Ref: Date of Response: Information Requested: Response: Exemptions:
5238 09.01.18
  1. How many employees do you currently have?  
  2. How many scanners (not multifunctional devices) do you currently have to scan paper based documents?
  3. Which brand do you use (ie. Brother, Canon, Fujitsu, Kodak Alaris etc.)?
  4. Which scanner model do you mainly use?
  5. Who supplies these scanners?
  6. Do you have a contract for these scanners?
  7. If so, when does this expire?
  8. What Document Management system(s) do you use?
  9. What Electronic Patient Record (EPR)/Electronic Healthcare Record (EHR) do you currently use?
  10. What is the name, job title, and email address of the person responsible for your scanner fleet?
  1. 404 employees
  2. 23
  3. Fujitsu, Epson, Canon
  4. Fujitsu
  5. Various
  6. Some of the scanners are under contract, but this is part of the application contract
  7. The contract does not have an expiry date as it is a non-fixed term contract
  8. Civica Workflow 360
  9. Not used by the Council
  10. Mrs Nina Lake, Business Information Support Manager, nina.lake@northdevon.gov.uk
None
5239 02.01.18
  1. Internal space standards (these will most usually be the government’s published standards so I think you already have these)
  2. External private amenity space standards (flats)
  3. External private amenity space standards (houses)
  4. Communal private amenity space standards
  5. Minimum back to back distances
  6. Minimum side to back distances
  7. Separation distances to the side boundary (sometimes referred to as the ‘terracing effect’)
  8. Window to window distances
  9. Window to external amenity distances
  10. Car parking standards
  11. Cycle parking standards
  12. Waste storage standards
  13. percent Lifetime Homes (M4(2))
  14. percent Wheelchair Accessible Units (M4(3))
  15. Density standards (these could be minimum, maximum or a guide)
  16. Housing mix requirements
  17. Affordable housing policy
  18. Community Infrastructure Levy (CIL)

1-9. The Council does not have any standards or policy requirements

The following information (where available) is set out within the adopted North Devon Local Plan 1995-2011 (NDLP) and the emerging joint North Devon and Torridge Local Plan 2011-2031 (NDTLP). These documents can be viewed via the following link: http://consult.torridge.gov.uk/portal/planning/localplan/examination/

NDLP = document EB/POL4

NDTLP = documents SUB26 (submission version of local plan) and MMD01 (schedule of further proposed main modifications)

10. Car parking standards

NDLP – policy TRA7 (non residential parking) and TRA8 (residential parking)  and Table 5 (schedule to Policy TRA7 maximum operational parking standards and operational servicing arrangements)

NDTLP – policy DM06

11. Cycle parking standards

NDLP – policy TRA1A and Table 4 (schedule to Policy TRA1A cycle parking standards)

NDTLP – policy DM06 

12. Waste storage standards

Design guide on refuse storage for new residential properties (http://www.northdevon.gov.uk/media/290647/adopted-north-devon-bin-storage-guidelines-pdf.pdf)

NDTLP – policy DM03, together with paragraphs 12.27 to 12.31

13. percent Lifetime Homes (M4(2))

No policy requirement but support for such schemes (NDLP paragraph 7.50)

14. percent Wheelchair Accessible Units (M4(3))

No policy requirement

15. Density standards (these could be minimum, maximum or a guide)

NDLP – paragraph 7.24 indicates net density not less than 30 dwellings per hectare, which informs Policy HSG5

NDTLP – no density standard

16. Housing mix requirements

NDLP – policy HSG6 and Table 8 (housing mix)

NDTLP – policy ST17

17. Affordable housing policy

NDLP – policy HSG7 with percent affordable housing set out in paragraph 3.6 of the adopted Affordable Housing Code of Practice (http://www.northdevon.gov.uk/media/377544/affordable-housing-spg-final-draft.pdf). The differ between greenfield and brownfield sites and between the main towns and rural settlements

NDTLP – policy ST18 requires 30 percent affordable housing with a tenure mix of 75 percent social rented and 25 percent intermediate tenure

18. Community Infrastructure Levy (CIL)

The draft CIL for North Devon has not yet been submitted. The draft charging schedule is available on the Council’s website: http://www.northdevon.gov.uk/media/262483/cil_north_devon_draft_charging_schedule.pdf

The Council will decide how to progress with CIL once the extent of any Government reforms to CIL/section 106 are clarified

None
5244 02.01.18 

1. What payment methods does the Council accept for the payment of council tax at present? 

2. What payment methods will the Council accept for payment of Council tax from 13 January 2018? 

3. How much do/did the Council charge residents to pay council tax by debit card before 13 January 2018? 

4. How much do/ did the Council charge residents to pay council tax by credit card before 13 January 2018? 

5. How much will the Council charge residents to pay council tax by debit card from 13 January 2018? 

6. How much will the Council charge residents to pay council tax by credit card from 13 January 2018?

1. Direct Debit, Post Office/Payzone using barcoded bills, debit and credit card (24 hour payment line), cheques or in person by cash 

2. As above 

3. No charge 

4. 1.3 percent 

5. No charge 

6. No charge

None
5245 03.01.18  Flooding information regarding a site in Barnstaple (central grid ref: 256160,133660) Information provided where held, however the applicant was also advised that the information has been derived from a range of statutory bodies under the Duty to Cooperate, including Devon County Council, Environment Agency and South West Water None
5246 04.01.18

a) the number of drivers currently holding a taxi/Private Hire licence 

b) the number of drivers who hold a licence who hold a criminal conviction. Please detail the offence, and the date of the offence. Please detail whether the licence was awarded at original application, or on appeal 

c) please provide the number of drivers who were refused licences due to criminal convictions in 2017. please detail the type of offence, and whether this was a new application or a renewal

a) 265 Hackney Carriage/Private Hire Drivers 

    Seven Private Hire Drivers

    One Hackney Carriage Driver

 

b) and c)

The information requested under b) and c) is not recorded centrally within a database or computer system that the Licensing team can easily identify, locate, extract and collate

Licensing would need to manually check each of the 273 licenced driver files to identify, locate, retrieve and collate the information sought which they estimate they would need to spend approximately 10 minutes checking each licence file, meaning it would take approximately 45 hours to provide this information

Section 12 of Act
5248 24.01.18

1. For applicant households accommodated by the authority in bed and breakfast hotels (eg. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017 

a) the total number of households in such accommodation

b)the total number of households in such accommodation for more than 6 weeks but less than 13 weeks

c) the total number of households in such accommodation for more than 13 weeks but less than 26 weeks

d) the total number of households in such accommodation for more than 26 weeks but less than 52 weeks

e) the total number in such accommodation for more than 52 weeks

2. For applicant households accommodated by the authority in bed and breakfast hotels (eg. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017 

a) the total number of households with dependent children and/or pregnant woman with no other dependants in such accommodation

b) the total number of households with dependent children and/or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks

c) the total number in such accommodation with dependent children and/or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks

d) the total number in such accommodation with dependent children and/or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks

e) the total number in such accommodation with dependent children and/or pregnant woman with no other dependants for more than 52 weeks 

3. For applicant households accommodated by the authority in bed and breakfast hotels (eg. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017 

a) the total number of children in such accommodation

b) the total number of children in such accommodation for more than 6 weeks but less than 13 weeks

c) the total number of children in such accommodation for more than 13 weeks but less than 26 weeks

d) the total number of children in such accommodation for more than 26 weeks but less than 52 weeks

e) the total number of children in such accommodation for more than 52 weeks

1.a) Eight

   b) Five

   c) Zero

   d) Zero

   e) Zero 

2. a) One

   b) One

   c) Zero

   d) Zero

   e) Zero 

3. a) Pregnant household

   b) Pregnant household

   c) Zero

   d) Zero

   e) Zero
None
5250

15.01.18

When the Roundswell Housing development was originally planned, provision was made by the council for the construction of tennis courts and other amenities to be funded by the developers 

Please provide details of the funding arrangements and advise why the tennis courts and other amenities were never delivered? Will they be constructed at some point in the future, if so where and how will the council pay for this?

