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Reference: Response issued: Information Requested: Response Provided: Exemptions/Exceptions:
7410 02.12.20

In relation to planning applications:
71990 – 71994
71678
64059 - 64063

All paper, correspondence and internal communications held

Information provided to the applicant, with some redaction (personal data under Regulation 13 and Legal Advice under Regulation 12(5)(b))

Regulations 12(5)(b) and 13
7447 09.12.20

Costs incurred in Judicial Review Planning Cases – Financial Years 2014/2015 to 2018/2019

Costs incurred in Planning Appeals – Financial Years 2014/2015 to 2018/2019

Information, where held, provided in Word format, which is available upon request

None
7476 02.12.20

1. How many complaints of Anti-social Behaviour have you received in the last 24 months?

2. How do you record complaints?; if you separate different types of Anti-social Behaviour such as environmental from neighbour disputes, please explain how

3. How many times have you issued a Community Protection Warning or a Community Protection Notice to manage Anti-social Behaviour in the last 24 months?

4. How many Community Protection Notice breaches have you enforced in the last 24 months?

5. How many fixed penalty notices have you issued for breaches of a Community Protection Notice in the last 24 months?

6. How many times have you obtained an On-Notice Part 1 Anti-Social Behaviour Injunction in the last 24 months, where you are the applicant?

7. How many times have you obtained a Without Notice Part 1 Anti-Social Behaviour Injunction in the last 24 months, where you are the applicant?

8. How many Part 1 Anti-Social Behaviour Injunctions breaches have you enforced in the last 24 months?

9. How many Part 1 Anti-Social Behaviour Injunction breaches have resulted in a custodial sentence, suspended or otherwise?

10. How many partial closure orders have you obtained, where you are the applicant, in the last 24 months?

11. How many full closure orders have you obtained, where you are the applicant, in the last 24 months

1. 90 complaints received from 1 December 2018 – 30 November 2020

2.Applicant provided with Excel spreadsheet listing the 90 complaints referred to above. (with subject addresses removed in accordance with Section 40 of the Act, but parishes are included) Spreadsheet available upon request

3. 13 Community Protection Notices issued from 1 December 2018 – 30 November 2020

4 and 5. Four Fixed Penalty Notices issued for breaching Community Protection Notices from 1 December 2018 – 30 November 2020

6,7,8,9, 10, and 11. Zero

Section 40 of Act
7482 01.12.20

Covering the last 36 months, the raw dataset of individual penalty charge notices (PCNs) issued in the name of the council or within the council area for the most recent 36 month period available including; Off Street, On Street, Bus Lane and Moving Traffic data, plus any other types of penalty charges related to driving, stopping or parking within your area

I would like details of each individual Penalty issued, but I do not want any personally identifying information

In that dataset I would like fields that allow me to identify

1. Location
a. Street or Road
b. Junction with Street or Road (If applicable)
c. Postcode Area (If available, eg CM8 or B13)
2. Contravention:
a. Contravention Code
b. Contravention Description
c. Ticket Type (Off Street / On Street / Bus Lane / Moving Traffic / Named Other)

3. Date Issued
4. Time Issued (If available)
5. Amount of Fine
a. Amount of Fine Issued
b. Amount of Fine Paid (including discount for early payment)
6. Precise Location (If available):
a. Full Postcode
b. Longitude/Latitude
c. Easting/Northing
7. Status of case (if available)
Paid/Withdrawn/Cancelled/Appeal/Won/Outstanding
8. Reason for cancellation or withdrawal (if available)

Applicant advised that:

The Parking team are only responsible for the enforcement of off-street (Car Parks) and therefore the remainder of the information should be obtain from Devon County Council: accesstoinformation-mailbox@devon.gov.uk

The Parking team does not have the reporting facility to be able to produce a dataset with the request information relating to off street parking enforcement. The only way this could be achieved would require an officer to manually enter the data into a spreadsheet for approximately 30,460 PCN’s that have been issued within the request period, therefore far exceeding the 18 hour cost limit under Section 12 of the Act

Section 12 of Act
7491 08.12.20

Self-build and Custom Housebuilding Act 2015 (as amended by the Housing and Planning Act 2016)

Information provided in response in Word document, available upon request

None
7496 02.12.20

• All licences granted by your local authority between 1 October 2018 and 31 October 2020 to operators keeping or training animals for exhibition under The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018

• All inspection reports submitted by inspectors to your local authority between 1st October 2018 and 31st October 2020 following inspection of operators applying for a licence to keep or train animals for exhibition under The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018

For each operator licensed to keep or train animals for exhibition under The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018 by your local authority between 1st October 2018 and 31st October 2020, please also provide me with the following information:

