 2020
  7. N/A
  8. Ricky McCormack, Head of Operational Services, 01271 318503, ricky.mccormack@northdevon.gov.uk
None
6932 10.01.20 How many people aged 16-24 presented to the local authority as homeless in 2017/18 and 2018/19?

2017/18 = This information is no longer held due to a change in IT systems

2018/19 = 451 (this includes all under that age group (singles, couples, single parents, couples with children)

None
6933 10.01.20

CON29 information relating to a property in EX31 2PB

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6934 08.01.20

A full and up to date list of business/charities that have become liable for business rates, on and between the 15th Dec 2019-31st December 2019 including the following:

  • the full business name and address
  • the date the company became liable
  • type of business premises/property type

Applicant advised that the Council is unable to provide the information sought in the format requested

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in July and October 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005       

Applicant advised that the next update is currently being carried out and will be published during January 2020

Sections 16, 21 and 22 of Act
6935 09.01.20 The Number of ransomware attacks on the Council in 2018 and 2019

2018 = Zero

2019 = Zero
None
6937 13.01.20

1. Is your current IT Service Management function and associated software application based in house or Outsourced to a 3rd Party?

2. Please provide the full name and version of the ITSM software application in use?

3. What is the lifetime value of the contract and over how many years?

4. As part of the existing contract how many support operatives (agents) are licenced/subscribed to use the solution? (These are individuals who work on the desk in resolver groups, not customers using a Self-Service function).

5. When is the contract due for renewal?

6. How was the current solution procured – directly with the Vendor, through a Framework or via G Cloud?

7. What are your published procurement thresholds for tendering purposes?

8. What is the Authority’s strategy with regards to Cloud solutions as opposed to In House installations?

9. Has the organisation ever procured through the G Cloud Framework?

  1. In-house
  2. MircroFocus Zenworks Servicedesk
  3. Annual rolling contract, £3,303.96 per year
  4. 12 users
  5. 31 March 2020
  6. Direct via a third party supplier
  7. This information is publish on the Council’s website: https://www.northdevon.gov.uk/business/contracts-and-procurement/doing-business-with-north-devon-council/
  8. We review each new application on its own merits.  Some cloud others in-house
  9. Yes
None
6939 10.01.20

(a) addresses and rateable values of Commercial properties that are within your District Council up to a rateable value of £15,000 who are eligible for, but not currently receiving small business rate relief; and

(b) the names of the owners of those properties referred to in (a)

a) applicant directed to the Council’s Business Rates datasets for this information: http://www.northdevon.gov.uk/council/key-statistics-and-data/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

b) The dataset only provides ratepayer names where they relates to a company or organisation in accordance with Section 40 of the Act; the Revenues team does not record the details of the premises owners and therefore this information is not held by the Council

Sections 16, 21, 22 and 40 of Act
6940 30.01.20

1. The number of applications the council / authority has received for developments under permitted development rights for a change of use of premises from a B1(a) office use to C3 residential use in each of the following years: (i) 2015, (ii) 2016, (iii) 2017, (iv) 2018, (v) 2019

2. Of the applications the council / authority received to change of use of premises from a B1(a) office use to C3 residential use, what number were approved in each of the following years: (i) 2015, (ii) 2016, (iii) 2017, (iv) 2018, (v) 2019?

3. Of the applications the council / authority received to change of use of premises from a B1(a) office use to C3 residential use, what number were rejected in each of the following years: (i) 2015, (ii) 2016, (iii) 2017, (iv) 2018, (v) 2019?

4. The breakdown of the reasons permission was rejected on the grounds of (i) flooding, (ii) contamination, (iii) highways and transport issues (iv) impacts of noise from commercial premises on the intended occupiers of the development

1. 2015 = One (59167) which was withdrawn

    2016 = Two (60575, 61881)

    2017 = Two (62862, 64114)

    2018 = Zero

    2019 = One (66467)

 

2. 2015 = Zero

    2016 = Two (60578, 61881)

    2017 = Two (62862, 64114)

    2018 = Zero

    2019 = One (66467)

 

3. 2015 = Zero

    2016 = Zero

    2017 = Zero

    2018 = Zero

 

4. N/A as there were no refuse applications

None
6941 17.01.20

CON29 information relating to a property in EX31 3TW

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None 
6942 17.01.20

CON29 information relating to a property in EX34 9HH

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6946 14.01.20

In CSV or Excel, a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Property Reference Code (linking the property to the VOA database reference)