The Planning team has looked at the initial outline planning permission relating to the largest area of the Roundswell development, dating from 1989. There is a requirement to submit proposals that show various things, including "an all weather surface laid out so it can be utilised for two tennis courts (side by side) 

There were various proposals at the time of the original application which never came to fruition for a variety of reasons. For instance, there was no market interest in building or running a pub. Local healthcare providers were approached about the possible health centre, but there was no interest in any of them taking it on, due to a perceived adequacy in capacity and NHS funding format issues (Planning are experiencing similar difficulties with such a facility currently proposed in the Ilfracombe Southern Extension). A school site was delivered to Devon County Council, but not constructed. It was subsequently judged not to be suitable to meet their updated criteria and alternative sites have subsequently been prioritised 

As far as the tennis court site, which is the specific feature referred to, it is Planning's understanding is that by the time where delivery would have been contemplated, concerns had arisen about the provision of open access, unsupervised public courts. Public tennis court provision was subsequently concentrated at Tarka Tennis for the Barnstaple area. The provision of the originally planned courts in this area would not fit the current delivery model, therefore planning do not envisage such a facility being sought in the future
None
5255 09.01.18 The number of Dangerous Wild Animal Licenses issued in year from 2006 to 2016 under the Dangerous Wild Animal Act 1976, providing the date the licence was issued and for what specifies the licence relates to

2006 = Two; one issued 04.10.05 to commence 01.01.06 and one issued 04.01.06, both for Wild Boar

2007 = Zero

2008 = Zero

2009 = Zero

2010 = Zero

2011 = Two; issued 22.09.11 and 23.12.11 both for Wolves

2012 = Zero

2013 = One; issued 23.12.13 to commence 01.01.14, for North American Timber Wolves

2014 = Zero

2015 = Zero

2016 = Zero

None
5256 19.01.18 All communications between the Council and REG Power Management with regards to Batsworthy windfarm since 20 November 2017 inclusive and including any e-mail attachments

Information provided to the applicant, where held

None
5257 08.01.18 CON29 information relating to a property in EX18 7BR

Information provided to the applicant upon receipt of payment of £5.42

None
5258 08.01.18 CON29 information relating to a property in EX18 7BQ

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5259 12.01.18 A copy of the pre-application advice provided by the Council under C113267 dated 6 October 2016, together with all other documentation in connection with the development under Planning Applications: 62412, 62753 and 63426

Information provided to the applicant, where held with a small amount of personal data redacted where appropriate

Section 40 of Act and Regulation 13
5262 04.01.18

The following information relating to telephony and networks services: 

If there is more than one supplier for each of the contracts below, please can you provide me with the contract data for each of the supplier including, spend, contract dates, type of lines and number of sites

Contract 1 

1. Current Lines (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract 

2. Fixed Line - Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many supplier 

3. Fixed Line- Contract Duration- the number of years the contract is for each 

4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP. PTSN, Analogue, SIP SIP channels 

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines 

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is not information available please can you provide further insight into why? 

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract

8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable 

Contract 3 

11. Fixed Broadband Provider- Please can you provide me with the name of the supplier for the contract 

12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers 

13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable 

Contract 4 

14. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract 

17. Number of sites: Pleas state the number of sites the WAN covers 

18. WAN Annual Average Spend- Annual average spend for each WAN provider, an estimate or average is acceptable

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above

 

1. Gamma via Freedom and SW Comms

2. Freedom January 2020, SW Comms May 2020

3. See above

4. PTSN, Analogue, SIP. PTSN, Analogue, SIP SIP channels - Gamma\Freedom, PSTN, Leased line – SW Comms

5. Freedom - SIP trunks, PSN Lines, Analogue Lines 60 SIP channels, 19 PSTN lines, 3 Private circuits.  SW Comms - 1 Leased Line

6. Freedom

7.January 2020

8..Approximately £238 call charges per month

9. Two further years until December 2019

10. 400 

11. KCOM

12.Unable to provide as all broadband packages started on various dates

13. Approximately £2,012

14. Updata

15. September 2019

16. WAN Links to sites

17. Seven sites

18. Approximately £55K

19..Nina Lake, Business Information Systems Manager, nina.lake@northdevon.gov.uk , 01271 388232

None
5263 19.01.18

1. the amount of money the local authority gave to domestic violence refuges in each financial year since 2010/11

2. the total number of domestic violence refuges or any other form of accommodation-based support located within the local authority, as at the end of each financial year since 2010/11

3. the total number of domestic violence refuges located within the local authority that have been closed since 2010/11; and

4. whether the local authority bid for funding from the VAWG Service Transformation Fund and, if it did, when the bid was successful and confirmation of whether the Government released the funds yet.
In relation to the requests above, domestic violence refuges includes any other accommodation-based support for victims of domestic violence

The total amount of money should include any funding provided by the local authority to domestic violence refuges, where such places are commissioned through multi-agency working

1. The Council (along with all Devon Local Authorities) make a contribution towards DSVA services each year through an arrangement with Devon County Council (DSVA Commissioner). This fund is not ring-fenced for refuges (but may provide some support locally) and is used to support commissioned services for Devon. Applicant advised that they will need to contact Devon Council Council’s FOI team for specific amounts of money contributed in the years requested: accesstoinformation-mailbox@devon.gov.uk 

2. One refuge is open in Barnstaple which services the South West and has been in place prior to 2010/11 and remains open today (Friday 19 January 2018) 

3. The authority took ownership of an 8 bed hostel* from April 2013 with communal lounge, kitchen and dining room. The provision is used for single/couples that are on a pathway of being drug and alcohol free, but still require a structure environment and support to be able to maintain progress with the end goal to move on into independent living in the community. 44 hours (5.5 hours of support per client per week based on 8 units) of support are provided.

As at end of each financial year from: 

2013/14 – 8 bed space hostel*

2014/15 – as above

2015/16 – as above

2016/17 – as above

2017/18 – as above

4. None closed

5. Devon (with North Devon District Council as lead authority) placed a bid for the above fund and was successful in securing £433K which was released by the DCLG and has been passported through a management board to each local service provider

None
5264 11.01.18 CON29 information relating to a property in EX31 2BR

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5265 02.01.18  Public Health Funeral information since 1 November 2017

Applicant directed to the public health funeral dataset published on the Council’s website and updated monthly:

http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=FC5B0661-C420-432E-A7D3-B148C8EC82BD
Sections 16, 21 and 22 of Act
5266

02.01.18

and

17.01.18

 

1.How many council employees were made redundant (to include both compulsory and voluntary redundancies) during the following periods: 

By tax year

April 2011 – April 2012

April 2012 – April 2013

April 2013 – April 2014

April 2014 – April 2015

April 2015 – April 2016

April 2016 – April 2017

April 2017 – to date 

2. How much the council spent on redundancy pay (gross payments made to those made redundant) during the periods: 

By tax year

April 2011 – April 2012

April 2012 – April 2013

April 2013 – April 2014

April 2014 – April 2015

April 2015 – April 2016

April 2016 – April 2017

April 2017 – to date

1. Applicant directed to the Council’s website where the information for each of the years from 2011/12 through to April 2016/17 is published:

https://www.northdevon.gov.uk/council/performance-and-spending/budgets-and-spending/statement-of-accounts/

Applicant also provided with the numbers of the pages where the information can be found on each of the Statement: 

2016/17 = page 74 of 95

2015/16 = page 76 of 96

2014/15 = page 67 of 88

2013/14 = page 67 of 89

2012/13 = page 67 of 90

2011/12 = page 71 of 94 

2. 