• The type of the performance(s) ie TV/Film/Social Media, Theatre, Circus using Domestic Animals, Exhibiting Animals, Animal Encounters, Bird of Prey shows/exhibits or Other (please state), as reported by the operator in the licence application form

• The species or species groups that may be used for the performance(s) and the maximum number of each species or species groups that may be used for the performance(s) (please note: this information should already be included in the copies of the licences requested above and is only requested separately if it is not clearly stated in the copies of licences)

• The approximate duration of the performance(s) and number of times the performance is given in one day, as reported by the operator in the licence application form

Information provided in response to applicant, in both PDF and Word format, which is available upon request, some data redacted under Section 40 of Act (Personal Data)

Section 40 of Act
7501 08.12.20

The details of all the zoo licences granted in the last three years. For each licence, providing:

- the name of the company or individual that holds the licence
- the number and species of animals they have licences for
- the length of the licence
- the number of inspections
- the most recent inspection report
- the addresses of each zoo

Information provided in PDF format, with some personal data redacted throughout. Available upon request Section 40 of Act
7502 14.12.20

Copies of 'photographic evidence' to which the Planning Enforcement team refer and all correspondence regarding their enquiries of 12191 - alleged breach of condition 2 and 3 of planning permission 40551

Information fully refused, as its disclosure would prejudice an on-going Planning Enforcement investigation and also contains personal data Regulations 12(5(b) and 13
7506 09.12.20

1. Which department or departments are responsible for overseeing legal affairs when your council is a party to a legal Hearing eg Legal Services, HR? Legal hearings such as those brought against the council – (high court, criminal proceedings), or more internal matters eg Employment Tribunal

i. Please can you provide the name and contact details of the people overseeing this department(s)?
ii. Within this department(s), please, can you provide the details of staff who are responsible for day-to-day managing of the following legal areas; Commercial Litigation, Crime, Crime-Fraud, Employment, Intellectual Property, Litigation General

2. Which department or departments are responsible for managing/supporting staff who are giving evidence at a legal hearing ie providing time off to attend court or providing support with training?

i. Please can you provide the name and contact details of the people overseeing this department(s)?

1. The Council’s internal Legal Services department

i)Mr Trevor Blatchford, Senior Solicitor and Monitoring Officer, 01271 388231, legalservices@northdevon.gov.uk

ii)The Council does not deal with commercial litigation, crime, crime-fraud, employment or Intellectual Property. Litigation general is managed by Mr Blatchford as stated in i) above

2. As 1. Above

As 1.i) above

None
7507 04.12.20

A copy of the long 50 year lease for Fremington Quay between North Devon Council and Fremington Parish Council by email

Applicant provided with a scanned copy, with signatures redacted in accordance with Section 40 (personal data)

Section 40 of Act
7508 02.12.20

Details of any section 44a certificates currently in place in your business rates hereditament database effective 01 April 2017

• The certificate information should contain the following information:

•Certificated Rateable Value
•Date of Issue/Application
•Hereditament Address
•BA Reference number

Information provided to the applicant in Excel, which is available upon request

None
7509 08.12.20

1. What is your current predicted in-year expenditure increase due to Covid-19 by the end of the financial year 2020/21?

2. What is your current predicted in-year decrease in income due to Covid-19 by the end of the financial year 2020/21?

3. What is your current predicted in-year expenditure reduction made on budgeted services by the end of the financial year 2020/21?

4. How much extra money do you predict to take from reserves over the amount that was included in the pre-year budget by the end of the financial year 2020/21?

5.
a. How much extra money have you received from central government in Covid-specific grants since the start of the financial year?

b. How much extra money do you believe the government’s commitment to covering 75 pence on the £1 of lost income (excluding the first 5% of lost income) will be worth to your council by the end of the financial year?

c. How much do you believe the phased repayments of council tax and business rates deficits over the next three years will be worth to your council by the end of the financial year?

6.
a. What is your current predicted funding gap by the end of the financial year 2020/21?

b. What is your current predicted funding gap by the end of the financial year 2021/22?

c. What is your current predicted funding gap by the end of the financial year 2022/23?

1. £1.223 million
2. £3.487 million
3. £0.214 million
4. None predicted as of yet
5. A) £1.745 million B) £1.499 million C) £1.116 million
6. A) £0.350 million B) £1.995 million C) £2.898 million

None
7510 15.12.20

1. What have you spent on Temporary Staffing over the last 12 months?

2. What model are you using to manage your temporary staffing spend (ie Master Vendor, Neutral Vendor, PSL)?

3. Are you using a provider to manage your spend, if so, which provider?

4. If you are using a provider, when is your contract due to expire?

 

1. In accordance with Section 21 of the Act, please refer to the Council’s Agency staffing spend dataset which is published on the Council’s website and is updated annually:

https://www.northdevon.gov.uk/open-data/?ID=BB3BE107-A1BE-4C6F-BE50-0A16551EA1B2&DS=4005

2. EPOS Framework managed by Teignbridge District Council

3. Details of the current contract that is in place are available via the Council’s Contract Register, therefore in accordance with Section 21 of the Act, please refer to the following link which provides this information:

https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=439b9077-518f-e811-80ed-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21

4. As 3. above

Section 21 of Act
7511 08.12.20

1. How many business miles have been travelled by council employees using their own car (greyfleet) in the last 12 months?

