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Ref: Response Issued: Information Requested: Response: Exemptions:
6823 03.12.19

According to Public Health England, Local Authorities under the Housing Act/housing health and safety rating system are responsible for ensuring compliance of radon assessment, monitoring/testing and remedial works by landlords in radon risk areas; North Devon Council's boundaries contain such a radon risk area (Google "UK Radon Map"). What current measures do the council take to ensure such compliance (please be detailed)

Applicant advised that the Council does not hold any information, documentation, procedure or policy that specifically sets out the measures that is takes to ensure Radon compliance by landlords within the North Devon area

The Council will use its regulatory powers under the Housing Act 2004 to reduce the hazard presented by radon in privately rented accommodation.  Information can be found via the following link: https://www.ukradon.org/information/tenants

The Council’s Private Sector Renewal Strategy is currently being updated and the Council’s approach to addressing this area of concern will be reviewed as part of this process.  Officers are exploring possible models of proactive protection

https://www.northdevon.gov.uk/media/65456/ndc_private_sector_housing_renewal_strategy.pdf

None
6827 05.12.19

The following information on energy efficiency improvements made to council-owned commercial buildings and housing stock

1. What energy efficiency improvements have been made by the Council to homes in its area in each of the past five years (including both council-owned and privately owned homes, breaking this information down by:

a) the number of homes that received energy efficiency improvements in each year

b) how much money was spent in each year on energy efficiency improvements for homes

c) A brief summary where appropriate of what overall improvements were made

2. A breakdown of the Energy Performance Certificate of all commercial properties owned by the Council, providing:

a) the number of commercial properties rated in each category (A-G)

b) stating whether any of these have improved in the past five years

Privately owned homes and Council’s assistance with ECO Top Up Grants:

North Devon Council introduced a grant to provide top up funding for energy efficiency measures where EcoFlex funding ECO Top Ups (HHCRO) have been provided by energy providers but the available funding does not cover the full cost of the work.  For owner occupiers and private landlords a maximum of up to £1,000 is available.  To qualify for the top up a survey must be carried out by the energy provider, a local installer or an agency and qualifying works identified.  In November 2019 the amount of the grant was increased to £2,000

 

1. A) 2019/20 = 148 households to date

    B) 2018/19 = None

        2019/20 = £127,820.53 to date

   C) The grant would general cover any of the following: mains gas boiler replacement, loft  insulation, cavity wall insulation, non-gas boiler replacement, replacement storage heaters, internal or external wall insulation, room in roof insulation, flat roof insulation.  The majority of grants provided were for gas boiler, cavity wall insulation and loft insulation

Temporary Accommodation Housing Stock:

1.A,B,C) The properties the Council owns are temporary accommodation, it has not carried out specific energy efficiency repairs but have brought them up to a decent standard.  The Council does not have Council owned properties that are rented out on a rental basis such as social housing.

2. B = One

    C = Six

    D = Five

    E – Five

Rating EPC’s. The improvements have not been made as the buildings are listed

None
6842 02.12.19

1. The name and contact details of any organisation/provider that you grant fund or commission in your locality to provide services and/or support (in some cases also known as social infrastructure support, capacity building or organisational development) to not for profit organisations

2. The monetary value of any such contract or commission

3. A copy of the tender specification that was used to procure that service, alongside any amendments that were made when the contract was awarded

Go North Devon

The Shopmobility Centre

Albert Lane

Barnstaple

Devon EX32 8RL

Tel: 01271 328866

www.gonorthdevon.co.uk

£14,720

North Devon Voluntary Services Ltd

Suite 206 Queens House

Queen Street

Barnstaple

Devon

EX32 8HJ

Tel: 01271 866300

admin@ndvs.org.uk

£17,000

Torridge North Mid and West Devon Citizens Advice

The Old School House

13 Bridgeland Street

Bideford

Devon

EX39 2QE

£45,000

All the payments are the amounts paid in 2019/20 and the budgets are agreed as part of the annual budget framework

None
6843 03.12.19

In Excel, a list of all commercial properties where a
completion notice has been served since 1 January 2019

  • The Billing Authority Reference Number of the property being deemed complete by the notice
  • The address of the property being deemed complete by the notice
  • The date the Completion Notice was issued
  • The date the property was entered into the Rating List
  • The recipient company name
  • The address to which the notice was sent

Information provided to the applicant in Excel, with some personal data redacted where appropriate (spreadsheet available upon request)

Section 40 of Act
6848 02.12.19

1. A copy of response issued in response to FOI 6741

2. Please provide an estimate of the gross expenditure on Specified Exempt Supported Accommodation in 2016/17, 2017/18 and 2019 financial years by the Cell Number against which the expenditure has been reported in the Council’s Subsidy Claim for that year

3. In respect of the 2018/19 estimate of expenditure in Question 2 what is the name of each landlord in respect of which claims were paid and the total amount paid to each?