2017/18 to date (17 January 2018)

No information held

Employee A = £

Employee B = £

2016/17

Employee A = £8,000

Employee B = £7,532

Employee C = £8,030

Employee D = £10,023

Employee E = £6,517

2015/16

Employee A = £10,000

Employee B = £15,463

Employee C = £18,958

Employee D = £32,201

Employee E = £31,549

Employee F = £47,801

Employee G = £59,065

Employee H = £64,928

Employee I = £74,455

Employee J = £107,508

2014/15

Employee A = £20,279

Employee B = £29,559

Employee C = £30,169

Employee D = £46,168

Employee E = £49,958

Employee F = £55,004

Employee G = £73,590

Employee H = £78,362

Employee I = £96,498

2013/14

Employee A = £3,132

Employee B = £10,758

Employee C = £12,379

Employee D = £24,900

Employee E = £30,894

Employee F = £114,759

Employee G = £118,565

2012/13

Employee A = £10,829

Employee B = £11,799

Employee C = £14,926

Employee D = £17,326

Employee E = £20,255

Employee F = £20,649

Employee G = £24,004

Employee H = £30,149

Employee I = £41,825

Employee J = £46,866

Employee K = £47,093

Employee L = £48,989

Employee M = £49,775

Employee N = £70,000

Employee O = £88,197

Employee P = £101,224

Employee Q = £163,167

2011/12

Employee A = £19,123

Employee B = £24,551

Employee C = £44,519

Employee D = £47,328

Employee E = £85,109

Applicant advised that the Statement of Accounts for 2017/18 will be published on the page as referred to above once they have been prepared and approved, end July/early August 2018

Sections 16, 21 and 22 of Act
5266

02.01.18 and  

1.How many council employees were made redundant (to include both compulsory and voluntary redundancies) during the following periods: 

By tax year

April 2011 – April 2012

April 2012 – April 2013

April 2013 – April 2014

April 2014 – April 2015

April 2015 – April 2016

April 2016 – April 2017

April 2017 – to date 

2. How much the council spent on redundancy pay (gross payments made to those made redundant) during the periods: 

By tax year

April 2011 – April 2012

April 2012 – April 2013

April 2013 – April 2014

April 2014 – April 2015

April 2015 – April 2016

April 2016 – April 2017

April 2017 – to date

1. Applicant directed to the Council’s website where the information for each of the years from 2011/12 through to April 2016/17 is published:

https://www.northdevon.gov.uk/council/performance-and-spending/budgets-and-spending/statement-of-accounts/ 

Applicant also provided with the numbers of the pages where the information can be found on each of the Statement: 

2016/17 = page 74 of 95

2015/16 = page 76 of 96

2014/15 = page 67 of 88

2013/14 = page 67 of 89

2012/13 = page 67 of 90

2011/12 = page 71 of 94 

Applicant advised that the Statement of Accounts for 2017/18 will be published on the page as referred to above once they have been prepared and approved, end July/early August 2018

2.

 

Sections 16, 21 and 22 of Act
5267 03.01.18  How much money the Council has spent on agency staffing for each of the following years; 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17 and 2017/18 to date

Applicant directed to the Council’s website where the information is published:

https://www.northdevon.gov.uk/open-data/?ID=BB3BE107-A1BE-4C6F-BE50-0A16551EA1B2&DS=4005
Sections 16, 21 and 22 of Act
5268 03.01.18 

1. The number of Penalty Charge Notices issued by the council (or agent) for on-street parking offences during December 2017 

2. The number of Penalty Charge Notices issued by the council (or agent) for off-street (car park) parking offences during December 2017 

3. The revenue from the Penalty Charge Notices received by the council during December 2017 

4a. The on-street location (street name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location 

4b. The off-street location (car park name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location 

5. The number of off-street (car park) spaces the council (or agent) is responsible for enforcing

1. Applicant advised to contact Devon County Council for this information as they are responsible for on-street parking enforcement 

2. 587 Penalty Charge Notices issued in December 2017 

3. The current balance of payments received for the Penalty Charge Notices issued in December 2017, as at 3 January 2018 = £6,485 

4. a) Applicant advised to contact Devon County Council for this information as they are responsible for on-street parking enforcement 

4. b) Queen Street Car Park, Barnstaple with 84 PCN’s issued 

5. 5,796 car park spaces are enforced by North Devon Council
None
5269 03.01.18 

For 2016 and 2017 detailed per year, information relating to the number of homeless people sent to foreign countries for reconnection 

By this, the applicant means those cases where a homeless person who may be foreign or have a support system in a foreign country  has a ticket paid for them by the authority to go to that place

Specifically, the applicant requests the destination of where these homeless people are sent, how much the tickets cost and whether they travelled by plane, train or bus

2016 = Zero

2017 = Zero
None
5270 11.01.18

On how many occasions over the past five years housing associations have turned down a Council nomination for a person to be given accommodation because of affordability concerns. Applicant requested to be provided with the number of individuals turned down in each year 

If the housing association has stated the affordability concerns stem from the person being subject to the benefit cap or Universal Credit, the applicant wishes for the Council to make this clear when replying. Applicant also requested the name of the housing association that has turned down the nomination

The Council’s Housing team are only able to provide details dating back to June 2014 due to a change of IT system and therefore cannot confirm if the concerns stem from the person being subject to benefit cap or Universal Credit 

The data below shows the number of refusals by each landlord per year (partial for 2014) for each of the financial refusal reasons held on the Housing system and total number of refusals for applicants on the North register.  No applicant has been refused for financial reasons more than once so the following all relate to individual applicants: 

2014 as follows 

Teign Housing = 1 x assessed that applicant cannot afford rent in advance

Magna West Somerset Housing Association = 1 x assessed that applicant cannot afford rent in advance 

2016 as follows:

Devon Cornwall Housing = 1 x assessed that applicant cannot afford rent in advance

Wesward = 1 x assessed that applicant cannot afford rent in advance

Sanctuary Housing = 1 x Rent unaffordable for applicant

2017 as follows:

East Devon Council = 1 x Rent unaffordable for applicant

Plymouth Community Homes = 2 x Failed landlord financial assessment

Sovereign 2 x Failed landlord financial assessment

None
5271 29.01.18

a) The amount of money that the council has received as payments in lieu of affordable housing (or so-called 'commuted sums') as part of fulfilling a Section 106 agreement in each of the last five financial years (2012/13, 2013/14, 2014/15, 2015/16 and 2016/17)

 

b) The total amount of receipts from payments in lieu of affordable housing that the council has spent in each of the last five financial years 

c) A summary of the total number of affordable homes built, acquired or brought back into use through spending the receipts from payments in lieu of affordable housing in within the local authority in each of the last five financial years 

d) The total amount of unspent payments in lieu of affordable housing that the council currently has 

e) The total amount unspent, but allocated payments in lieu of affordable housing that the council has, with a summary of the schemes that they have been allocated to

Information provided to applicant in Excel format, as requested None
5272  08.01.18 

We recognise that a high proportion of our population is elderly and we want to determine the current and future demand for such housing in our Parish and plan for it. Elderly housing needs seems to be omitted in any studies that support the Local Plan and the Local plan itself, What I would like to know is: 

The numbers of people in Braunton Parish and North Devon (so that comparisons can be made) that: 

a) currently live in specialised housing 

b) currently require specialised housing but do not have it 

c) the future demand for such housing until 2031 (and beyond if held) any figures for delivery of such housing 

d) copies of any graphs or spreadsheets held by the Council that show trends 

e) a list of the relevant building design standards for such housing 

f) whether any numbers provided are derived or interpolated from North Devon or 'area/regional' figures or whether they are based upon real local need of Braunton Parish ie. empirical or modelled data vs real 

g) why this form of housing requirement is omitted from the Local Plan? 

h) would it be possible to provide a breakdown of the above information into our major Parish villages ie. Braunton, Saunton, Knowle and other rural?

a) and b) This information is not held by the Council.  Applicant advised that Devon County Council is currently in the process of reviewing this in relation to extra care housing need but awaiting the government review of the new objectively assessed need methodology 

