Ref: Date of Response: Information Requested: Response: Exemptions:
4978 04.10.17 Information relating to incidents, reported to the Council, for the parish of Instow and the beach for dog fouling and dog control issues, covering the period 1 January 2012 – 17 August 2017 Information provided to the applicant, where held.  Small amount of personal information redacted and withheld where it would identify living individuals Regulation 13
4979 11.10.17 Copies of all documented information (written and electronic) between Council officers, members and employees of the Council and Council members and employees of Instow Parish Council concerning Instow Beach and surrounding area relating to: dog fouling, dog controls and any possible Public Spaces Protection Order being considered/consulted upon between 1 January 2012 – 17 August 2017 Information provided to the applicant, where held.  Small amount of personal information redacted and withheld where it would identify living individuals Regulation 13
5016 25.10.17

For the years 1 August 2015 – 31 July 2016 and 1 August 2016 – 31 July 2017: 

  1. How many statutory nuisance complaints did the council receive?
  2. How many noise abatement orders did the council issue?
  3. How many noise abatement orders have been broken?
  4. How many fines were given out for broken noise abatement orders?
  5. What was the total value of these fines?
  6. The number of complaints received in each of the following categories:

a)    Noise (including loud music and barking dogs)

b)    Artificial light (except street lights)

c)    Smokes, fumes, gases

d)    Build up of rubbish

e)    High Hedges, trees, boundaries

f)     Animals (smells, damage, number of animals)

g)    Condition and maintenance of domestic premises

h)    Parking and vehicles including mobile homes, caravans and other motorised and non-motorised vehicles

1. 15/16 = 499  16/17 = 418

 

2. 15/16 = 1      16/17 = 3

 

3. 15/16 = 0      16/17 = 0

 

4. 15/16 = 0      16/17 = 0

 

5. 15/16 = 0      16/17 = 0

 

6. a) 15/16 = 297

        (38 = loud music, 60 = barking dogs)  

a)    16/17 = 234

         (22 = loud music, 61 = barking dogs)

 

b)    15/16 = 7    16/17 = 3

c)    15/16 = 43  16/17 = 43

d)    15/16 = 77  16/17 = 53

e)    15/16 = 2     16/17 = 1

f)     15/16 = 11   16/17 = 10

g)    15/16 = 5     16/17 = 12

h)   15/16 = 14   16/17 = 13

None
5033 05.10.17

1. The amounts in rent paid by First Priority Housing Association to the body Funding Affordable Homes as set by the Council in relation to a two bedroom property in Barnstaple, EX32 

2. Also, in relation to the same property

a) The weekly rent paid per tenant

b) The annual rent paid per property

The applicant was advised that the Council does not hold the amounts in rent paid by First Priority Housing Association to Funding Affordable Homes 

The Council does however hold the weekly rent paid per tenant and the annual rent paid for the property as referred to by the applicant, however, this information was refused as it is considered to be personal data of the tenant(s) of the property
Section 40 of Act
5048 04.10.17

A list of successful planning applications for renewable energy programmes within the Council’s area over the past 3 years and specifically relating to: wind turbines, commercial solar PV, Anaerobic Digesters and Commercial biofuel boilers.  Applicant requests the following for each 

Names and addresses and contact details (email and telephone number) of the applicants, as well as the size of the programme, date of approval
Information provided to the applicant, except for the telephone numbers and e-mail addresses of the applicants as this information is only recorded for the internal processing of planning applications.  Only the applicants name and address is required to be published via the Planning Tracker Section 40 of Act
5051 04.10.17

In Excel format, a list of the Council’s cost codes and a description of what each code stands for

“cost codes” refer to codes used by the council relating to a specific area of spending 

Information provided to the applicant, however they were advised that the list will include many cost codes that are no longer used by the Council None
5057 05.10.17

Full details of North Devon Council’s policy on the application of Section 44A of the Local Government Finance Act 1988 regarding the application of three months exemption of business rates for businesses in different sectors

Applicant advised that the Council does not hold a specific policy for the application of Section 44A of the Local Government Finance Act 1988, however all requests are considered on a case by case basis 