4. How many Specified Exempt Supported Accommodation cases were receiving Housing Benefit for the week commencing 30 September and how much was the weekly gross eligible rent, split by type of accommodation (eg. exempt, specified temporary etc.) and the category of support (eg. homelessness, drug and alcohol, mental health learning disabilities etc.)?

1. Applicant directed to the Council’s October 2019 Disclosure Log (which is no long held/published) 

2. This information is not held in a way that it can be easily provided, therefore the only way in which it could be supplied would require a manual search of the system used by the Benefits team to identify, locate, retrieve and then the collate the information

It has been estimated by the Benefits team that it would take approximately 156 hours to provide the requested information.  Each claim would require approximately 10 minutes and so the totals for the each of the requested years are as follows:

2016/17 = 441 claims (73.5 hours)

2017/18 = 210 claims (35 hours)

2018/19 = 285 claims (47.5 hours)

The procedure would cause serious disruption to the day to day working of the Benefits team and therefore we are unable to process this part of your request any further. As set out in the previous paragraph, the Council has the right to refuse to provide the information in accordance with Section 12 of the Act

3. Applicant provided with this information in Excel format (available upon request

4. As 3 above

Section 12 of the Act
6853 02.12.19

How much was spent on statutory/public notices in 2016-17, 2017-18, and 2018-19?

If the specific number is not possible to provide, then please provide an estimate as a percentage of total advertising spend

If the full information cannot be provided, please provide it in order of most recent year (2018-19) to least recent year (2016-17)

The Council does not record the specific spend, therefore the estimated amounts spent on statutory/public notices for the requested years are as follows:

2016/17 = £25,000

2017/18 = £17,000

2018/19 = £23,000

None
6862 16.12.19

1. Does the authority have a mandatory requirement for the display of livery on licensed private hire/hackney carriage vehicles? Yes/No

2. If yes, does this relate to either:

a) Council Livery

b) Company Livery

c) Both Council and Company Livery

3. If Council Livery or Company Livery is required, does the Council permit magnetic signage? Yes/No

  1. No
  2. N/A
  3. N/A
None
6866 187.12.19 Council usage of prepaid/pre-payment cards Applicant provided with the information in Excel format (available upon request) None
6868 02.12.19 CON29 information relating to a property in EX34 9DA Applicant advised that no information is held None
6869 03.12.19

List of companies, businesses and charities that have become responsible for business rates within your council area, between and including the 15-30 November 2019, including:

  • Full business name
  • Full property address including the postcode
  • Liable date
  • Property type

Applicant advised that the Council is unable to provide the information sought in the format requested

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in July and October 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005       

Applicant advised that the next update will be carried out and published in January 2020

Sections 16, 21 and 22 of Act
6871 13.12.19 CON29 information relating to a property in EX35 6NU Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6872 04.12.19 CON29 information relating to a property in EX32 7AJ Applicant advised that no information is held None
6873 13.12.19 CON29 information relating to a property in EX36 4QP Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6874 11.12.19

1. How many households in your local authority area made an unsuccessful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year?

2. How many households in your local authority area made a successful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year?

3. Including any successful claims made during the 2018/19 tax year, how many households in your local authority area were successfully claiming a disabled band reduction on their council tax bill as of 5 April 2019?

4. How many households in your local authority area paid council tax during the 2018/19 tax year?

5. What is/are your policy/policies in relation to backdating a successful claim for a disabled band reduction to a council tax bill?

6. What methods (such as online or by post) do you use to make residents in your local authority area aware of the existence of the disabled band reduction to a council tax bill?

1. This information is not recorded

2. Nine households

3. 254

4. 45,685 households were sent a Council Tax bill 1 April 2018

5. We backdate as far back as evidence can be provided to support a retrospective application

6. Information regarding this found on the reverse of our bills and on our website https://www.northdevon.gov.uk/council-tax/discounts-exemptions-and-support/

None
6876 10.12.19

The Government announced in the Budget on 29 October 2018 that it will provide a business rates retail discount scheme for occupied retail properties with a rateable value of less than £51,000 in each of the years 2019-20 and 2020-21. Guidance on eligible hereditaments was issued by MHCLG in November 2018

1. How many hereditaments in the authority which are not already receiving 100% small business rates relief have thus far been granted relief under this retail discount scheme in relation to the 2019/20 rate year

2. The aggregate amount of this relief which the authority expects to grant to ratepayers not in receipt of 100% small business rates relief for the entire 2019/20 rate year

1. 321

2. £837,979.77

 
6877 11.12.19

1. How many recycling bins have been rejected by your council over the past 12 months due to contamination?

2. How many fines have been given out over the past 12 months, and the total monetary amount of fines set in past 12 months for contaminated recycling bins?