The Council is also aware that in March 2010 (Commissioning Strategy for Extra Care Housing) Devon County Council researched which market towns in Devon were viable places for extra care housing to meet the need of the surrounding hinterland.  The conclusion was that 50 units in Barnstaple and 50 units in Ilfracombe would meet this need.  It showed that for those living in Braunton and its “surround hinterland” 206 people were ages 75-84 living alone with a Limiting Long Term Illness and 129 people were ages 85+ with a Limiting Long Term Illness 

c) The housing and economic needs assessment (document CE21, section 9 pp182-191) sets out the future needs for specialist housing in North Devon http://consult.torridge.gov.uk/portal/planning/localplan/examination/

Elderly needs are split between 65-74 years, 75-84 years, 85+ years and are identified for 2014 and for 2031 

d) Figures 64 and 65 are shown as a graph 

e) The Council does not apply any specific building design standards for older people 

f) None of the data from the housing and economic needs assessment (document CE2) is available below district level, so it cannot be broken down to any specific parish 

g) The emerging local plan considered need for specialist housing as set out in the Objectively Assessed Need Topic Paper (CE04, section 9) 

This need is incorporated within the overall housing requirement (para 9.2). However, the local plan does not need to include any specific policy or allocation for elderly housing provision and does not need to require a specific mix of housing types and sizes for the elderly 

The Local Plan Inspector’s note to the Councils following closure of the hearing sessions (HD15, conclusion 1) concluded that the Councils’ calculation of objectively assessed housing need was sound, so separate identification of housing need for the elderly was not required 

h) As for question f) above
None
5273  10.01.18 

The following information about the council’s preparation for new duties when the Homelessness Reduction Act comes into operation in April 2018: 

1) Details of extra funding provided to the authority by government to support new HRA duties 

a) How will the council allocate that funding? For example: will the council engage new staff for extended HRA services? 

b) How many extra staff does the council plan to engage for these purposes in 2018? 

2) What assistance will the council offer homeless households to fulfil extended duties to help secure accommodation? 

3) Will the council outsource such services, or work in partnership with other partners? 

4) Please send an example/template of a personalised housing plan if one is available 

5) Will the council enhance or create deposit and rent support schemes to help people at risk of homelessness secure tenancies (NOT counting help available through Discretionary Housing Payments) 

6) Does the council plan to acquire extra housing stock/extend arrangements with existing social or private housing providers to increase the number of temporary and permanent properties available to homeless households which are owed new or extended duties?  

7) How does the council plan to extend homelessness prevention advisory services to meet new and extended advisory duties in the act?  

8) Does the council have the financial resources to protect the property of all eligible homeless households as per the act and what form would this protection take (paying for storage facilities, etc.) 

9) Is the Council’s homelessness service/function contracted out in full or in part to another organisation? If Yes, please give details 

10) Please send examples of staff Homelessness Reduction Act staff training documents if they are available

1. A) The funding will be used to meet: 

  • Temporary accommodation costs
  • Two additional staffing to meet Homelessness, Prevention and relief duties
  • Two additional staffing to deliver a new private rented scheme 

    B) Four extra staff 

2. The Council currently provides a case officer service ensuring appropriate advice, information, assistance* and discretionary and statutory accommodation provision (*including for example, but not limited to financial assistance with rent arrears, deposits and rent in advance) 

The Council will continue to offer these services and are intending to increase staff resources, offer a universal private rented scheme and continue to consider on a case by case basis any further appropriate assistance, including financial assistance

3. The Council’s duties will be delivered principally through internal resources

4. This is not yet available

5. Yes

6. Yes

7. As outlined above, additional staff resources, enhanced private rented scheme and tailored assistance as appropriate 

8. To be considered on a cases by case basis

9. No

10. This is not yet available

None
5274  08.01.18  CON29 information relating to a property in EX16 8AT Information provided where held None
5275  08.01.18  CON29 information relating to a property in EX36 4PQ Information provided where held None 
5276 23.01.18

The following in relation to the Government’s proposals for a new standard methodology for calculating ‘objectively assessed need’ regarding housing: 

1. What information, documentation or consultation, if any, the council has received on a "new standard methodology for calculating 'objectively assessed need'

2. When the housing plan was last updated, including a copy of the housing plan in question 

3. What information, documentation or consultation, if any, the council has received on a "new housing delivery test"

1. The proposed new methodology for assessing objectively assessed need was the subject of consultation between 14th September and 9th November 2017 “Planning for the right homes in the right places”. Background information was published at the time indicating the impact of using the proposed standard methodology against the latest OAN source available. In North Devon’s case this was the Strategic Housing Market Assessment updated by the Housing and Economic Needs Assessment forming part of the evidence base for the emerging Joint North Devon and Torridge Local Plan

2. Housing needs for North Devon and Torridge Districts have been jointly assessed for the emerging Joint Local Plan referred to above. The Government advice attaching to the consultation on the new methodology is that if plan preparation is at an advanced stage and the existing methodology has been assessed to be sound then the plan should be proceeded with on the existing basis. The examining Inspector judged the methodology used and the figures arrived at to be sound during the first round of examination hearings in late 2016. A final supply of housing sites, along with a revised housing trajectory supporting North Devon and Torridge’s view that we have a five year housing land supply was examined at the re-opened hearings on 16th/17th January this year. The expectation is that the new standard methodology will be used when the plan is reviewed five years after adoption. We still await the Inspector’s final report, but are hopeful that the plan will be adopted by both councils from the beginning of April 

3. The proposed Housing Delivery Test was trailed in the White Paper of February 2017 and formed another strand of the consultation last September. In a DCLG Planning Update newsletter on 21st December 2017 the Chief Planner advised that the department (now Ministry of Housing Communities and Local Government) would publish an illustrative HDT measurement covering the years 2014-15 to 2016-17 early in 2018 

All documents referred to are publicly available, either on the MHCLG website or on our own in the Examination Library section of the Local Plan page:

http://consult.torridge.gov.uk/portal/planning/localplan/examination/

Sections 16 and 21 of Act
5277 12.01.18

1.As of the 1st January, in each of the subsequently named years, how many sex establishments had an active licence within the local authority area? For clarity,  information on licenced sex establishments as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009. Please provide data for each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018 

2. In each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, how many applications did the authority receive for new licenced sex establishments, as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009? Applicant confirmed that this information is regarding applications for new licences and not the number of sex establishment licences where an application for renewal was made 

3. As of the 1st January 2018, has the authority adopted Section 27 of the Policing and Crime Act 2009 which relates to the regulation of “sex establishments” under Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982?

4. In relation to the local authority’s licensing policy, has the authority set a limit for the number of sexual establishment licences that are permitted to be issued within the local authority area? If yes, as of the 1st January 2018 what was the total number of sexual entertainment licences that were allowed to be issued? 

1. Zero for all years requested 

2. Zero for all years requested 

3. Yes 

4. No

None
5279 23.01.18

Information regarding the Council’s duties to award Disabled Facilities Grants 2016/17: 

1.For Disabled Facilities Grant applications approved between 1 April 2016 and 31 March 2017, how many of the following types of home adaptations were approved: 

a) Level Access Showers

b) Straight Stairlifts

c) Curved Stairlifts

d) Ramps

e) Ground floor extension for bedroom with en-suite shower 

2. For Disabled Facilities Grant applications approved between 1 April 2016 and 31 March 2017, what was the average cost (excluding fees) of the following types of home adaptations: 

a) Level Access Showers

b) Straight Stairlifts

c) Curved Stairlifts

d) Ramps

e) Ground floor extension for bedroom with en-suite shower 

3. For Disabled Facilities Grant applications approved between 1 April 2016 and 31 March 2017, how many enabled a disabled person to be discharged home from hospital? 

4. For Disabled Facilities Grant requests/referrals received between 1 April 2016 and 31 March 2017, how many were closed before a full grant application was made? 