The general rule is a person who occupies part of a property is deemed to be in rateable occupation of the whole and because part of a property is temporarily not used it should not be taken out of rating 

On receipt of an application and in order to make a decision, the Council would request confirmation of the following 

• Which part of the property is unoccupied and why eg. part refurbishment of the property or moving premises over a phased period 

• That the part occupation is for a short period of time 

• The ratepayer needs to provide a map of the occupied and unoccupied areas 

On receipt of the above the Council would, depending on the individual circumstances and if considered appropriate, ask the Valuation Office to apportion the Rateable Value for the occupied and unoccupied parts of the property. The Valuation Office would then issue a notice certifying the Rateable Value for the occupied and unoccupied parts and the Council could then amend the charges accordingly applying any exemption for the unoccupied part.  Again depending on the individual circumstances, the Council could decide not to ask the Valuation Office to apportion the Rateable Value then full rates would be payable
None
5061 06.10.17
  1. A copy of the council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans)
  2. Are staff required to leave their place of work (for example, their desk or vehicle) to vape?
  3. Do staff and visitors have to leave the grounds of council owned or leased property to vape?
  4. Are staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape?
  5. Does the council's policy on the use of e-cigarettes differs in any way from the council's existing policy on smoking?
  6. Please detail the council's policy, if there is one, for staff smoking cessation and also if the Council encourages staff to use e-cigarettes as a means of smoking cessation
  7. When was the policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future
  8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smokefree legislation and should not be routinely included in the requirements of an organisation's smokefree policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future?
  9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies?

The applicant was provided with the following response: 

1. please see copy attached. The Council does not hold a separate policy; however the attached Health and Safety Smoke Free Premises Policy does include the use of e-cigarettes, which must not be used anywhere in or on Council premises or vehicles.

2. Yes

3. Yes

4. Yes

5. No

6. N/A

7. November 2014

8. Yes, the policy will be reviewed in the future

9. Not at present

None
5062 10.10.17 Information relating to apprenticeships with the Council

Information provided to the Council, where held

None
5063 06.10.17

Dangerous wild animal (DWA) licences: 

1) How many DWA licences are currently issued in the Council’s area?

2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species?

3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring?

4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species?

5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months?

  1. And on what grounds were they refused?

6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit 

Zoo licences: 

1) How many zoo licences are currently issued in your area?

2) How many zoo licences are issued for/ cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species?

3)    How many zoo licences are issued for/ cover bears and please indicate for each licence, the species and the number of animals per species?

4) If there are big cats or bears licensed in your area, please provide copies of all licences 

Travelling circus licences: 

1) How many licences are issued (as of the 1st of September 2017) to operate a travelling circus in your area?

2) What animals do these licences cover?

The applicant was provided with the following in response: 

DWA Licences 

  1. None – please see link to the Council’s website, where, if the Council had any licences for, the details would be published
  2. https://licensing.northdevon.gov.uk/PAforLalpacLIVE/1/Operator/Search/17
  3. N/A
  4. N/A
  5. N/A
  6. None
  7. N/A 

Zoo Licences 

  1. Four
  2. Two of the four zoos have big cats.  They include; two lions, three cheetahs, two caracal lynx, one northern lynx, two cougars and two leopards
  3. None
  4. Applicant provided with copies of the licences

Travelling Circus Licences 

  1. None have been issued. However Circus World Entertainment Company was issued with a Licence to Occupy for an event on Council lad as they annually visit around August time. Their last visit was 18-28 August 2017 
  2. None, the Council does not issue licences to Circus Companies with performing animals
 
5064  02.10.17  CON29 information relating to a property in EX31 2DL  Some information provided to the applicant.  Applicant also directed to other external authorities/organisations and the Council's website  None
5066 09.10.17

1.The number of times between 1st April 2016 and 31st March 2017 that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;

a) Council tax

b) Parking

c) Housing Benefit overpayments

d) Business Rates

e) Commercial Rents

f) Any other debt types, including any other overpayments 

By “private bailiffs/enforcement agents” those who are self-employed or who work for private companies, including as high court enforcement officers and include cases where Council employees have visited a property to execute a warrant 

2.The number of: 

a) Residential properties

b) Business properties

that fall within the Council area 

3. Does the Council signpost residents to one or more free debt advice agencies as part of your collections process?  (Yes/No) If so, which charities?