- Account Holder

- Firm's Trading Name (if applicable)

- Full Property Address (Number, Street, Postal Code, Town)

- Occupied / Vacant

- Date of Occupation / Vacancy

- Actual annual rates (charged in Pounds)

- Details of any reliefs/discounts applied to the account

- Rateable Value

Applicant referred to the Council Business Rates datasets that are published quarterly:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

The Rateable Values for each are provided with the spreadsheet and can be used to calculate the business rates paid by multiplying the RV by the rate poundage, which is set each year by the Government:

The poundage for 2019/2020 is as follows:

Standard multiplier – 50.4 pence

Small business multiplier – 49. 1pence

In accordance with Section 22, the datasets will be updated in January 2020

Sections 16, 21 and 22 of Act
6947 30.01.20

Please disclose any discussions currently taking place with potential owners/developers of proposals for Manning's Pit

The Council’s Planning unit confirms that having searched their systems and also in consultation with Planning Officers, that there are no discussions currently taking place with Planning Development Control Officer and potential owners/developers of proposals for Manning’s Pit.  Therefore the Council is satisfied that it does not hold any information in relation to the request

None
6948 24.01.20

CON29 information relating to a property in EX37 9NA

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6952 24.01.20

1. Please provide any risk assessment or impact assessment carried out by the council relating to the potential impact of climate change on the council and its services and/or the council area

2. Please provide details of any of the following measures that the council has adopted since 2017 or is considering adopting, in relation to any area, in order to tackle climate change and/or reduce air pollution:

- congestion charging/road charging
- restrictions on private car usage in certain areas (eg. town centres) and/or at certain times, , where this is in response to climate change or air pollution
- restrictions or increased charges for car parking in certain areas (eg. town centres) and/or at certain times, where this is in response to climate change or air pollution

- financial inducements to people to switch from using private cars

Please note that the measures in question 2 relate to tackling climate change or reducing air pollution - therefore measures solely to raise revenue do not count

1. The Council has not carried out any risk or impact assessment

2. The Council has not adopted any measures and is not currently considering any of the suggested areas as per the bullet points

None
6953 24.01.20

CON29 information relating to a property in EX31 1NH

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6954 24.01.20

CON29 information relating to a property in EX37 9LQ

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6955 16.01.20

Details of all Penalty Charge Notices issued 1 July 2019 – 31 December 2019 in respect of cars parked outside of marked parking bays at Instow car park

There were six Penalty Charge Notices issued in this car park for vehicles which were parked out of marked bay during the specified time frame

One of these was issued for being of a prohibited class as the vehicle had a trailer attached

The dates of issue were:

      03 August 2019

      20 September 2019 (Two)

      26 September 2019

      28 October 2019

      04 December 2019
None
6956 16.01.20

Full and up to date list of business/charities that have become liable for business rates, on and between the 1 – 15 January 2020 including the following:

  • the full business name and address
  • the date the company became liable
  • type of business premises/property type

Applicant advised that the Council is unable to provide the information sought in the format requested

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in July and October 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005        

Applicant advised that the next update is currently being carried out and will be published during January 2020
Sections 16, 21 and 22 of Act
6962 31.01.20

1. The amount expended in fiscal year 2019 (including any remaining forecasted spending) on public outdoor play facilities including capital, revenue and maintenance costs

2. The amount budgeted to be spent in fiscal year 2020 on public outdoor play facilities including capital, revenue and maintenance costs

1. Capital spending 2019-20 = £134,289.38

    Revenue and maintenance = £27,767.66

2. No budgets set for 2020/21 as of this date

None
6964 22.01.20

Can the Council clarify if it has calculated the carbon footprint of the Local Authority area?

If so, what are the Local Authority are carbon footprint per capita and carbon emissions per capita?

Devon County Council are going to calculate the carbon footprint of Devon

North Devon Council are in the process of calculating its own carbon footprint which will contribute to the overall calculated footprint for Devon

Applicant directed to to DCC’s Information Governance team: accesstoinformation-mailbox@devon.gov.uk

 

None
6965 22.01.20 The Council’s current/latest organisational structure for the Finance and Procurement teams, including the names, job titles and contact details of all mid and senior management

Applicant provided with a copy of the Finance teams most up to date organisational structure in Word format (available upon request)

The Council does not have a Procurement Team. Instead this function falls under the remit of the following officers:

Simon Fuller, Solicitor and Data Protection Officer

01271 388305, dataprotection@northdevon.gov.uk

Lucy Wheeler, Project and Procurement Officer

01271 388433, supplyingndc@northdevon.gov.uk

https://www.northdevon.gov.uk/business/contracts-and-procurement/
None
6966 31.01.20 CON29 information relating to a property in EX33 2FH

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6967 22.01.20 The ratepayer name (if not exempt under Section 40 of Act) for South Molton Recycle, Mill Street, South Molton, Devon, EX36 4BL – 57010631000 from 29 June 21015 to 17 October 2016

The ratepayers in question are as follows:

29.06.15 – 05.06.16 = South Molton Recycle Ltd – in Liquidation

06.06.16 – 17.10.16 = Tesco Stores Ltd

None
6968 31.01.20 CON29 information relating to a property in EX33 2EA

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6970 31.01.20

Council use of peat:

1.a) Does your local authority use peat in its horticultural practices? Eg. planting 

1.b) If so, and if you are able to quantify, how much peat do you use a month (m3)?

1.c) Do you use peat raw, as part of a mixed compost, or in another way? 

2.a) Are any peat-free alternatives used instead? 

2.b) If so, which ones, and in what quantities? 

3.a) Have any efforts been made to reduce the amount of peat used?  

3.b) If so, has this been a result of governmental policy/pressure, or other reasons? If other, please specify 

4. If possible, please provide any figures on your historic peat use, for comparison. If this is outsourced, any available details would be appreciated

5. Are there any plans to reduce future peat usage?    

6. What could be done to support you in a transition to peat-free growing media

Response provided to the Applicant in Word document format, which is available upon request

None
6972 27.01.20

1. Does the organisation use a weather forecasting/monitoring service called Hazard Manager provided by the Met Office?

2. If so, please confirm whether this is a paid for service or provided free of charge

1. Yes

2. No fee, the Council accesses this service considering its duties under Civil Contingencies Act 2004 (CAT 1 Responder)

None
6973 29.01.20

Procurement Data – various information

Response provided to the applicant in Excel format which is available upon request

None
6976 27.01.20

1. A list please be provided of all publicly owned works of art which have been sold by the council since January 2009? 

Could the name of the work, where it was being displayed, and the price it was sold for please be provided? 

2. How were the funds raised used by the council? 

Applicant advised that there have been no publicly owned works of art sold by the Council since January 2009 None
6977 27.01.20

1. A list of all existing and outstanding borrowing, identifying for each:

  • the source (PWLB, LOBO, other Local Authority etc)
  • the type (annuity, maturity, EIP etc.)
  • the maturity date
  • the interest rate and
  • whether the rate is fixed or variable

2. The extent (if any) to which the Authority has lent to any wholly owned companies, identifying:

  • the name of the beneficiary
  • the loan type (annuity, maturity, EIP etc.)
  • the maturity date
  • the interest rate and again
  • whether the rate is fixed or variable of each

3. The name of the officer responsible for Treasury Management borrowing decisions

1. £750,000 PWLB fixed Maturity Loan, Maturing 06.05.20 at 2.44%

   £500,000 PWLB fixed Maturity Loan, Maturing                     15.08.26 at 1.43%

2. None

3. Jon Triggs, Head of Resources

None
6978 28.01.20

Applicant requested the following information regarding the Council’s Senior Economic Regeneration Officer:

  • Job Description
  • Qualifications
  • Whether they have any conflicting interests

Job Description

This information was provided to the applicant, as it was written prior to the officers employment with The Council for the role of Senior Economic Development Officer and it does not contain any personal data of the said officer as the current post holder.  The Job Description is of a specific role that the officer is employed to carry out, however it is not written specific to them as an individual.  Should the officer resign from the role in the future, the Job Description would be made publicly available in order to be able to recruit for a new member of staff to carry out the position.  Available upon request in Word format

Qualifications

This information was withheld from disclosure as it constitutes personal data that directly belongs to the employee employed as the Council’s Senior Economic Regeneration Officer.  The officer does not consent to their personal data being released and has no reasonable expectation for the Council to do so.  A release of the officers qualifications under the Act would not just be to the applicant but the world at large and therefore unfair to the officer as anyone would be able to see and request this information from the Council.  The officer is not a Senior Officer and does not have any requirement to make any of their specific qualifications publicly available.  The applicant was directed to the Job Description and the specific heading called ‘Skills, Knowledge and Experience’ which sets out the Council’s requirements for potential candidates to meet/demonstrate that they hold whey applying for the role