5. For Disabled Facilities Grant requests/referrals received between 1 April 2016 and 31 March 2017, how many of those closed before a full grant application were for a disabled person: 

Aged 18 or under

Aged 18-65

Aged 65 or over 

6. For Disabled Facilities Grant requests/referrals received between 1 April 2016 and 31 March 2017, how many of those closed before a full grant application were for: 

- Owner Occupiers

- Social Housing Tenants

- Private Rented Tenants 

7. For Disabled Facilities Grant requests/referrals received between 1 April 2016 and 31 March 2017, how many were closed before a full grant application because: 

a) The assessed contribution was too high?

b) Works cost more than £30k?

c) Works were not reasonable and/or practicable?

d) Applicant did not provide all required information?

e) Applicant decided to move home instead?

f) Applicant died before the application was completed?

g) Some other reason? 

8. For Disabled Facilities Grant applications approved between 1 April 2016 and 31 March 2017, how many included works to common parts? 

9. For each common parts application approved between 1 April 2016 and 31 March 2017 please provide a summary of the works included and the cost of those works

1. a) 49

    b) 12

    c) 7

    d) 6

    e) 0 

2. a) £4052

    b) £2000

   c) £5000

   d) £6000

   e) £- 

3. Unable to provide as data is not collected

4. 63

5. 2 unknown:

Aged 18 or under = 1

Aged 18 to 65 = 29

Aged 65 or over = 31

6. 2 unknown

Owner occupiers = 38

Social Housing Tenants = 16

Private Rented Tenants = 7

7. a) 27

    b) 0

   c) 1

   d) 0

   e) 4

   f) 6

   g) 25

8. 0

9. N/A

None
5280 24.01.18

Copies of the pre-application planning advice and communication that is not published the Council’s Planning Tracker for Greenvalley, Higher Park Road, Braunton, EX33 2LP

Applicant provided with the information where held, with a small amount of personal data redacted

Regulation 13
5281 24.01.18

The following in formation in the form of either in CSV, Excel Spreadsheet or GIS file: 

1) All entries found within the Local Authority Contaminated Land Register under Part 2a Environmental Protection Act 1990, including: 

A. Site name

B. Address of the site

B. Coordinates of the effected site (northing, easting would be preferred) C. Remediation status of the site 

2) Confirm if there have been any changes to the Contaminated Land Register since January 2016?

Applicant advised that the Council does hold a Contaminated Land Register, however  the Council’s Environmental Protection team advise that they are currently reviewing their working practices in relation to this area and as such, there are currently no entries on the register and therefore there is no information to provide in relation to the request described

None
5282 19.01.18

1. Does anyone (staff or contractors) in the authority use/wear body cameras or body worn video recording devices while performing their duties? If yes, please detail 

2. Who provides the body cameras and footage/evidence management used by the authority? 

3. How many staff members use body cameras and what capacities/teams do they work in? 

4. Are they staff or contractors (for

eg. outsourced security personnel)? 

5. How many body cameras in all are currently owned and/or used by the authority? 

6. Were the cameras bought as a one off purchase and if so, how much did they cost 

7. If they are part of an ongoing contract, what is the current contract term (how long is it and when does it expire) and what is the value of said contract? 

8. Where is the data recorded stored, on premises locally or on cloud? 

9. Who is the point of contact for the authority’s body camera programme?

1. No, however the Council's Parking team advises that Loomis UK Ltd operatives, the contractor used for cash collecting for North Devon Council do wear body cameras 

2. Loomis UK Ltd 

3. No Council employees use body cameras, but the Council is aware that Loomis UK Ltd operatives wear body cameras 

4. Contractor - Loomis UK Ltd 

5. None are owned by the Council.  The Council does not know how many body worn camera are used by Loomis operatives 

6. This information is not held by the Council 

7. The details of the contract between the authority and Loomis are published on the Council's Contract Register 

https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=d5496cd0-97fb-e711-80ea-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 

8. The Council does not hold any data recorded, this is held by Loomis, the Council does not hold details of the format of storage, however their website provides the following regarding Body Worn Video: http://www.loomis.co.uk/about/management-of-data-privacy 

9. The Council does not have a body camera programme, however the Council officer who is the primary contact for the aforementioned contract, their contact details are published on the link provided under 7
Sections 16 and 21 of Act
5283 16.01.18 CON29 information relating to a property in EX34 0LP Applicant advised that no information held None
5284 18.01.18

How many homeless hostels beds the council has funded in each year from 2007/08 to 2017/18 

The total amount of money the Council has spent on homeless hostel beds in each year and the name of the providers funded (with the amount paid to each provider in each year included)

Applicant informed that the Council does not hold the information specifically described by the applicant, however it does hold some information which the Housing team has provided which may assist with the enquiry  

The Council’s Housing team confirms that the Council has not funded any homeless hostel beds for the years as described 

North Devon Council took ownership of an 8 bed hostel* from April 2013 (with communal lounge, kitchen and dining room).  The provision is used for single/couples that are on a pathway of being drug and alcohol free, but still require a structured environment and support to be able to maintain progress with the end goal to move on into independent living in the community.  44 hours (5.5 hours of support per client per week based on 8 units) of support are provided 

As at end of each financial year from:

2013/14 – 8 bed space hostel*

2014/15 - 8 bed space hostel*

2015/16 - 8 bed space hostel*

2016/17 - 8 bed space hostel*

2017/18 - 8 bed space hostel* 

Expenditure* related to North Devon Council’s 8 bed hostel: 

2012/13 - £37k circa (relating to set up costs)

2013/14 - £25k circa

2014/15 - £50k circa

2015/16 - £46k circa

2017/18 (to end December) - £11k circa

 *maintenance, cleaning, furniture, telephone/IT, utilities, equipment etc

Expenditure is off set against income from housing benefit and tenant’s contribution.  The Support to clients is provided by external agency which is paid for by Devon County Council; therefore no cost to North Devon Council for this service
None
5285  09.01.18  CON29 information relating to a property in EX36 3HR Applicant advised that no information held  None
5286 16.01.18 CON29 information relating to a property in EX33 1NU Some information provided to the applicant. Applicant also directed to other external authorities/organisations None
5287  09.01.18 

A list of Council Tax accounts that meet the following criteria: 

· Current over-payment/credit shown for any financial year if credit balance hasn't been carried forward 

· Accounts where a 'write on' has been used since 1st April 2000 to cancel an over-payment which has not since been reversed 

Applicant requested that the list contain the following information: 

· Payer name (Information is only requested where the payer is a company and not an individual) 

· Address of property concerned 

· Amount of over-payment/write on

· If possible, the period/financial year relating to over-payment/credit/write on

Information fully refused, as to provide would exceed the cost limit (estimated number of hours to provide the information from 1993 – 2017 = 84 hours (current over-payment/credit balance) and 1,500 hours (‘write on’ information) Section 12 of Act
5288 25.01.18

1. How many complaints about private landlords has the local authority received in the following financial years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17. (Please separate by financial year) 

2. Please categorise these complaints as per the Housing Health and Safety Rating System. (If a complaint fell into more than one category, please list it under the primary complaint category only) 

3. How many successful prosecutions of private landlords did the local authority achieve in the financial years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17. (Please separate by financial year) 

4a. the reason why each of the above prosecutions were initiated (for example, ignoring a particular improvement notice). (Please separate by financial year) 

4b. what the penalty was for each successful prosecution(for example a fine of £100). (Please separate by financial year)

1.The Private Sector Housing team are unable to provide the specific number of complaints received regarding private landlords for the years requested as the information is not recorded.  Their system does not have the facility for them to be able to record if a complaint is from a tenant of a private landlord or a social landlord.  Also, they only need to know landlord details if they decision to take a complaint further.  If the Council’s Housing officers just provide tenant(s) who complain advice, then they wouldn’t know who the landlord is 

What the Private Sector Housing team are able to provide is the total number of complaints and requests for service received and this number broken down over the years requested, however these figures will include those that also relate to Registered Social Landlords such as North Devon Homes Ltd, as for the reasons explained above, they do not have the ability to record which complaints/requests for service relate to private landlords: 

1.2012/13 = 259

  2013/14 = 206

  2014/15 = 170

  2015/16 = 191

  2016/17 = 137

  Total = 963

2. The Private Sector Housing team are unable to provide this information as officers do not carry out HHSRS assessments on all housing complaint visits. Housing Health and Safety Rating System (HHSRS) calculations are only carried out if the hazard the tenant is complaining about is above the national average for that house type etc. Also, the housing complaints received are not always about hazards which can be found on the HHSRS rating scheme; they can be about illegal eviction, neighbour complaints etc. 