4. Has the Council adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of its collections process? (Yes/No)

5. Does the Council have a formal policy in place for dealing with residents in vulnerable circumstances as part of its collections process? (Yes/No)

6.Does the Council currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No)

7. Has the Council adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No)

1.       a) = 1,909

          b) = 1,018

          c) =    130

          d) =    165

          e) = None

          f) =  None   

2. a) = 45,294  b) = 5,518 

3. Yes; 

National Debtline at www.nationaldebtline.org Telephone: 0808 808 4000

Citizens Advice at www.citizensadvice.org.uk Telephone: 0844 411 1444

Stepchange at www.stepchange.org Telephone: 0800 138 1111

AdviceUK at www.carerscentre.com/home.php

Money Advice Service at ww.moneyadviceservice.org.uk/en or on 0300 500 5000

Gov.uk at www.gov.uk 

4. No 

5. The Council’s debt recovery policy is published on the Council’s website: http://www.northdevon.gov.uk/media/348700/debt-recovery-policy-2014_1.pdf

 

6. No 

7. No

 
5067 19.10.17 Housing Standards Enforcement information for the years 2014/15, 2015/16 and 2016/17 Information provided, where held None
5068 09.10.17 CON29 information relating to a property in EX34 0DA Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5069  02.10.17  A copy of the pre-application provided by the Council in relation to the Exeter Inn, Chittlehamholt A copy of the advice was provided, however a paragraph of the advice was redacted as it was considered that its disclosure would adversely affect the interests of the person(s) to requested the advice  

Regulation 12(5)(f)

5070 09.10.17 CON29 information relating to a property in EX34 9FH Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5071 09.10.17 CON29 information relating to a property in EX36 4RT Some information provided to the applicant. Applicant also directed to other external authorities/organisations  
5072 09.10.17 CON29 information relating to a property in EX34 9DJ Some information provided to the applicant. Applicant also directed to other external authorities/organisations  
5073 09.10.17 CON29 information relating to a property in EX32 9EN Some information provided to the applicant. Applicant also directed to other external authorities/organisations  
5075 06.10.17

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years)?

1 a) how many people currently have a valid licence to keep dangerous wild animals?

2. A breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1

3. How many licences have been revoked in those same years as requested in question 1 and the reasons given?

1. 2013 = One

    2014 = None

    2015 = None

    2016 = None

    2017 = None 

a) None 

2. North American Timber Wolves 

3. No licences have been revoked by the Council for the years as requested in Q1 above

 
5076 25.10.17

1)    How does the Council pay for postage on outbound mail? 

  • Franking machine
  • Royal Mail PPI or OBA account
  • Downstream Access provider
  • Hybrid Mail solution
  • Other (please specify) 

2)    How does the Council manage any mailshots? 

  • In-house using manual mail production and apply postage
  • Outsourced to a mailing house for print, fulfilment and postage
  • A combination of the above, depending on the number of recipients and mail piece content 

3)    What is the total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs,         envelopes, franking machines (and consumables,) staff resources and energy costs?

  • 1st class (single page colour, simplex)
  • 2nd class (single page colour, simplex)
  • Large letter (5 pages colour, duplex) 

4)    What is the overall spend on outbound mail per annum? 

5)    When will the Council next review outbound mail process and/or suppliers? 

6)    How does the Council ask potential suppliers to engage with the Council to introduce products or services? 