2. How much money has been reimbursed back to employees for those business miles for greyfleet in the last 12 months?

3. How much does the council reimburse its employees per mile?

4. How many miles did council employees drive in the last 12 months in any type of vehicle eg. greyfleet, council owned, car rental, car club etc?

1. 197,106 Miles

2. £88,448.04

3. Casual Users
0-999cc – 0.469 pence
1000cc plus - 0.522 pence

Essential Users
0-999cc – 0.369 pence
1000cc plus - 0.409 pence

4. 63,547 Miles

 
7513 10.12.20

A copy of all Non Domestic Rates Completion Notices served in the borough since 1 January 2020 or list of addresses showing the same information

Information provided to applicant in Excel format, with some personal data redacted throughout, which is available upon request

Section 40 of Act
7521 08.12.20

The following information about zoos and aquaria overseen by the local authority

1. A copy of the stock list for each zoo or aquarium in the area for the last three years: 2018, 2019, 2020

Defra rules requires that stocklists contain:

a) common and scientific names of the species;
b) total in the collection at 1 January of any given year;
c) number of arrivals into the collection from all outside sources during the year
d) number of births or hatchings within the collection during the year
e) number that died including culls
f) number that departed the collection, including sales, breeding loans, etc
g) total remaining in the collection at 31 December
h) the sex of each animal, where known, must be recorded

2. A copy of any inspection or other reports relating to the same establishment for the years: 2018, 2019, 2020

If the FOI cost limit has not been exceeded, please provide details of any incidents or issues of concerns reported to the council for each zoo in the last three years. This could include, for example, incidents of escaped animals

 

Information provided to applicant in PDF format, with some personal data redacted throughout, which is available upon request

Section 40 of Act
7522 01.12.20

1. The total number of trees felled by North Devon District Council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)

• For each year of data, please state and break down:
• The reason for the felling of said trees
• The cost to the council of felling trees
• The locations of trees felled
• The species of trees felled and in what capacity
• If trees felled were street trees or rural

2. The total number of trees planted by North Devon District Council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)

• For each year of data, please state and break down:
• The cost to the council of planting trees
• The locations of trees planted
• The species of trees planted and in what capacity
• If trees planted were street trees or rural

3. The total number of trees under North Devon District Council authority in the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)

• For each year of data, please state and break down:
• The locations of trees
• The species of trees
• If trees were street trees or rural

If you cannot provide all of the data, please provide all that is available

If possible, please could data be sent to me in Excel, not as a PDF

1. Trees are only felled if they are dead, dying or dangerous

All trees felled or planted are within parks, open spaces, woodland and cemeteries owned by the council

2.Applicant provided with information in an Excel spreadsheet, which is available upon request

3. The Parks team does not hold an accurate figure on the number of trees owned. It is estimated that it has around 38,000 trees in its ownership, but this will vary each year depending upon the number of trees felled and planted

None
7529 10.12.20

Applicant requested to know if the Council has given any financial aid to any fox hunt or stag hunt groups, and if so;

- how much has been given?
- When were the funds given to them?
- Who would have given permission for these funds to be given to these groups who potentially take part in illegal activities?

The Council’s Revenues team advises that these organisations could occupy various types of premises such as an office, store or shop, but without the actual property address or the full name of the organisation(s) concerned, they are unable to ascertain if they hold any applicable information

None
7530 10.12.20

The following information for the periods:

31 March and 31 October 2018
31 March and 31 October 2019
31 March and 31 October 2020

1. How many referrals did your council receive from organisations concerning someone they believed might be homeless or may be threatened with homelessness (defined as 'within the next 56 days' from time of application)?

2. The description of, and figures for the three most common types of organisations (for example: prison and youth offender institutions, secure training centres/colleges, youth offending teams and probation services, Jobcentre plus, accident and emergency services provided in a hospital, urgent treatment centres, in-patient hospitals, social service authorities, Ministry of Defence for members of the regular armed forces) which referred someone they thought might be homeless or may be threatened with homelessness to you over this period?

3. The description of, and figures for the three most common types of reasons, as stated in the referrals, why those referred found themselves in that position of homelessness or at risk of homelessness (for example: debt problems, problems with a landlord, being a victim of domestic abuse, or other forms of violence/threats or intimidation, approaching discharge from hospital/armed forces or release from custody with no accommodation available to them, having previously been in care/ the armed forces or in prison).