3.2012/13 = 4

   2013/14 = 0

   2014/15 = 0

   2015/16 = 0

   2016/17 = 0

   Total = 4 

4.2012/13 

a) 1.Non Compliance with Improvement Notice

    2. Managing a House in Multiple Occupation (HMO) without a licence

    3. Managing a House in Multiple Occupation (HMO) without a licence

    4. Breach of a Notice

b) 1.£400 fine and £176 costs

    2.£200 fine and £ 232 costs

    3. Conditional Discharge and £864.40 costs

    4. Conditional Discharge and £864.40 costs
 
5289 29.01.18

Information regarding homeless young people (16-24). The number of young people who have, in each of the last five years:

a) approached the council for help with issues surrounding homelessness

b) been formally assessed for homelessness by the Council

c) have been accepted as being officially homeless by the Council

2012/13:

A = 584

B = 32

C = 20 

2013/14:

A = 586

B = 37

C = 23 

2014/15:

A = 511

B = 43

C = 21 

2015/16:

A = 495

B = 50

C = 26 

2016/17:

A = 468

B = 40

C = 11
None
5290 19.01.18

All information in relation to the Council’s proposed approach / plans for the forthcoming meeting with RPM and the Council’s current management stance to progress the unmet noise conditions

Applicant advised that the Council holds no other information in relation to the request, apart from what has already been provided under the response to the applicant’s other request (EIR 5256) None
5291 18.01.18

CON29 information relating to a property in EX36 3FA

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5292 17.01.18

The following information regarding mobile phone contract(s): 

If there is more than one provider please split all the information including the annual average spend, number of users, duration, contract dates and internal contact details 

1. Network Provider(s) - the network provider name eg. EE, Telefonica, Vodafone, Three 

2. Annual Average Spend- the average annual spend over the 3 years. If this is a new contract can you please provide the estimated annual spend 

3. Number of Connections- Number of connections for each network provider 

4. Duration of the contract - state if the contract also includes contract extensions for each provider 

5. Contract Start Date - the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement 

6. Contract Expiry Date - the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state 

7. Contract Review Date- a date on when the organisation plans to review this contract 

8. The person within the organisation responsible for this particular contract. The full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me their actual job title 

If the mobile phone contract is provided by a managed contract please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract 

Please can you provide me with the latest information- If the organisations are currently out to tender please can you also state the approx. date of the award along with the information above 

Also if the contract in the response has expired / rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the current status? 

If this contract was awarded within the past three months can you please provide me with a shortlist of suppliers that bid on the contract?

1. EE and Vodaphone

 2. 2017/18 = this figure will not be known until after 31 March 2018

2016/17, 2015/16 and 2014/15 = these totals were provided in response to request 4824 responded in June 2017

3. EE = 108  Vodaphone = 92

4. Vodaphone = out of contract, now on rolling contract

     EE = out of contract, now on a rolling contract

5. The Council’s response has not changed since the response under FOI 4824 was provided

6. As 5. Above

7. Both contracts are still currently being reviewed.

8. Nina Lake, ICT Manager, 01271 388232, nina.lake@northdevon.gov.uk

None
5293  11.01.18 

In Excel format, a list of businesses,  companies and charities that became responsible for non domestic rates between the 21 December 2017 and 11 January 2018, and including the following for each record; 

- Full business name

- Address

- Date of liability

- Type of property

Applicant advised that the Council is unable to provide the information sought in the format requested 

The reporting element that is used by Revenues is only able to extract information on the day that a report is run, which then provides a snapshot as to how the accounts stand on that specific day.  The system does not allow the team to select specific historic/past dates back over the years to run reports on to see which premises became liable for Non Domestic Rates.  The system used by Revenues is a live system that is continually being updated 

Instead, a comparison can be made between the datasets that are published on the Council’s website which provide a snapshot of the accounts held with the authority as at 1 October 2017 and 1 January 2018, which are the dates that the reports were run by Revenues

http://www.northdevon.gov.uk/open-data/?ID=7ED2F924-B000-4771-B16B-181DB316F4E1&DS=4005 

Applicant advised that that the datasets will be updated during April 2018
Sections 16, 21 and 22 of Act
5295 12.01.18

The name of the committee that meets to consider changes to the council’s Housing Allocation Scheme, how often it meets to perform this task and a list of the dates of its past meetings for the past 3 years (or for a reasonable period if 3 years of data is not available)

Devon Home Choice is the choice based letting scheme that covers the 10 local authority areas in Devon. A Management Board (made up of partner local authorities and Registered Providers) is responsible for the scheme and the Devon Home Choice policy, which is reviewed every year between September and December 

The Management Board meets every 2 months and the meeting dates in the last 3 years are: 

2017

10 November

8 September

21 July

12 May

10 March

13 January 

2016

4 November

16 September

15 July

13 May

11 March

15 January 

2015

13 November

11 September

10 July

15 May

13 March

16 January

None
5296 18.01.18

CON29 information relating to a property in EX34 9BG

Applicant advised no information to provide

None
5297  12.01.18  CON29 information relating to a property in EX34 9RP  Information provided where held None
5298 18.01.18 CON29 information relating to a property in EX31 2BR Applicant advised no information to provide None
5299  12.01.18  CON29 information relating to a property in EX31 4EG Information provided where held  None 
5300 19.01.18

The following information regarding Exmoor Zoo and covering the years: 2015, 2016 and 2017 

1. Veterinary records

2. Animal health records

3. Inspection reports

Applicant provided with copies of the inspection reports held for 2015, 2016 and 2017, with all personal information redacted, where applicable.

 

Applicant advised that the Council does not hold copies of veterinary and animal health records
Regulation 13
5301 19.01.18

CON29 information relating to a property in EX36 4BP

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5302 19.01.18

CON29 information relating to a property inEX36 4DJ

Some information provided to the applicant. Applicant also directed to other external authorities/organisations

None
5303  15.01.18  Number of fines issued for dog fouling in Barnstaple, Ilfracombe and other areas and the number where these fines ended up as a court case

Applicant provided with the links to the following datasets published on the Council’s website: 

Environmental Penalty Charge Notices:

https://www.northdevon.gov.uk/open-data/?ID=B51726BB-93ED-47AD-80F1-3E4AB3A25D63&DS=4005 

Prosecutions:

https://www.northdevon.gov.uk/open-data/?ID=0437E375-8836-45E5-BAB8-A11E6739B321&DS=4005
Sections 16, 21 and 22 of Act
5305  15.01.18  Public Health Funeral information from 1 November 2017 to date

Applicant directed to the public health funeral dataset published on the Council’s website and updated monthly:

http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=FC5B0661-C420-432E-A7D3-B148C8EC82BD
Sections 16, 21 and 22 of Act
5306  16.01.18 

1. Does the Council have an in-house fleet of vehicles?  .ie. Cars,Vans,Parks Equipment,HGV Lorries 

2. Where are these Vehicles serviced/Repaired? 

3. Does the Vehicle Workshops use Agency Staff? (if the Council has own Workshop) 

4. If the Council has own Vehicle Workshops please provide a contact name and number or email address of the person in charge of the Fleet or Vehicle Workshops 

5. if the work is sent out, the name of the Company

1. In-house

2. Council own workshop

3. Only temporarily if someone leaves

4. Joseph Davis, 01271 374776, joseph.davis@northdevon.gov.uk

5. N/A

None
5309  17.01.18 

Details of the credits held on records for ratepayers in respect of payment of Business Rates and including for each:

  • ratepayers name
  • address
  • credit amount
  • the property reference number
  • financial year the credit sits in

Applicant advised that the Council no longer publishes this data and considers that the continued publication would likely to prejudice the prevention and detection of crime, and therefore exempt from disclosure 

Applicant provided with the link to the revised dataset which will be updated quarterly: 

http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=0EB8FC81-8750-4172-8112-E0D850FE07C8
Sections 22 and 31(1)(a) of Act
5310  19.01.18  CON29 information relating to a property in EX34 8AS Applicant advised no information to provide None 
5311 23.01.18 The winning tenders for kiosks 5 and 6 on the pier in Ilfracombe in 2017

Information provided to the applicant:

Kiosk 5 - £503.94

Kiosk 6 - £40.00 

These tendered amounts were for a fixed licence period from 01.04.2017 – 31.10.2017
None
5313 30.01.18

1. The total amount of reams of paper used by the authority in the last 12 months

2. The amount of expenditure on printing, photocopying, and consumables for internal purposes. We are not interested in the amount of expenditure for printing of publications for external use.