7)    Does the Council use a tendering website or purchasing consortium? If so, please specify 

8)    Is the Council bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify

1. Franking and  PPI/OBA Account

2. Combination of all bullet points 

3. 1st class – approx 51 pence (bw)

    2nd class – approx  36 pence (bw)

    Large Letter – approx 99 pence (bw)

4. Approx £100,000 pa

5. November 2020

6. At the moment the Council prefers to use existing procurement frameworks so it doesn’t actively engage with suppliers.  The Council would expect suppliers to be on a recognised framework

7. No

8. No

None
5077  02.10.17  Public Health Funeral information  

Applicant directed to the Council’s website where this information is published on a monthly basis:http://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005

Sections 16,21 and 22 of Act
5078 17.10.17

Local Government Services: National Agreement on pay and conditions of service, also known as “The Green Book” 

1. Section 10.3 – Sickness Scheme – information pertinent to the following clause contained within this section:

 “Authorities shall have discretion to extend the period of sick pay in exceptional cases” 

Applicant requests confirmation of, for the period 1 January 2010 to 31 August 2017: 

a)    Total number of employees who were afforded this privilege

b)    Total duration of the “Extension of Sick pay”

i)     In days; for each employee that was given an extension in exceptional circumstances

c)    The medical reason listed for the absence which warranted the Local Authority to use their discretion and extend the period of sick pay 

2. Section 10.9 – Sickness Scheme states: 

“An employee who is prevented from attending work because of contact with infectious disease shall be entitled to receive normal pay.  The period of absence on this account shall not be reckoned against the employee’s entitlements under this scheme” 

Applicant requests confirmation of, for the period 1 January 2010 to 31 August 2017: 

a)    Total number of employees who were afforded this privilege

b)    Total duration of the “Period of absence”

i)     In days; for each employee that was off work as a result of Section 10.9

c)    The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book”

d)    Whether the employee(s) was/were “infected” throughout the total paid sick period paid per Clause 10.9

e)    Whether the employee(s) was/were off and paid per Clause 10.9 due to the additional sequela and symptoms that were directly attributable to           the initial infectious disease

1. For the period 1 January 2010 – 31 August 2017: 

a)    Nil

2. For the period 1 January 2010 – 31 August 2017: 

a)    Nil

None
5079  09.10.17  CON29 information relating to a property in EX36 3AW Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5081 30.10.17

During the calendar years April 2017 to October 2017 and April 2016 to October 2016, the number of: 

1. Fixed Penalty Notices (FPNs) issued for littering 

2. Fixed Penalty Notices (FPNs) paid for littering

3. Prosecutions made for non-payment of Fixed Penalty Notices for littering 

(including FPNs issued for other offences such as dog fouling separately) 

4. Litter Abatement Notices under Section 92 of the Environmental Protection Act (EPA) issued 

5. Street Litter Control Notices (EPA Sections 93 and 94) issued 

6. Litter Clearance Notices (EPA Section 92A) issued

1.The details of Fixed Penalty Notices issued and paid for littering and a number of other offences such as dog fouling and straying, fly-tipping are contained within datasets which are published on the Council’s website and updated every 6 months and will be due for updating during January 2018:

http://www.northdevon.gov.uk/open-data/?ID=B51726BB-93ED-47AD-80F1-3E4AB3A25D63&DS=4005 

2.As 1 above 

3. This information is not currently published, however a new dataset is currently being prepared which will provide this information from 2014/15 to date.  The dataset is intended for future publication by end of November/early December 2017.  The information is not held in an electronic format that is can be easily identified and collated and therefore this requires two members of staff to manually search through files 

4. April 2017 to October 2017 = Nil

    April 2016 to October 2016 = Nil 

5. April 2017 to October 2017 = Nil

    April 2016 to October 2016 = Nil 

6. April 2017 to October 2017 = Nil

    April 2016 to October 2016 = Nil
Sections 16, 21 and 22 of Act
5082 23.10.17

1. What is the name of the Council’s budgeting and forecasting system?

2. Does the budgeting and forecasting system add on to the Council’s FMS (financial management system) or is it a standalone system?