3. How much have rejected recycling bins cost the council over the past 12 months?

Would you have figures for questions 1, 2 and 3 for the years from 2014 – 2019?

1. 01.12.18 – 30.11.19 = 6,087 broken down by the following:

5,871 recycling boxes (Glass, tins, plastics etc.)

216 Garden waste recycling wheelie bins

2. No fines have been issued between 2014 and 2019 to date

3. This information is not recorded by the Council

The Council’s records in relation to the above are no longer held prior to March 2017 due to a change in software used; therefore we are only able to supply the following data which is held:

01.12.16 – 30.11.17 = 956 broken down by the following:

856 recycling boxes (Glass, tins, plastics etc.)

98 Garden waste recycling wheelie bins

01.12.17 – 30.11.18 = 6,977 broken down by the following:

6,538 Recycling boxes (Glass, tins, plastics etc.)

439 Garden waste recycling wheelie bins
None
6878 10.12.19

1. In the last 3 years, what is the total number of infectious disease notifications the council received?

- How many of these were for E.coli?

- How many of these were for Salmonella?

- How many of these were for Listeria?

2. In the last 3 years, how many infectious disease outbreaks have occurred in the Council’s area?

1. In 2017, 2018 and 2019 to date, a total of 244 infections disease notifications received, broken down as follows:

E.coli = Four

Salmonella = 22

Listeria = None

2. None (discounting any Norovirus outbreaks, which the Council does not tend to be notified of)

None
6879 06.12.19 CON29 information relating to a property in EX34 0BB Applicant advised that no information is held None
6880 10.12.19 ENF 11404 - Breach of TPOs - Glebe House, Kings Nympton – copies of correspondence between Planning Enforcement team and owners and the Enforcement Team and Conservation Officer Information provided to the applicant (available upon request) None
6881 13.12.19 CON29 information relating to a property in EX34 7HQ Applicant provided with the information, where held and also directed to the Council’s website for some of the information None
6882 18.12.19

1. The total number of lock-up store sheds (sometimes known as "pram sheds" ) owned by the council

2. The total number of these store sheds that are currently empty

3. The total number that are currently let to council estate residents

4. The total number that are let to others

5. The estimated average total space in square foot each store shed
  1. None
  2. N/A
  3. N/A
  4. N/A
  5. N/A
None
6883 20.12.19
  1. Is North Devon an Article 4 area relating to HMOs (changing of use from c3 to c4)?
  2. Do HMO properties require mandatory acoustic insulation and the passing of a sound test?
  3. Are there plans for a single VOA (council tax) banding for HMO properties?
  4. Is there any extra costs for every additional rooms, eg. if the number of rooms goes above 5?
  5. How long does the license last for?
  6. What is the population of North Devon?
  1. No
  2. No
  3. This question would need to be answered by the Valuation Office Agency, as they are responsible for the banding of all domestic property: https://www.gov.uk/government/organisations/valuation-office-agency
  4. No
  5. Two years
  6. ONS 2018 Figure = 96,110
 
6884 09.12.19 A complete and up-to-date list of all business (non-residential) property rates data for the local authority that are currently receiving Small Business Rates Relief, including that property details of any property in receipt of the 12 month extension of Small Business Rate Relief are also provided, in CSV or Excel format

Applicant referred to Council’s Business Rate datasets which are published and updated quarterly:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

 

Sections 16, 21 and 22 of Act
6885 09.12.19

a) Details of businesses that the Council holds credits for, in Excel format, providing the following:

  • Start date of rates account
  • End date (if ended)
  • Property address credits held on
  • Year of credit
  • Credit amount

b) A separate Excel document of all businesses with a Rateable Value under £12,000 that have note applied for Small Business Rate Relief that qualify for it with the following details:

  • Company Name
  • Start date of rates account
  • Property Address
  • Rateable Value

a) The Council no longer publishes the details of individual business rates credits. Following careful consideration of the ICO decision for Wandsworth Council (FS50619844) and discussions with the Council’s Revenues team which holds this data, the Council considers that the continued publication of this data would be likely to prejudice the prevention and detection of crime and therefore the Council considers that this data is now exempt from disclosure under Section 31(1)

b) Applicant directed to the Datasets on Council website called ‘All NDR Properties Occupied and Empty as at 1 July and 1 October 2019: https://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