3. The amount of recycling of paper from your offices.

4. Does the local authority have a target to reduce the use of paper - if so what is the current progress?

5. Does the local authority have a target to reduce their carbon footprint - if so what is the current progress?

1. The Council is unable to supply the amount of paper used within the last 12 months as this information is not recorded nor is it held in a way in which it can be identified; however what can be provided is the amount of paper that was ordered specifically for use within the Multifunctional Devices (MFDs) throughout the Council for the period 01.01.17 - 31.12.17, which is provided below: 

A4 White = 2,630 reams at £2.13 per ream

A4 Yellow = 5 reams at £2.92 per ream

A3 White = 30 reams at £1.31 per ream 

Please note that the above does not include the paper ordered by the Council's Print Room which provide reprographic services to all departments and services throughout the Council and also to the public.  The only way this information could be provided would be to carry out a manual search of every purchase order for period 01.01.17 - 31.12.17 to identify, locate, retrieve and collate the information 

Section 12 of the Act makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for Local Authorities is set at £450 by the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004. This represents the estimated cost of one person spending 18 hours at £25 per hour in determining whether the Council holds the information, locating, retrieving and extracting the information 

It has been estimated that it would take to provide this information would most certainly exceed the 18 hour cost limit by several hours to provide the requested information.  The procedure would cause serious disruption to the day to day working of the Council's Print Room which is currently under staffed and therefore the Council is unable to process this part of the request any further. As set out in the previous paragraph, the Council has the right to refuse to provide the information in accordance with Section 12 of the Act 

2. This information is not recorded in a way that would enable the Council's Accountancy team to calculate.  With regard to photocopying for instance, members of staff are not required to record each time they make a copy of a document as to whether it is being copied for internal or external purposes 

3. The Council's Operational Services team confirms that they do not record the amount of paper they collect from Council offices for recycling; therefore we are unable to provide you with this information 

4. No, the Council does not have a target to reduce its use of paper 

5. No the Council does not have a target to reduce its carbon footprint

Section 12 of Act
5314  18.01.18 

1. Whether the council has established one or more Local Housing Companies (LHC) from April 2012 to the present date?

2. If so, the name(s) of the LHC(s)

3. When the LHC(s) was/were registered on Companies House

4. The initial investment from the council to set up these LHCs

5. Whether the LHC paid a dividend to the council in 2016/17, and if so, how much?

6. How many homes were completed by the company between April 2012 and December 2017

7. The tenure breakdown of the homes in the answer to question (6) eg., market sale, shared ownership, affordable rent, social rent, etc

1. No

2. through 7. Not Applicable
None 
5315 22.01.18

a) The amount of times the council has engaged section 203 of the Housing and Planning Act 2016 since July 1, 2016 

b) The details of each case including:

The reason for engaging section 203 of the Housing and Planning Act 2016

The parties involved ie. residents, groups, etc. who had made the injunction, developers, construction firms involved in the planning application 

c) The compensation paid out to parties who had their easements and/or other rights overridden as a result of engaging of the act

The Council has not engaged Section 203 of the Housing and Planning Act 2016 since 1 July 2016 to date None
5316  22.01.18  The applicant is aware from a previous request that in the four years prior to March 2017 there was £443,604.70 Section 106 payments received for Education Projects. In relation to this figure the applicant requested information on the following as far as North Devon only is concerned

1. In the last 4 years how much of the Section 106 money has been spent and on what projects. providing just the project detail and cost total

2. How much money as of January 2018 remains available for Education spending from the Section 106 funds. This would be funds currently un-allocated and on which education establishments can make a bid for
Applicant advised that any education contributions due as a result of Section 106 obligations in North Devon will be payable to Devon County Council rather than North Devon District Council, therefore the applicant was advised to contact Devon County Council’s FOI team: accesstoinformation-mailbox@devon.gov.uk for the requested information None
5317 30.01.18

1. How many prosecutions have been made for violations of the smoke-free law since its implementation on 1st July 2007? 

2. How many of these violations were by shisha cafes?

1.One

2.None
None
5318  25.01.18 

At the Bratton Fleming Parish Council meeting of 17 January, it was resolved to request the following in relation to the decision to reduce the amount paid to their Composting Group for the green waste it processes.  As such the following is requested: 

1. A copy of the cost/benefit analysis or the text of the costed recommendation upon which the decision to reduce the amount credited was made

2. By what means and at what site green waste disposed of?

3. Is green waste taken directly to site or stored for later disposal?

4. How much green waste is collected from the Parish on average each collection?

5. What is the cost of green waste collection?

6. What is the cost of "green" waste disposal?

1. This was carried out by Devon County Council, therefore this information is not held by this authority; please direct this part of your request to Devon County Council’s FOI team: accesstoinformation-mailbox@devon.gov.uk 

2. IVC Deep Moor, High Bullen, Torrington, Devon

3. Taken directly to site as above

4. The Council does not record this information regarding parishes

5. The Council’s Finance department advises that if you are requesting this for the whole of North Devon Council collection area, the annual costs have been calculated at £873,816.00.  However, if you are requesting this information for Bratton Fleming only, unfortunately they are unable to supply as the information is not recorded regarding parishes

6. This information is held by Devon County Council.  Please direct this part of your request to Devon County Council’s FOI team: accesstoinformation-mailbox@devon.gov.uk

None
5321 29.01.18

Information about the potential impact of central government welfare reform policies on eviction rates and geographical displacement of households with council housing tenancies. The request relates to three welfare reform policies: 

- Under-Occupancy (also known as Removal of Spare Room Subsidy/ Bedroom Tax) 

- The Benefit Cap 

- Universal Credit roll-out 

1. An annual breakdown since April 2010 of the total number of unique council tenancies - including the total number of people recorded as living in them - that have been evicted due to the non-payment of rent arrears 

2. For each year of this annual breakdown since April 2013 how many of these evicted households - including the total number of people recorded as living in them - had at some point been affected by: 

a. Under-occupancy

b. Under-occupancy and the Benefit Cap

c. Under-occupancy and the Benefit Cap and Universal Credit roll-out 

3. How many of the evicted households affected by a, b, or c - including the total number of people recorded as living in them - went on to make a successful homelessness application to the local authority? 

4. Of these successful homeless applications, how many households - including the total number of people recorded as living in them - were placed in temporary accommodation in a different local authority area and the destination local authority area in each case

The Council no longer has have any housing stock of its own; this was transferred to North Devon Homes Ltd, 21 February 2000 and all information held concerning the properties transferred is now held by North Devon Homes Ltd

None
5324  26.01.18 

1. Does the Council have a Facebook Page(s)? If yes, what is/are the url(s) and when were they set up? 

2. Does the Council advertise or spend any money on Facebook? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since 2004? 