3. When was the budgeting and forecasting system purchased (please provide the exact date if possible)?

4. What is the cost of annual support and maintenance for the budgeting and forecasting system?

5. Is the financial department currently in a shared service arrangement, if so; who with?

6. Is the IT department currently part of a shared service arrangement, if so; who with?

7. Does the Council currently have a works order management system, if yes, what is the name of this system?
  1. The Council currently use spreadsheets for budgeting and forecasting

 

  1. Stand alone budget and forecasting spreadsheets – Although budgets are uploaded to the Council’s Financial Management System

 

  1. The Council has always had Excel

 

  1. Zero – Other than the Microsoft license which we all would have anyway

 

  1. No

 

  1. No

 

  1. No
None
5083 16.10.17 CON29 information relating to a property in EX31 2NL Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5084 16.10.17 CON29 information relating to a property in EX31 3GS Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5085 16.10.17 CON29 information relating to a property in EX34 9SG Applicant advised that there is no information to reveal None
5086 31.10.17
  1. Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority?
  2. How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to?
  3. What measures do they take to ensure that properties are safe and suitable for children?
  4. Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? Yes/No
  5. Do you have a safeguarding policy that applies when placing families in B and Bs and/or temporary accommodation? (Please specify which one) Yes/No
  6. Do you seek advice from your Local Authority’s safeguarding service when you place families in B and Bs and/or temporary accommodation? (Please specify which one) Yes/No

1.Environmental Health Officer (Housing) will initially inspect properties. During placements inspections are carried out by Temporary Accommodation Officers and will refer onto Environmental Health Officer (Housing) where relevant 

2.As part of our Private Sector Leased agreement properties are inspected every seven days when unoccupied.  We also invite owners to carry out annual inspections.  During placements, the frequency of inspections is dependent upon the outcome of the households risk assessment 

3.Properties are inspected by Environmental Health Officer (Housing) in accordance with HHSRS (Housing Health Safety Rating).  Where the property is for use of families we will take into account HHSRS and where relevant safety measures are installed ie. stair gates 

4.No 

5.No. Officers within the Housing Options Service, including Temporary Accommodation Officers are provided with safeguarding training, access to relevant policies and procedures and can discuss any concerns with one of the Safeguarding Leads within the Authority 

6.No, unless we are aware of their prior involvement.  Officers within the Housing Options Service, including Temporary Accommodation Officers are provided with safeguarding training, access to relevant policies and procedures and can discuss any concerns with one of the Safeguarding Leads within the Authority
None
5087  09.10.17  Information about the way in which the Council administers Council Tax Relief/Reduction

Applicant directed to the Council’s website where this information can be found: 

NDDC CTR Scheme policy: https://www.northdevon.gov.uk/benefits-and-grants/council-tax-reduction/ 

http://www.northdevon.gov.uk/wbc/wbc-north%20devonsp17.htm (online calculator)

Sections 16 and 21 of Act
5088 16.10.17 CON29 information relating to a property in EX31 3GS

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5089  09.10.17  A list of business rate accounts where a ‘write on’ has been used since 1 April 2000 to cancel an overpayment which has not since been reversed Information fully refused, as to provide would exceed the cost limit (estimated number of hours to provide the information from 1993 – 2017 = 80 hours Section 12 of Act
5090  10.10.17 CON29 information relating to a property in EX33 1PP Applicant advised that there is no information to reveal None
5091  11.10.17

1. How many times in each year between 2011 and 2016 was the council subject to cyber attacks? Please break down these figures by type of attack eg. ransomware, malware, denial of service, phishing attack or other (please specify) 

2.How much money has the council invested each year between 2011 and 2016 on cyber/IT security? Please break down these figures by the type of improvement purchased 

3.Information about successful attacks (those which were able to steal or damage data or otherwise compromise IT security) between 2011 and 2016 

4.Specify the year of the successful attack, the type of attack, and the consequence eg data stolen, data damaged, service denied for X amount of time, council website hacked, council social media hacked, etc.) 