4. How many applicants, who were referred to you from organisations which believed they might be homeless or threatened with homelessness, were found to be eligible for assistance?

5. The description of, and figures for the three most allocated types of accommodation (for example: (but not limited to) hotel, Bed and Breakfast, hostel, self-contained accommodation) these eligible applicants were subsequently offered in their personalised housing plan?

Applicant provided with the following response. The Housing team have advised that they are unable to provide the individual outcomes to each client, and so have provided the top three instead:

31 March and 31 October 2018 

1.165

2. Unknown not added = 141
    Registered Providers = 13
    NHS = 10
    Encompass = Two

3. Notice to Quit (NTQ)
    Hospital Discharge
    Friends and Family unable to accommodate

4. 165

5. Private Rental Sector
    Social Housing
    Friends and Family

31 March and 31 October 2019

1. 96

2. NHS = 22
    Registered Provider’s = 11
    Social Services Children = Six

3. Hospital Discharge
    Notice to Quit
    Friends and Family unable to accommodate

4. 96

5. Private Rental Sector
    Social Housing
    Supported Accommodation

31 March and 31 October 2020

1. 135

2. NHS = 22
    Social Services Children = 21
    Voluntary Services = 16

3. Hospital Discharge
   Friends Family unable to accommodate
   Notice to Quit

4. 135

5. Social Housing
   Private Rental Sector
   Friends and Family

None
7532 15.12.20

1.Please provide the amount of any discretionary grants made to the Dulverton Farmers Hunt since 1 Jan 2000 to the present day, Itemised by year and amount Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples

2. Please provide any Small Business Relief payments made to the Dulverton Farmers Hunt for the period 1 April 2006 to 31 March 2017, Itemised by year and amount

3. Please provide any payments made to the Dulverton farmers Hunt under '
Supporting Small Business Relief' for the period 1 April 2017 to the present day

4. Provide details by amount and year, of any rate reliefs provided to the Dulverton Farmers Hunt

Applicant also requested the same information for the 'Dulverton West Foxhounds'

The Revenues team confirms that they does not have a ‘Dulverton Farmers Hunt’ liable for Non-Domestic Rates, therefore no information is held in relation to this

Dulverton West Foxhounds

1. No discretionary grants have been paid for the period since 1 January 2000

2. Small Business Rate Relief has been awarded as follows:

2006/07 - £607.05
2007/08 - £628.43
2008/09 - £652.65
2009/10 - £685.43
2010/11 - £1,063.46
2011/12 - £1,597.39
2012/13 - £1,855.53
2013/14 - £2,032.80
2014/15 - £2,072.40
2015/16 - £2,112.00

3. Small Business Rate Relief has been awarded as follows:

2017/18 - £2,280.80
2018/19 - £2,525.42
2019/20 - £2,841.86
2020/21 - £3,320.43

No other rate reliefs have been awarded by the Council

None
7533 11.12.20

CON29 information relating to a property at EX34 9SE

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
7535 08.12.20

1. The name of the insurer which covers your Art/History/Heritage/Museum collections

2. A copy of the insurance policy which covers your Art/History/Heritage/Museum collections

3. Whether the cost or premium of your insurance policy has been reduced during the lockdown period due to museum and site closures

4. Whether your policy has changed as a result of covid and/or lockdowns

1. Blackwall Green

2. Copy provided

3. No

4. No

None
7536 01.12.20 Copy of an unredacted letter submitted to the council as part of an objection to a planning application The redacted information related to sensitive personal data of a third party known to the sender of the objection, and therefore was withheld from disclosure Regulation 13
7537

30.12.20

Most recent Waste Management Action Plan for North Devon Council

Most recent Waste Management Strategy for North Devon Council

We currently follow the Devon Waste Strategy: https://www.devon.gov.uk/wasteandrecycling/waste-management-strategy-for-devon/  
7539 22.12.20

1. The amount spent by your council on video-conferencing apps such as Zoom since March 2020

2. The amount spent on any other costs incurred by holding meetings virtually since March 2020

3. The amount spent on hosting council meetings (including staff costs, hosting costs etc

1. £239.80

2. £360.00

3. £8,735

The Council’s ICT team advices that the main costs of Teams and Skype used forms part of the Council existing Microsoft contract, therefore the additional spend as set out above is minimal

None
7540 11.12.20 CON29 information relating to a property at EX32 7NR Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7541 11.12.20 CON29 information relating to a property at EX31 3ED Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7542 01.12.20

The contract register should display all the organisations existing/live contracts I would like the register, in Excel format and to display the following columns/headings:

1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description
11. Contact Owner
12. CPV codes/ProClass
13. The contact details of the person responsible for the actual contract’s register or someone responsible for API?