3. Does your organisation have a Twitter Account? If yes, what is/are the url(s) and when were they set up? 

4. Does the Council advertise or spend any money on Twitter? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since 2006? 

5. Does the Council use Google G-Suite services (Google services) or does your organisation rely on google for any services (such as email hosting)? If yes, what are the services, when were they agreed and how much did they cost? 

6. Does the Council advertise or spend any money on Google? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since the payments first began?

7. 7. Is there an official policy for the use of organisational Facebook or Twitter Accounts (how to post, what to use it for and when to delete or preserve records)? If held, a copy of such is requested

1. Yes, set up in February 2016: https://www.facebook.com/northdevoncouncil/ 

https://www.facebook.com/floodingandsevereweather/ - set up October 2014 – run by Community Protection 

https://www.facebook.com/BarumMuseum/ - set up October 2010 – run by the Museum team 

https://www.facebook.com/BarnstaplePannierMarket/ - set up June 2010 – run by the Pannier Market team 

https://www.facebook.com/nmdbuildingcontrol/ (joint with Mid Devon District Council) set up April 2017 – run by Building Control 

2. No 

3. Yes, set up February 2009: https://twitter.com/ndevoncouncil 

https://twitter.com/BarnstapleMkt - set up February 2012 – run by Pannier Market team

https://twitter.com/BarumMuseum - set up April 2009 – run by Museum team

https://twitter.com/nmdbuildcontrol (joint with Mid Devon District Council) set up January 2017 – run by Building Control

https://twitter.com/CommSafetyNDT (joint with Torridge District Council) set up November 2016 – run by Community Protection

4. No

5. No

6. No

7. No, the Council does not hold any such policy

None
5325  25.01.18 

Details on the amount of money spent hiring celebrities. They may have been hired to present awards, record video/audio clips, turn on Christmas lights, visit a local school or for any other purpose.

Going back to May 6, 2014, please state: 

  1. Which celebrity was hired to make an appearance
  2. What they were hired to do
  3. When they were hired
  4. How much they were paid
  5. Were they given anything in lieu of payment – eg. night in a hotel, cab fares etc
  6. In some instances a celebrity may have asked the money be paid to charity. If recorded please provide details
  7. How long were they hired for? 

In some instances the Council may have given another body – eg. the local chamber of commerce – money to hire the celebrity. Please include these within the response – the key thing is this is funded by the local authority 

In our modern age, the definition of “celebrity” is open to many different interpretations. For the purpose of this FOI, a celebrity is not the local mayor. It is the local MP, anyone who has appeared on television, reality television, it is people in the media and it is a well-known authors (eg. J.K Rowling and not a self-published novelist)

The applicant was informed that Council did not hire any celebrities or well known television personalities for any Council events, campaigns or training for the period as referred to in the request 

Activities requiring the presence of a celebrity or personality, such as switching on Christmas lights, are organised in the North Devon area by Barnstaple Town Centre Management, which is an unincorporated public/private sector partnership and can be contacted direct at: btcm@northdevon.gov.uk

None
5330  29.01.18 

In Excel format: 

1. How many prosecutions has the local authority brought under section 3 of the Prevention of Housing Fraud Act 2013 in the following financial years: 

a) 2013/14

b) 2014/15

c) 2015/16

d) 2016/17

e) 2017/18 to date 

2. How many of these prosecutions resulted in the defendants being found guilty? Please break this figure down by the financial years above 

3. How much money has the local authority received in unlawful profit orders under section 4 of the same Act? Please break this figure down by the financial years above 

4. If possible please provide an estimate, broken down by the financial years above, or the money gained unlawfully in profit by guilty defendants that was not subject to an unlawful profit order because the defendants did not have the means to pay (ie. money that was effectively written off by the local authority as unreclaimable) 

Please provide this data for both assured and secure tenancies and for local authority owned housing and housing associations, both physically located in the local authority area and outside it 

There is no need to distinguish between the different types of tenancies but if the Council has cases for both local authority-owned stock and housing association stock please provide separate figures for the two
The Council has not brought any prosecutions under Section 3 of the Prevention of Housing Fraud Act 2013 for the years requested None
5332 29.01.18 CON29 information relating to a property in EX34 0NW Information provided to the applicant where held None
5333 29.01.18 CON29 information relating to a property in EX34 0HX Information provided to the applicant where held None
5334  29.01.18  The name and contact details of the manager of the team responsible for the councils licensing of Houses in Multiple Occupation (HMO)  

Ms Katy Nicholls, Public Protection Manager, Environmental Health and Housing Services, 01271 388316, kate.nicholls@northdevon.gov.uk

None
5337 31.01.18

1. Number of parking fines issued on April 14 2017?

2. The total value of parking fines issued on April 14 2017?

3. Number of parking fines issued on April 17 2017?

4. The total value of parking fines issued on April 17 2017?

5. Number of parking fines issued on March 25 2016?

6. The total value of parking fines issued on March 25 2016?

7. How many parking fines issued on March 28 2016?

8. The total value of parking fines issued on March 28 2016?

9. Number of parking fines were issued on April 3 2015?

10. The total value of parking fines issued on April 3 2015?

11. Number of parking fines issued on April 6 2015?

12. What was the total value of parking fines issued on April 6 2015?

13. Number of parking fines issued on April 18 2014?

14. The total value of parking fines issued on April 18 2014?

15. Number parking fines issued on April 21 2014?

16. The total value of parking fines issued on April 21 2014?

17. Number parking fines issued on March 29 2013?

18. The total value of parking fines issued on March 29 2013?

19. Number of parking fines issued on April 1 2013?

20. The total value of parking fines issued on April 1 2013?

1.46

2.£820

3.24

4.£635

5.17

6.£300

7.21

8.£425

9.29

10.£575

11.22

12.£607

13.18

14.£435

15.21

16.£675

17.26

18.£750

19.22

20.£700
None
5338  30.01.18 

The following information regarding the Council’s Twitter and Facebook accounts: 

1. If the authority has in the past five years paid an individual or organisation to increase its Twitter followers on any of its social media accounts or to get re-tweets on posts? 

2. The details of which organisation was paid and how much for each year? 

3. A breakdown detailing each payment, the social media account name, and the reasons why this was done – as in to boost followers overall or for a specific campaign 

4. If the authority has in the past five years paid an individual or organisation to increase its Facebook followers or friends or to get ‘likes’ on posts or any other type of online engagement? 

5.The details of which organisation was paid and how much for each year? 

6. A breakdown detailing each payment, the social media account name and the reasons why this was done – as in to boost friends and likes overall or for a specific campaign

The Council has not paid any individuals or organisations to increase its Twitter followers, get retweets on posts, increase Facebook followers and get ‘likes’ on posts within the last five years None
5341  31.01.18 

Details of business rate accounts currently in credit and for each account the following details: 

  1. Rate Account Reference number
  2. Ratepayer Name  
  3. Property Address
  4. Property Postcode
  5. Payer Address (If different from 3 above)
  6. Payer Postcode
  7. Amount of Overpayment
  8. Period Credit relates to

Applicant advised that the Council no longer publishes this data and considers that the continued publication would likely to prejudice the prevention and detection of crime, and therefore exempt from disclosure 

Applicant provided with the link to the revised dataset which will be updated quarterly:

http://www.northdevon.gov.uk/viewblob/?DS=2000&ID=0EB8FC81-8750-4172-8112-E0D850FE07C8

Sections 22 and 31(1)(a) of Act
5342  31.01.18  The head of terms or other suitable documents to identify the spending scope relating to each of the individual Section 106 agreements for which the Council is holding funds circa £2.3 million identified in the applicant’s previous request 5194

Applicant advised that the information requested is already available in the public domain via the Council’s Planning Tracker.  Using the planning application reference numbers as supplied in the response to FOI 5194, each planning application would hold a scanned copy of the relevant Section 106 agreement

Planning Tracker: http://planning.northdevon.gov.uk/search.asp

 

Sections 16 and 21 of Act