As part of the Council’s recruitment process, it requires individuals to provide evidence of their qualifications in order to ensure candidates that apply for roles within the Council are met with qualified and competent personnel.  Professional suitability is monitored through the Council’s recruitment process and the need for in-post training is assessed by line managers within the Council during its annual appraisal process; therefore all measures are in place to ensure that potential candidates hold the right qualifications and training when applying for roles and then upon commencing employment they are provided with the relevant ongoing training and development required to carry out their role

Should a member of the public have a concern about a member of staff and their ability to carry out their role then these concerns can be addressed with the Council’s complaints process and then onto the Local Government Ombudsman for an independent review:

https://www.northdevon.gov.uk/council/feedback-complaints-whistleblowing-and-insurance/complaints-procedure/ 

https://www.lgo.org.uk/

Conflicting Interests

The officer confirms that they do not have any conflicting interests, therefore the Council confirmed to the applicant that no information is held relation to this part of the request

Section 40 of Act
6979 27.01.20 CON29 information relating to a property in EX37 9LQ No information held None
6983 29.01.20

Full and up to date list of business/charities that have become liable for business rates, on and between the 15 – 31 January 2020 including the following:

  • the full business name and address
  • the date the company became liable
  • type of business premises/property type

Applicant advised that the Council is unable to provide the information sought in the format requested

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in October 2019 and January 2020:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005     

Applicant advised that the next update is currently being carried out and will be published during April 2020

Sections 16, 21 and 22 of Act
6985 30.01.20

In CSV format:

1. How many public health funerals (also known as paupers funerals) has the council paid for in each of the past five financial years, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 (year running April 1 to March 31)?

2. In each of these five financial years, what was the cost to the council of providing these funerals?

3. In each of these five financial years, how many of the funerals were for people aged under 18? Please provide a list of the ages of those given a public health funeral in each year

Applicant advised that this information is published within the Council’s Public Health Funeral dataset which is updated on a monthly basis:

https://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005

In accordance with Section 22 of the Act, the dataset will be due for updating from 14 February 2020 onwards

Sections 21 and 22 of Act
6987 31.01.20
  1. Does your authority have an integrated performance and risk management system (software solution)?  
  2. Is the system an internally built ‘in house’ system?
  3. If the system is provided by an external supplier, could you please provide the company name / address/ website of the external supplier?
  4. Can you please list all original setup costs and annual contract costs? (where they are not commercially sensitive)
  5. How long has your authority had this system?
  6. Does the system have additional integrated  modules (other than performance and risk) eg. project management, Partnership, Financial etc
  7. If your performance management systems and risk systems are not integrated, could you please confirm if each system is ‘in house’ built or provided by an external provider (if external provider, in each case please provide the company name / address/ website of the provider)
  8. Does the performance/risk system have an integrated dashboard output or external (third party) supplier dashboard output?
  9. If external could you please provide the company name / address/ website of the external supplier?
  10. Does the performance/risk system have an integrated reporting output or external (third party) supplier reporting output?
  11. If external could you please provide the company name / address/ website of the external supplier?

1. Yes

2. No

3. Ideagen PLC

   Ergo House, Mere Way
   Ruddington Fields Business Park

   Nottinghamshire, NG11 6JS

    01629 699100

   https://www.ideagen.com/products/pentana-risk

4. The Council does not hold this information, nor any              member of staff that would be able to recall this                   information

5. Purchased in 2004

6. Yes, Feedback and Actions

7. N/A

8. There is a dashboard element, however the Council did not purchase this

9. N/A

10. Yes

11. N/A

None
6988 31.01.20

1. What is the name of your local authority

2. How many reports of discarded needles has your local authority had during the following periods:

a) 2016/17

b) 2017/18

c) 2018/19

3. If possible, please provide examples of public places where these discarded needles in Q2 were found

4. How many call outs for drug related litter has your local authority had during the following periods:

a) 2016/17

b) 2017/18

c) 2018/19

5. How many items of 'drugs related litter' were discovered by your local authority in the following periods:

a) 2016/17

b) 2017/18

c) 2018/19

1. North Devon Council

2. The Council does not record this information specifically in relation to discarded needles.  However, our Customer Services can advise on the numbers of syringes /dangerous objects reported in the following years:

2016/17 = The Council’s system used by the Customer Service team does not hold the data this far back due to a change in systems

2017/18 = 30

2018/19 = 38

3. Public toilets

4. This information is not recorded

5. This information is not recorded

None