The Council’s Contracts Register is available in the public domain through our Procurement Portal; https://www.supplyingthesouthwest.org.uk/

Under the Navigation tab select the Contract Register option. You can narrow down the search by selecting North Devon District Council from the list of Organisations

It was confirmed to the applicant that the register is up to date and contains all contracts

Also the applicant will be able to export the register into Excel

13. This information is published on our website via the following link:

https://www.northdevon.gov.uk/business/contracts-and-procurement/doing-business-with-north-devon-council/

Sections 16 and 21 of Act
7543 11.12.20 CON29 information relating to a property at EX33 2BA Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7544 08 and 11.12.20 CON29 information relating to a property at EX33 1NX Applicant advised that no information is held None
7545 11.12.20 CON29 information relating to a property at EX32 9AJ Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7546 14.12.20 Two further questions regarding the Planning Enforcement teams investigation under matter 12191 - alleged breach of condition 2 and 3 of planning permission 40551 Information fully refused, as its disclosure would prejudice an on-going Planning Enforcement investigation and also contains personal data Regulations 12(5(b) and 13
7548 10.12.20 The number of incidents of industrial action taken by employees of the Council, in days, during the year 2020 to date, 2019 and as many years for which records are available

The number of man-hours lost to industrial action by employees of the Council during the year 2020 to date, 2019 and as many years for which records are available

Council’s Human Resources team confirms that they have one recorded incident of industrial action in the last six years

This was for one day, 10 July 2014

There were 62 members of staff multiplied by 7 hours 24 minutes = 458.8 man hours lost

None
7549 10.12.20

1. The number of Parking Charge Notices the Council has issued for the year 2020 to date, 2019 and as many years for which records are available

2. The Council’s revenue from the issuance of Parking Charges Notices for the year 2020 to date, 2019 and as many years for which records are available

1. Please refer to the following dataset that publishes this information for the years from 2011/12 through to and including 2019/20:
http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=7D8ED7B2-65BF-4205-8F9B-C8317118CEEB

2. Please refer to the following two datasets:

Income from Pay and Display machines and through RingGo by Town
http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=0EEA9E44-F358-4BE6-A2E1-B86221AEE258

Revenue received by the Council in parking charges and fines - 2009/10 - 2019/20
http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=49C192D5-40F0-4839-8871-D23B02892894

For all other Parking datasets, please refer to the following link:
https://www.northdevon.gov.uk/open-data/?DS=4005&ID=A1%7C1AA8AD7A-A7E0-4922-99B3-5FE3E0E23D1A

Sections 16 and 21 of Act
7552 18.12.20

1. The total amount spent by the local authority on external public relations support

2. The names of all public relations agencies who received money from the local authority

3. The total number of public relations staff directly employed by the local authority

4. The total wage bill of the public relations staff directly employed by the local authority

Please can you provide all information for the financial year 2019-20, and where possible for the year 2020-21

1. Zero
2. Not Applicable
3. Four staff, 3.41 Full Time Equivalent
4. 2019/20 £71,644 (Including employer National Insurance and Superannuation contributions)

The Council is unable to supply the same information for the 2020/21, the full figures will not be available until after April 2021, once the 2020/21 year has come to an end

None
7555 21.12.20

For the years 2019/21 and 2020/21 to date:

1. The total amount spent on travel costs for local authority staff

2. A breakdown of travel costs by method of transport, including but not limited to taxis, trains, and airplane flights

3. The total number of local authority staff who claimed for travel costs

1. 2019/20 = £185,457
    2020/21 = £61,538 (1 Apr – 30 Nov 2020)

The total costs include Allowances for Essential Users as well as members costs but excludes Subsistence

2. 2019/20 – Train = £12,725.07, Bus = £32.80, Bicycle = £31.60, Taxi = £258.66

2020/21 – Train = £89.30, Bike = 5.60, Taxi = £66.14 (1 Apr – 30 Nov 2020)

The remaining balance relates to car allowances and fuel costs claimed by staff for their own vehicles in the course of performing their duties

3. 2019/20 = 232
    2020/21 (1 April to 30 November) = 94

None
7556 08.12.20 The number of cases of fly-tipping that have been reported from the period of 2018 to 2020 inclusive

The following link to a dataset that publishes the information:https://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005

Flytipping: Number of reported fly-tipping incidents to the Council and associated costs – please refer to the first dataset in the table. In accordance with Section 22 of the Act, the 2020 data will be published in February 2021

Section 22 of Act
7557 08.12.20

1. Applicant understands that from available statistics that the Council carried out 1,530 cremations in 2019, and would be grateful if the Council could confirm what the maximum capacity (number of cremations) the Council could carry out in a year if required to do so?

2. Is the Council able to confirm in percentage terms the capacity it is currently operating at?

3. Is the Council able to confirm if there is a delay in cremations taking place? If there is, it would be helpful to know the reason. For example, is this because people cannot secure their ideal slot?