The datasets will indicate whether the account is in receipt of SBRR by a yes or no (column R), however it does not indicate those that might qualify but is not being claimed. The datasets also provide the Liability Start date (column Z)

Sections 16, 21, 22 and 31 of Act
6886 09.12.19 CON29 information relating to a property in EX35 3AZ Applicant advised that no information is held None
6887 09.12.19 CON29 information relating to a property in EX16 8AA Applicant advised that no information is held None
6888 17.12.19

The applicant requested to know whether:

a) The Council holds personal email addresses as part of its Electoral Register, and if so

b) How many emails it holds in the Electoral Register?

c) What the source or sources of these emails is?

d) Whether the Council has included all or some portion of these emails as part of the datasets the Council gave to election candidates at the 2019 General Election

e) If so, how many emails were supplied?

f) Whether the Council supplied email details in other prior elections?

a) The Council does not hold email addresses as part of the Electoral Register.

b) N/A

c) N/A

d) N/A

e) N/A

f) N/A

None
6889 10.12.19

A complete and up-to-date list of all business (non-residential) property rates data for the local authority, and including the following fields:

- Billing Authority Reference Code (linking the property to the VOA database reference) 

- Firm's Trading Name (ie. property occupant) 

- Full Property Address (Number, Street, Postal Code, Town) 

- Occupied / Vacant 

- Date of Occupation / Vacancy 

- Actual annual rates charged (in Pounds)

If able, please provide the exemptions and/or Reliefs that a particular property may be receiving

Applicant referred to the Council Business Rates datasets that are published quarterly:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

The Rateable Values for each are provided with the spreadsheet and can be used to calculate the business rates paid by multiplying the RV by the rate poundage, which is set each year by the Government:

The poundage for 2019/2020 is as follows:

Standard multiplier – 50.4 pence

Small business multiplier – 49.1 pence

In accordance with Section 22, the datasets will be updated in January 2020

Sections 16, 21 and 22 of Act
6890 24.12.19

CON29 information relating to a property in EX34 9DA

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6892 11.12.19

If North Devon Council has entered into a LOBO Loan, please provide the following information:

  1. How many LOBO loans has North Devon Council entered into?
  2. In relation to question 1 above, in respect of each LOBO Loan:
    1. On what date was the loan documentation signed?
    2. Which financial institutions acted as the lenders?
    3. Did you receive any financial advice before entering into the LOBO Loan, and if so, from which organisation?
    4. Has the lender exercised their option under the LOBO Loan and increased the interest rate?
  3. If the answer to question 2(d) above is yes, did North Devon Council opt to continue with the LOBO loan at the increased rate of interest, or repay the loan?
If the answer to question 3 above is that North Devon Council opted to repay the loan, were any early repayment penalties applied by the lender? 
  1. None
  2. N/A
  3. N/A
  4. N/A
None
6893 11.12.19 CON29 information relating to a property in EX32 7DP Applicant advised that no information is held None
6894 27.12.19

1. What is the email address of the person in your organisation who is responsible for the management of Subject Access Requests / DPA Requests?   

2. What percentage of Subject Access Requests have been responded to on time since 25th May 2018? If you do know have this figure please provide a figure for what you do have?

3. On average how many SAR/DPA requests does your authority receive in a month? 

4. How many SAR officers are employed by your organisation who work on Subject Access Requests? 

5. What is the generic email address of the team which deals with SARs / DPA requests within your organisation? 

6. How many overdue Subject Access Requests do you currently have?

1. dataprotection@northdevon.gov.uk

2.100%

3. Q1 2018/19 = 3

    Q2 2018/19 = 4

    Q3 2018/19 = 2

    Q4 2018/19 = 2

    Q1 2019/20 = 0

    Q2 2019/20 = 2

4. The Data Protection Officer plus two administration officers.  These individuals do not work full time processing Subject Access Requests.  Data protection forms a fraction of the workload of these individuals

5. As 1 above

6. None

 
6896 13.12.19 CON29 information relating to a property in EX323 9JG Applicant advised that no information is held None
6897 30.12.19
  1. The number of licenced dog breeders in your local authority* during the following periods:
  1. 1st October 2016 – 30th September 2017
  2. 1st October 2017 – 30th September 2018
  3. 1st October 2018 – 30th September 2019

*If your local authority is the result of a merger and was not in existence during this period, please provide the number of licenced breeders that were licensed by the constituent local authorities before the merger

2. For the period 1st October 2018 – 30th September 2019, could you provide the additional figures for the following:

a) The number of breeding licences issued in this period to licence holders who have bred one or two litters

b) The number of breeding licences issued in this period licence to holders who have bred three or more litters

c) A breakdown of star ratings (from 1 to 5 stars) issued to all licenced dog breeders in this period

d) The number of licence applications refused over this period

e) The number of unannounced inspections that have taken place over this period, and the number which resulted in remedial action required by the licence holder or revocation of a licence

3. Your fee structure for licensing of dog breeding establishments

4. The number of breeding licence holders in your authority who are part of a UKAS accredited scheme

5. With regards to licensing condition 6.5**:

a) How many licenced breeders in your area have failed to comply with licensing condition 6.5?

b) For those in breach, what corrective action was taken?