1. No successful attacks.  Unsuccessful attacks are not recorded by the authority 

2011

IT Security Training = Nil

Anti-Virus Software = 4,301.90

New Operating Software = Nil

Other Cyber/IT Security = 24,739.32

Total = 29,041.22 

2012

IT Security Training = Nil

Anti-Virus Software = 24,500

New Operating Software = Nil

Other Cyber/IT Security = 14,906.42

Total = 39,406.42 

2013

IT Security Training = Nil

Anti-Virus Software = Nil

New Operating Software = Nil

Other Cyber/IT Security = 46,417.00

Total = 46,417.00 

2014

IT Security Training = Nil

Anti-Virus Software = Nil

New Operating Software = Nil

Other Cyber/IT Security = 29,990.00

Total = 29,990.00 

2015

IT Security Training = Nil

Anti-Virus Software = 12,101.53

New Operating Software = Nil

Other Cyber/IT Security = 50,336.00

Total = 62,437.53 

2016

IT Security Training = Nil

Anti-Virus Software = 9,000.00

New Operating Software = Nil

Other Cyber/IT Security = 24,583.04

Total = 33,583.04

3.None 

4.None
None
5092  17.10.17 

As lead Council in a bid for Department of Communities and Local Government funding for domestic violence provision:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/592695/Funding_to_help_support_victims_of_domestic_abuse_2016-18.pdf

1. Has money from the Department of Communities and Local Government been awarded to the council already? What date did the funds arrive with the council? 

2. Have those funds now been passed on to all of the bid partners attached to the bid? On what date were those funds transferred? Or if not, when is the funding due to be allocated to them? 

3. Have any of the partners attached to the bid changed since the successful bids were announced in February

https://www.gov.uk/government/news/government-support-for-more-than-19000-victims-of-domestic-abuse

 
  1. Yes, £69,200 on 6 March 2017 and £363,872 on 11 May 2017
  2. No. Funding allocated to agreed partners as per the bid and is being drawn down as per approved schedule
  3. No
None
5093 25.10.17

Copy of statutory declaration in relation to a Certificate of Lawfulness application

Information provided to the applicant, with some 3rd party personal information redacted Regulation 13
5094 18.10.17

CON29 information relating to a property in EX31 4FL

Applicant advised that there is no information to reveal None
5096 18.10.17

CON29 information relating to a property in EX34 8EG

CON29 information relating to a property in EX34 8EG None
5097 17.10.17 

Data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector. The Council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011; 

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011 

(b) in how many instances this has followed the refusal of the offer by the applicant

a) Nil

b) Nil

None
5098 18.10.17

CON29 information relating to a property in EX31 2JZ

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5101 17.10.17

Data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector. The Council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011; 

a)the geographical location of the properties with which the council have made their PRSOs 

b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough

a) Nil

b) Nil

None
5105 13.10.17

CON29 information relating to a property in EX39 4RN

Information provided to the applicant, where held

None
5106 23.10.17

CON29 information relating to a property in EX35 6HW

Information provided to the applicant, where held

None
5107 31.10.17

1. How does North Devon Council collect from self employed residents their figures for earnings from self employment when calculating eligibility for Council Tax relief or reduction? 

2. What time period is used for the calculation, eg. previous tax year, previous calendar year etc.? 

3. Does North Devon Council apply a “floor” level which all self employed residents are judged to earn regardless of their actual earnings? 

4. If two residents have identical circumstances in all respects which are measured including amount earnt, but one is employed and one is self employed, do they qualify for the same level of relief or reduction in Council Tax?

1. North Devon Council would ask someone claiming Council Tax Support, who was working on a self-employed basis to provide their Accounts for the last complete year’s trading, alternatively they could complete a Self-Employed income form, a copy of which was provided to the applicant

2. The assessment would generally be the claimants last full years’ trading, using their trading year. In the first year of trading, that is to say before a full year has been completed, we would ask for income details covering a shorter period and updated them more often, For example by asking for the first 3 months trading figures, and then requesting the figures for the first 6 months after they have been trading that long and so on

3. North Devon does apply a floor figure to self-employed earnings, details of which are included in the Council Tax Reduction Scheme Policy, which can be found via the following link: https://www.northdevon.gov.uk/benefits-and-grants/council-tax-reduction/, the details of how income is calculated is covered in sections 19 to 29a

4. If two residents have identical circumstances in all respects which are measured including amount earnt, but one is employed and one is self-employed their entitlement to Council Tax Support would be the same. However the methods used to calculate the earned income to be used in the calculation differs between someone who is self-employed and someone who is employed in a PAYE job. Details of these differences can be found by following the above link to the Council Tax Reduction Scheme Policy