4. Is the council able to assist in confirming the number of people in a catchment area to make a new cremation viable?

1. North Devon Crematorium’s annual capacity would amount to approximately 3120 services (allowing for bank holiday and maintenance closures), greater in an emergency situation

2. In terms of absolute capacity we are operating at about 50%. However, please note:

In terms of ‘demand’ for services we are probably operating closer to 80% with occasional peaks for weeks/months close to 95%. This allows for the fact that demand varies throughout the year and also in terms of time of day and day of the week

3. The typical delay from death to service is 16 days, not significantly affected by the Covid 19 crisis. The cause of delays are multiple: obtaining registrars appointments, obtaining two doctors’ reports, funeral directors other commitments, medical referees authorising the cremation and family preferences for the time and day of the week for the service

4. The Council is unable to comment on information outside of North Devon Council’s data

None
7558 14.12.20

Information request in relation to business support grants or discretionary loans handed out by the council during the Covid outbreak

Has the local authority handed out a support grant of any kind to a political party, a branch of a political party or a political organisation?

If so, what are the details?

The Council is unable to provide the information held as the Revenues teams has raised concern that by making details of assistance/grant monies paid out, this could lead to fraudulent grant claims being made where a business/ratepayer has not made a claim. It is understood that later this month there will be a further Tier 2 LRSG grant from 17 December 2020

It is considered that the release of this information would be likely to prejudice the prevention and detection of crime and therefore the Council considers that this information is exempt from disclosure under Section 31(1)(a) of the Act

Section 31(1)(a) of Act
7559 18.12.20

CON29 information relating to a property at EX32 0AQ

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
7560 08.12.20 Total Value of Section 106 agreements - 2015/16 - 2019/20

The following totals are the actual amounts received in each of the relevant years and not agreements signed:

April 1 2015 – March 31 2016 = £700,241
April 1 2016 – March 31 2017 = £787,770
April 1 2017 – March 31 2018 = £723,636
April 1 2018 – March 31 2019 = £786,399
April 1 2019 – March 31 2020 = £1,765,591

None
7561 10.12.20 The total amount of council funds spent on external consultant services during the year 2020 to date, 2019 and as many years for which records are available 2012/13 = £396,140
2013/14 = £257,333
2014/15 = £420,925
2015/16 = £532,654
2016/17 = £633,268
2017/18 = £581,981
2018/19 = £418,489
2019/20 = £453,523
2020/21 (Apr-Nov 2020) = £155,945
None
7563 21.12.20 The total amount of money spent on food and sustenance for Council staff during the year 2020 to date, 2019 and as many years for which records are available

2018/19 = £651.08
2019/20 = £974.67
2020/21= £61.76 (April to November 2020)

Please note that these figures are what staff have claimed directly in the course of performing their duties

Meals provided within hotel accommodation are not included as we are unable to split the costs from the overall accommodation costs

None
7564 08.12.20 The total amount of money spent on celebrity events or visits organised by the council during the year 2020 to date, 2019 and as many years for which records are available Activities requiring the presence of a celebrity or personality, such as switching on Christmas lights and other events, are organised in the North Devon area by Barnstaple Town Centre Management, which is an unincorporated public/private sector partnership None
7565 18.12.20 CON29 information relating to a property at EX18 7DD Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7566 18.12.20 CON29 information relating to a property at EX31 1GA Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7568 29.12.20

1. The number of Animal Activities Licences (under the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018) for the keeping or training of animals for exhibition issued by North Devon District Council

2. Copies of all Animal Activities Licences for the keeping or training of animals for exhibition issued by North Devon District Council

3. Copies of all inspection reports relating to Animal Activities Licences for the keeping or training of animals for exhibition by North Devon District Council since October 2018

1. Five

2. This information was provided to the applicant in PDF format, which is available upon request. Some personal data redacted throughout

3. As 2. above

Section 40 of Act
7569 10.12.20

1. What is the tonnage of stone imported by the council over the last three financial years for the council’s use?

2. What has been the cost to the council for each of the last three years?

3. What is the cost per tonne of the bought in stone over each of those three years?

4. Which quarries has the stone been sourced from?

5. And could the council provide a schedule of the projects and project locations the stone was used for?

1. None, the Council has not imported any stone in each of the last three years

2. N/A

3. N/A

4. N/A

5. N/A

None
7570 18.12.20

CON29 information relating to a property at EX37 9AD

Applicant advised that no information is held

None
7571 18.12.20

CON29 information relating to a property at EX36 3FN

Applicant advised that no information is held

None
7572 11.12.20

I am aware that all Billing Authorities hold records of businesses that have or have not applied for Retail Relief and Small Business Rates Relief