** Licensing condition 6.5: “No dog may be kept for breeding if it can reasonably be expected, on the basis of its genotype, phenotype or state of health that breeding from it could have a detrimental effect on its health or welfare or the health or welfare of its offspring.”

6. The total number of breeding bitches present at licensed premises in your local authority

1. a) = Six

    b) = Six

    c) = Four licences issued. During this period another 5 licence applications were received to breed dogs under The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018. These premises were inspected by the Licensing Officer but due to heavy workload the licences had not been issued

2. a) = Zero

    b) = Four

    c) = Out of the 4 licences issues for this period, 2 premises received 5 stars, 1 received 3 stars and 1 received 1 star

   d) = Zero

   e) = Zero

3.Fee structure provided in Word format (available upon request)

4. One

5. a) = Zero

    b) = N/A

6. 73

None
6898 16.12.19

Community Toilet Scheme:

How many FTE toilet attendants were employed or contracted by the council in financial year 2008/09?

The Council does not run a Community Toilet Scheme as per the scheme the applicant provided the link to in Richmond

2008/09 the Council employee 1 PTE and 9 FTE toilet attendants

2018/19 the Council employed 2 PTE and 3 FTE toilet attendants

None
6900 20.12.19
  • Please provide a list of all the organisations who provide Support Exempt Accommodation within the Local Authority?

  • What is the current highest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?

  • What is the current average achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?

 

  • What is the current lowest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?

List of all organisations who provide Support Exempt Accommodation within Local Authority:

  1. Eagle Communities
  2. Encompass
  3. Freedom Communities
  4. North Devon Council
  5. Progress Housing
  6. Rethink
  7. Sanctuary
  8. Trinity
  9. Westmoreland
  10. Encircle
  11. Golden Lane Housing
  12. Young Devon

Current highest achieved gross rent in Support Exempt Accommodation in LA for both self-contained and shared accommodation:

Self-contained = £354.61

Shared accommodation = £270.49

Current average achieve gross rent in Support Exempt Accommodation in the LA for both self-contained and shared accommodation:

Self-contained = £189.25

Shared accommodation = £231.20

Current lowest achieved gross rent in Support Exempt Accommodation in the LA for both self-contained and shared accommodation:

Self-contained = £106.71

Shared accommodation = £137.65

None
6901 16.12.19

List of companies, businesses and charities that have become responsible for business rates within your council area, between and including the 1 - 15 December 2019, including:

  • Full business name
  • Full property address including the postcode
  • Liable date
  • Property type

Applicant advised that the Council is unable to provide the information sought in the format requested

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority in July and October 2019:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005        

Applicant advised that the next update will be carried out and published in January 2020

Sections 16, 21 and 22 of Act
6903 24.12.19

CON29 information relating to a property in EX34 0DR

Applicant provided with the information, where held and also directed to the Council’s website for some of the information

None
6906 18.12.19

1.The total number of high-rise residential blocks (over 18 metres) currently in the council area*

2. The total number of high-rise residential blocks (over 18 metres) currently in the council area that have any type of exterior cladding.

3.Of those in Q2, the total number of blocks that are known to have**:

a) Combustible cladding

b) Aluminium composite material (ACM) cladding

c) High-pressure laminate (HPL) cladding

4.The total number of high-rise residential blocks with any type of exterior cladding (ie. Q2) that have undergone cladding fire safety tests, since June 2017

5.Of all those that have been tested, the outcome of that tested, the outcome of that test in the following categories:

a) Passed test

b) Failed test and remedial work completed

c) Failed test and remedial work ongoing

d) Failed test and remedial work not yet started

*If the Council only records this information for social/council housing (and not private and/or housing association housing), please provide the information available and state what is included in your response

**There will be crossover in these categories - ie. b) and c) will be subsets of a)

  1. None
  2. N/A
  3. N/A
  4. N/A
  5. N/A
None
6917 24.12.19 CON29 information relating to a property in EX31 3AZ Applicant advised that no information is held None