None
5110 23.10.17

CON29 information relating to a property in EX31 4FH

Applicant advised that there is no information to reveal

None
5111 24.10.17 CON29 information relating to a property in EX31 3GS Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5112 24.10.17 CON29 information relating to a property in EX31 4FL Information provided to the applicant, where held None
5113 24.10.17 CON29 information relating to a property in EX31 3GB Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5114 23.10.17

1. The number of Parking Charge Notices the Council has issued over the last 3 months (July 2017 - September 2017) 

2. The revenue from the Parking Charge Notices issued by the Council over the last 3 months (July 2017 - September 2017) 

3. The location ie. street or car park where Parking Charge Notices have been issued the most by the Council over the last 3 months (July 2017 - September 2017)

1. 2711 

2. The Council does not hold the information to accurately answer.  The Penalty Charge Notices issued between 1st July 2017 and 30th September 2017 are currently at various stages. As some may be cancelled following an acceptable challenge or may go to later stages of collection, where the penalty charge amount will increase, it is at present unknown what the total revenue from these particular Penalty Charge Notices will be 

3.Most Penalty Charge Notice were issued in the Cattle Market car park Barnstaple during the period 1st July 2017 – 30th September 2017
None
5115 18.10.17

Public Health Funeral information

Applicant directed to the Council’s website where this information is published on a monthly basis: http://www.northdevon.gov.uk/open-data/?ID=6D869870-EF56-455D-8985-3B36CA7B9D34&DS=4005

Sections 16, 21 and 22 of Act
5117 25.10.17

CON29 information relating to a property in EX36 3LS

Applicant advised that there is no information to reveal

None
5118 25.10.17

CON29 information relating to a property in EX39 4NN

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5121 27.10.17

CON29 information relating to a property in EX33 2HT

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5122 19.10.17

In Excel format, a full up to date list of businesses, charities and companies that have become newly liable for business rates between the 1st and 15th October 17, and including the following for each record; 

  • Business name
  • Full address and postcode
  • Date of liability
  • Rateable Value
  • Type of property

Applicant advised that the Council is unable to provide the information sought in the format requested 

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for NDR.  The system used by Revenues is a live system that is continually being updated 

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority as at 1 July 2017 and 1 October 2017, which are the dates that the reports were run by Revenues

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005 

Applicant advised that that the datasets will be updated during January 2018
Sections 16, 21 and 22 of Act
5124 31.10.17

CON29 information relating to a property in EX36 4FL

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5126 31.10.17

CON29 information relating to a property in EX31 3HW

Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5127 31.10.17

CON29 information relating to a property in EX32 9ER

Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5128 24.10.17 A breakdown of credit balances accrued since earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information: 
  1. The name of each business in respect of which non-domestic rate credit balances remain payable
  2. The value of over payment in each case which remain unclaimed
  3. The years(s) in which over payment was made and the hereditament address
  4. The name of each business in respect of which non-domestic rate credit balances have been written back on to the NDR account
  5. The value of write back in each case which remains unclaimed
  6. The Year(s) in which write back was made (if available) and the hereditament address that the write back relates to

Applicant directed to Council’s website where details of Credit Balances are published in form of a dataset and updated quarterly:

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005 

Information under D, E and F would require the manual checking of all accounts that had a 'write on' to ensure it had not been reversed. This would need to be done to validate the accuracy of the accounts identified in the 'write on' report. To identify the cases Revenues would need to run a transaction report for each individual year (going back to 1 April 2000, which is as far back as the information is held) and the accounts on each report would have to be checked manually 

The transaction report only gives details of the account number and the amount of the write on/off so once the relevant accounts had been identified the company name, address and amount of credit would have to be typed manually into a spreadsheet which again would require looking at each account individually and therefore the Council refused to provide this information as the time in which it would take to provide the information would exceed 60 hours and therefore exceed the cost limit of 18 hours as set under Section 12 of the Act

Sections 12 16, 21 and 22 of Act
5133 30.10.17
  1. How many tenant complaints have been made about the state of local authority housing, for each of the last five years
  2. How many of these complaints resulted in work being done on a tenant’s property, broken down for each of the last five years
  3. How many units of local authority housing does North Devon Council have, broken down for each of the last five years
  4. How many people are on the waiting list for a council house, broken down for each of the last five years