The most recent information about business premises on the territory of the local authority including:

- Address of the premises
- Property description
- Rateable Value
- Property Reference
- Date Liable From
- Effective Date
- Name of the Company occupying the premises
- Date, when business rates account has been incorporated
- Ff business received or didn’t receive Reliefs
- Which reliefs
- If premises are occupied or not since when

If this information is available on the website then please also indicate when the requested information (spreadsheet or website) has been updated and please provide the URL where this information is published

In accordance with Section 21 of the Act, the Council publishes this information on its website, which is updated on a quarterly basis: https://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

In accordance with Section 22, the datasets will next be updated in the new year

Sections 21 and 22 of Act
7573 31.12.20

The latest definitive data for North Devon recycling performance, drilling down to Instow if possible

The Council publishes information on where recycling goes once it is collected:
https://www.northdevon.gov.uk/bins-and-recycling/where-does-our-recycling-go/

Below are tonnage totals of kerbside recycling materials collected by the Council in 2019/20 throughout North Devon. Unfortunately the Council does not record this data broken down by area, village, parish and so we are unable to supply data specific to Instow:

Glass = 2848.620
Paper = 1786.080
Cardboard = 1811.920
Cans (aluminium) = 106.480
Cans (steel)/Cans (mixed) = 284.510
Plastic (mixed) = 1051.570
Textiles and Shoes = 66.803
WEEE (Large Domestic Appliances) = 16.631
WEEE (Small Domestic Appliances) = 29.240
Organic Waste - In Vessel Composter = 4287.170
(Garden and Food waste together)
Organic Waste - Anaerobic Digestion = 2999.470
(Food Waste only)
Organic Waste - Garden Waste only = 2231.620

Total = 175,270.114

None
7574 18.12.20

CON29 information relating to a property at EX31 4TP

Applicant advised that no information is held None
7575 14.12.20

The following information regarding the Council’s use of Xantura’s Covid OneView system

1. Has your council previously used, does it currently use, or does it hold plans to use Xantura’s Covid OneView platform?

2. If the answer to Q1 is 'yes', please provide documents, or written answers if absolutely necessary, regarding the following:

3. What is the purpose of your council's use of Covid OneView (eg targeting people in need of support, contact tracing etc)

4. The number of individuals included/enrolled in the Covid OneView database

5. A full list of the data fields (structured or unstructured) provided by the Council for use in the Covid OneView system

6. A full list of the data fields provided by other sources for use in the Covid OneView system

7. A full list of the outcome categories, alerts, labels, risk score etc that may result on the platform following the data processing

8. Please provide a copy of any Data Protection Impact Assessment related to the platform

9. Please provide a copy of Equality Impact assessment related to the platform

10. Please provide any training documents used by the council in relation to the platform

11. Please provide any performance reviews of the platform, relevant to the council

The Council has not and is not currently using the system and has no plans to do so in the future None
7577 16.12.20

a) How many applications have been considered under the discretionary pot?

b) How many have been granted?

c) How many have been rejected?

If you have already run out of discretionary funding

d) How long did the discretionary funding pot last. Please provide both a date when it ran out and the number of days from between when you had the funding and when it ran out (I appreciate that councils may have received funding at different times)

If you haven't yet run out of discretionary funding

e) How long do you anticipate it lasting?

Finally, if you have already spent the discretionary funding,

f) Have you spent more from your own budget and if so

g) By how much?

If you haven't yet spent all your discretionary funding - and bearing in mind the Government has said that councils will not be able to recoup on discretionary overspend

h) Have you or do you plan to allocate additional funding to support local residents?

 

 

a) 102 applications made

b) 44 have been granted

c) 58 have not been paid (57 refused and one is pending more information before a decision is made)

d) The Council has not run out of the discretionary fund as of today’s date (16 December 2020)

e) It is anticipated that the funding will run out by the end of this week, 18.12.2020

f) The Council has not spent it all as of today’s date (16 December 2020)

g) N/A at this stage

h) The Council has not made a decision yet as to whether or not it will be able to allocate additional funding to support residents with the Test and Trace payment scheme or if the discretionary fund will need to close

None
7578 24.12.20

CON29 information relating to a property at EX32 0BJ

Applicant advised that no information is held

None
7580 16.12.20

1. Main contact details of the person responsible for this at the council

2. Who is the Council’s the mobile phone network supplier?

3. Is the agreement directly with the network or a 3rd party supplier, if 3rd party please supply details?

4. Number of Mobile Phone Numbers (MPN’s) in the agreement

5. How much data usage does the Council have?

6. How much is spend per month?

7. Agreement renewal date

1. Nina Lake, Business Information Systems Manager, 01271 388243
2. Vodafone and EE
3. Direct with suppliers
4. 130 Vodafone, 50 EE
5. Approximately 20GB per month
6. Approximately £1,100.00
7. Out of Contract, rolling
None
7581 24.12.20

CON29 information relating to a property at EX33 2PD

Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
7585 23.12.20

The following data points on council spending on green spaces:

- Amount spent on decoration of green spaces, broken down by the following costs; trees, flowers, bedding, bulbs, shrubs, plants, plant pots and hanging baskets

- Amount spent on green space maintenance, ie salary costs for groundskeepers, machinery and equipment maintenance

Please could you provide the data broken down separately over the following years:

- 2019
- 2020
- 2021

Please note that the information is recorded and therefore supplied for the following financial years:

2018/19

Purchase of trees = £1,987
Purchase of bedding plants = £17,543
Purchase of shrubs/herbaceous/bulbs = £7,298

2019/20

Purchase of trees = £1,948
Purchase of bedding plants = £12,907
Purchase of shrubs/herbaceous/bulbs = £7,814

2020/21 (estimated)

Purchase of trees = £4,500
Purchase of bedding plants = £3,050
Purchase of shrubs/herbaceous/bulbs = £7,300

The price of pots are included in the purchase of plants. We have not purchased any hanging baskets

It is difficult to give a cost on salaries/equipment/machinery/repairs etc. as this contract is formed as a partnership with Barnstaple Town Council, Torridge District Council and North Devon Homes and therefore the costs would be split between the four partners. Our contractor is unable to break down the costs incurred by North Devon Council as these are not spread equally across the contract

Contractor details: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=719bc380-1a95-e511-8105-000c29c9ba21&p=696a9836-1895-e511-8105-000c29c9ba21  

None
7591 24.12.20

1. The number of Full Time Equivalent building control inspectors employed by the local authority at the date of this FOI (or as close as records allow)

2. The number of Full Time Equivalent building control inspectors employed by the local authority on 1 January 2010 (or as close as records allow)

3. The annual cost to the authority of building control staff salaries for
the most recent financial year

4. The annual cost to the authority of building control staff salaries for the financial year 2010/11

1. 6.8
2. 7
3. £287,925
4. £277,936

Please note that these figures are not directly comparable as the Authority now operates as a Partnership with Mid Devon which was not the case in 2010

None
7594 23.12.20

CON29 information relating to a property at EX32 9JR

Applicant advised that no information is held

None
7596 24.12.20

1. The staffing structure of the following departments:

Legal and Governance Department
Human Resources Department
Policy and Communications Department
Finance and Accounting Department
Payroll Department

2. What the total spend on Temporary/Interim staff has been in the last twelve months?

3. Which/if any recruitment consultancies have been used to provide these staff?

1. Applicant provided with copies of the requested structures, where held, which are available upon request

2. This information is provided in a dataset that is published on the Council’s website and is updated annually:

https://www.northdevon.gov.uk/open-data/?ID=BB3BE107-A1BE-4C6F-BE50-0A16551EA1B2&DS=4005

3. Comensura; details of which a published on our Contract Register:
https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=439b9077-518f-e811-80ed-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21

None
7598 24.12.20

CON29 information relating to a property at EX31 3UN

Applicant advised that no information is held

None
7601 30.12.20

1. How many litter fines did the local authority issue in the year 2019?

2. How many litter fines did the local authority issue in the year 2020 so far (up until the receipt of this email)?

3. Please give a total figure in pounds for the amount of money charged in litter fines in the year 2019

4. Please give a total figure in pounds for the amount of money charged in litter fines in the year 2020 so far (up until the receipt of this email)

5. Do you employ a private firm to issue litter fines on behalf of the council? If yes, what are they called?

6. If so, please give a figure for the number of litter fines issued by that company in the year 2019?

7. And a figure for the number of litter fines issued by that company in the year 2020?

8. Please also give a total figure in pounds for the amount of money charged in litter fines in the year 2019 and the year 2020 by that company

 

1. I accordance with Section 21 of the Act, this information is published on the Council’s Open Data page and is updated annually:
https://www.northdevon.gov.uk/open-data/?ID=B51726BB-93ED-47AD-80F1-3E4AB3A25D63&DS=4005

2. In accordance with Section 22 of the Act, this information is intended for future publication, and is anticipated to be made publicly available during February 2021, via the same link as given above

3. In accordance with Section 21 of the Act, this information is published on the Council’s Open Data page and is updated annually:
https://www.northdevon.gov.uk/open-data/?ID=B51726BB-93ED-47AD-80F1-3E4AB3A25D63&DS=4005

4. In accordance with Section 22 of the Act, this information is intended for future publication, and is anticipated to be made publicly available during February 2021, via the same link as given above

5. No, the Council does not employ any private firms

6. Not Applicable

7. Not Applicable

8. Not Applicable

Sections 21 and 22 of Act