1 2 and 3. The Council does not have any housing of its own as this was transferred to North Devon Homes Ltd, 21 February 2000

4. This information is published via the monitoring reports on the useful information page of the Devon Home Choice website: https://www.devonhomechoice.com/useful-information-0

Sections 16 and 21 of Act
5135 25.10.17

What agreements the Council has around General Data Protection Regulation (GDPR) compliance services, replaces the 1995 EU directive (Directive 95/46/EC) and was introduced in May 2016 with full enforcement due in May 2018

If the Council does have agreement in place, the applicant requested the information below as follows: 

a) Supplier- name of the supplier

b) Contract Spend- The total annual spend of the agreement

c) Contract Duration- please provide me with the number of years and any potential extensions on the agreement

d) Contract Description- Brief description sentence of the service provided under the agreement

e) Start Date- When the agreement went like please provide me with the month and year

f) Expiry Date- When the agreement is likely to be expired. Month and year

g) Review Date- When is it likely the contract will be reviewed? Month and year

h) Contact details of the responsible for the contract(s) above. Name, Job Title, Contact Number and Email ID

If the Council does not yet have the GDPR agreement in place:

1. When does the Council plan to have this agreement in place?

2. When does the Council plan to go out to market for GDPR

3. Who within the Council will be responsible for this agreement?

4. Any other notes the Council can provide in relation to the future procurement of compliance services

The Council does not have any agreements around the General Data Protection Regulation compliance services nor does it currently have any plans to put any such agreements in place  

Compliance services for current and future data protection legislation will be provided in house, led by the Data Protection Officer.  As part of this process the Council is reviewing, and putting in place, terms within contracts with its existing and proposed future suppliers to ensure that the goods, services and works that are provided by these suppliers are compliant with the increased requirements of the GDPR

None
5139 30.10.17

A copy of the Air Pollution presentation and any associated reports as provided to Overview and Scrutiny Committee, 19 October 2017 under Part A Item 7

Applicant provided with a copy of the presentation slides produced by Environmental Health and also the direct link to the published minutes of the Overview and Scrutiny committee meeting of 19 October 2017

Sections 16 and 21 of Act
5143 30.10.17

CON29 information for a property in EX31 4TT

Applicant provided with the information requested by e-mail for fee of £5.42

None
5144 31.10.17

1. Does the Council use workflow tools to digitise scanned documents?

a) Yes
b) No

2. If yes, which tools does the Council use?

3. What processes has the Council automated through scan workflows?

4. What are the Council’s future investment plans for scan workflow solutions?

5. What is the Council’s IT budget for the year ahead?

a) £0 – 10,000
b) £10,0001 – £20,000
c) £20,001 - £30,000
d) £30,001 - £40,000
e) £40,001+

6. Is this an increase or decrease on the previous year?

a) Increase
b) Decrease

  1. Yes
  2. Civica Workflow 360 and Civica Authority Financials Scanning
  3. Council Tax, Business Rates, Benefits and Creditors
  4. The planning system is being reviewed
  5. e) £40,001+
  6. b) decrease
None
5145 31.10.17

How much has been raised per year, in each of the last five years from planning applications requiring off-site contributions for local needs housing in North Devon and also, how much has been spent per year over the last five years on local needs housing in North Devon

Received:

2012/13 = £255,150

2013/14 = £    5,000

2014/15 = £  28,125

2015/16 = £  43,755

2016/17 = £275,061

2017/18 as at 31.10.17 = £119,500 

Spend:

2012/13 = - £295,135

2013/14 = - £  52,080

2014/15 = Nil

2015/16 = Nil

2016/17 = - £100,000

2017/18 as at 31.10.17 = Nil
None
5147 31.10.17

For all business rates accounts: 

1. The Full address including postcode

2. Property reference number

3. The name of the account holder where it is not an individual (if individual, please leave it blank)

4. The rateable value of the property

5. if empty, The date on which the premises first became vacant

6. The type of property (if such information is easily available)

Applicant directed to the business rates datasets which are published on the Council’s website and are updated on a quarterly basis:

https://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005

Sections 16, 21 and 22 of Act